The successfulcandidate will play an important part in the operational life of the school,supporting the Headteacher and leadership team in administration, health andsafety and day-to-day office systems so that the school runs effectively,efficiently and in full compliance with Trust, statutory and schoolrequirements.
We are looking for someone who:
- Has experience of administration,finance and school/business systems
- Is confident inmanaging office procedures and can multi-task and meet deadlines
- Can communicatewarmly and professionally with children, families, staff, governors, trusteesand external partners
- Is highly organised,discreet and able to work accurately under pressure
- Will take pride inhelping our school run smoothly and efficiently every day
- Shares our commitmentto safeguarding, teamwork and putting children first
Key Responsibilities
Office management and administration
- Lead the efficientday-to-day running of the school office.
- Ensure officesystems, processes and records are organised, compliant and effective.
- Oversee admissionsadministration, pupil records, census returns and data submissions as required.
- Support teachingstaff with booking school visits, residentials
- Ensure thattelephone, email and front-of-house communication is welcoming, professionaland efficient.
- Maintainadministrative systems to support the smooth running of the school.
- Manage filing,document retention and record keeping in line with GDPR and school policies.
Compliance, health and safety and operational support
- Support the school inmaintaining compliance with statutory and trust requirements.
- Maintainadministrative oversight of health and safety records, risk assessments,training logs and compliance schedules.
- Work with site staff,contractors and external agencies as required.
- Support arrangementsfor maintenance, servicing and premises-related documentation.
- Ensure key policiesand operational records are updated and stored appropriately.
- Contribute tobusiness continuity and risk management arrangements where appropriate.
Safeguarding and confidentiality
- Work in line withsafeguarding, child protection, data protection and confidentialityrequirements at all times.
- Recognise that allstaff have a responsibility to safeguard children.
- Ensure thatadministration relating to safeguarding is completed accurately and securelyincluding the single central record.
- Maintain high levelsof professionalism, discretion and confidentiality.
General Responsibilities
- To uphold and promotethe vision and values of Weaverham Primary Academy.
- To contributepositively to the life of the school and its caring, community-focused ethos.
- To undertake trainingrelevant to the role.
- To carry out otherreasonable duties commensurate with the grade and responsibility of the post.
Future Development
There will be an opportunity to develop therole including
- Supporting Head ofSchool with budget monitoring and forecasting
- Financial proceduresincluding placing orders, purchase orders, processing invoices, bankreconciliation and debt recovery
- HR administrationincluding onboarding staff, maintaining personnel records
- Processing monthlypayroll
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