Supplier Set Up Coordinator

Overview

Department: Purchase Ledger

Employment Type: Full Time

Location: MAPP London Workspace

Compensation: £27,000 – £30,000 / year

MAPP is the UK’s leading specialist in commercial property and asset management, with over £30bn+ of property under management for a variety of UK and overseas Fund Managers, REITs and other property owners.

MAPP believes that property management can be a force for good. That’s why we make buildings work, not just for profit, but for people and the planet too. MAPP has created V1.0, V2.0, V3.0 and V4.0 framework of Property Management, to help clients and occupiers navigate the new landscape, and to ensure we deliver a fully integrated and holistic approach.

Most job descriptions read like a recipe without a clear picture of what the final product looks like. We want to give you a picture of who we are and the role we are looking to fill. If this position excites you, and you think you could make a difference at MAPP, do apply, even if you don’t satisfy every single criterion. We want to work with people who are awesome in an organisation that makes a difference, do a job that adds value and be rewarded for all our effort in a great place to work.

At MAPP, we want to make the real estate industry a career path where everyone feels both welcome and wanted. We’re proud of our progress so far, but we’re constantly reevaluating how we can make sure the best people, regardless of gender, ethnicity, sexuality, nationality, background or neurodiversity, can see themselves excelling at MAPP.

Our MAPP values underpin everything we do. We were the first national real estate consultancy in the UK to become a B Corp. We want you to learn and grow, to challenge yourself and be the best you can be. As an organisation, we are growing, and have done so for the last five years. We promote about 10% of our office-based roles in a year. We have fun together with events and opportunities to connect, grow and learn with charity days and fundraising events for our communities, as well as study days that broaden our professional horizons.

This role gives you the opportunity to be a part of our effort to do something a little bit special in property management, and we would love for you to apply. We are always on the lookout for great character – that is what makes us MAPP people. If that is you, we would love to meet you!

Title, Team and Role Summary

Title : Supplier Set Up Coordinator

Team : Purchase Ledger

Who Does This Role Report Into? Head Of Purchase Ledger

Role Summary / Purpose and Scope
To be responsible for the management and set up of new Suppliers as part of the Purchase Ledger team, ensuring the efficient and accurate payment of supplier invoices for the managed portfolio.

Skills, Knowledge and Values

Skills (People & Technical)

• Reports regularly to the Head of Purchase Ledger, keeping them informed of relevant issues and progress.
• Works closely with Procurement and Client Accounting teams to streamline supplier setup processes and reduce the volume of “payment-only supplier” requests.
• Daily management of the designated new supplier email inbox, with all queries responded to within 48 hours.
• Responsible for the end-to-end onboarding of approximately 60 new suppliers per month, ensuring full setup is completed within two working days of receiving completed documentation
• Validation of supplier bank details via verbal confirmation or Credit Safe checks.
• Completion of Construction Industry Scheme (CIS) checks in line with MAPP’s internal processes and procedures.
• Setting up approximately 25 Procured/Client-instructed suppliers and 35 non-procured suppliers monthly in relevant PMA systems.
• Maintains control and oversight of the onboarding process through detailed tracking spreadsheets, ensuring timely receipt, validation, and setup of all new suppliers.
• Daily monitoring of the Proactis workflow system to initiate supplier paperwork requests and updates.
• Updating master supplier records and ensuring accuracy across BI modules, including the Master/Child Relationship and RiskWise modules.
• Collaborates with the RiskWise team in biweekly meetings to resolve discrepancies and ensure alignment between supplier records and compliance data.
• Liaising with Corporate Governance for guidance on suppliers with low credit scores
• Further information in the Role Profile

Values & Behaviour

• Exhibition of MAPP Values :Avoid Ambiguity, Appreciative, Adventurous, Authentic and Accountable
• Self Management including showing initiative, being proactive and meeting deadlines
• Embracing Change including Technology
• Engaging with the Big Picture
• Great service delivery including working in partnership with internal and external individuals and good communicating in written and verbally
• Achieving Results and Prioritise Work
• Innovative Solutions and Problem Solving
• Developing Self and Others and willing to Learn

Experience and Salary

Level of Experience / Certifications:

• 1 year of experience of working in a similar role
• Experience working in a similar position handling date and liaising with third parties Experience and a logical approach to issuing query chasers internally and externally

Working Hours: 9am – 5.30pm Monday – Thursday & 9am – 5pm Friday
Salary Range (Based on Experience)
£27,000 to £30,000 per annum, depending on experience.