Purchase Ledger Clerk (Payments Team)

Purchase Ledger Clerk (Payments Team)

Department: Purchase Ledger

Employment Type: Full Time

Location: MAPP London Workspace

Compensation: £27,000 – £29,000 / year

Description

MAPP is the UK’s leading specialist in commercial property and asset management, with over £30bn+ of property under management for a variety of UK and overseas Fund Managers, REITs and other property owners.

MAPP believes that property management can be a force for good. That’s why we make buildings work, not just for profit, but for people and the planet too. MAPP has created V1.0, V2.0, V3.0 and V4.0 framework of Property Management, to help clients and occupiers navigate the new landscape, and to ensure we deliver a fully integrated and holistic approach.

Most job descriptions read like a recipe without a clear picture of what the final product looks like. We want to give you a picture of who we are and the role we are looking to fill. If this position excites you, and you think you could make a difference at MAPP, do apply, even if you don’t satisfy every single criterion. We want to work with people who are awesome in an organisation that makes a difference, do a job that adds value and be rewarded for all our effort in a great place to work.

At MAPP, we want to make the real estate industry a career path where everyone feels both welcome and wanted. We’re proud of our progress so far, but we’re constantly reevaluating how we can make sure the best people, regardless of gender, ethnicity, sexuality, nationality, background or neurodiversity, can see themselves excelling at MAPP.

Our MAPP values underpin everything we do. We were the first national real estate consultancy in the UK to become a B Corp. We want you to learn and grow, to challenge yourself and be the best you can be. As an organisation, we are growing, and have done so for the last five years. We promote about 10% of our office-based roles in a year. We have fun together with events and opportunities to connect, grow and learn with charity days and fundraising events for our communities, as well as study days that broaden our professional horizons.

This role gives you the opportunity to be a part of our effort to do something a little bit special in property management, and we would love for you to apply. We are always on the lookout for great character – that is what makes us MAPP people. If that is you, we would love to meet you!

Title, Team and Role Summary

Title : Purchase Ledger Clerk (Payments Team)

Team : Purchase Ledger

Who Does This Role Report Into? Senior Purchase Ledger Clerk (Payments Team)

Role Summary / Purpose and Scope
An opportunity has become available for a Purchase Ledger Clerk (payments Team) to be based in London. The successful candidate will work alongside the Head Of Purchase Ledger and the wider PL team ensuring the efficient and accurate response to all types of purchase ledger queries.

Skills, Knowledge and Values

Skills (People & Technical)

• Responsible for managing the end-to-end supplier payment process across 4 different property management systems (TRAMPS, Yardi-Schroders, Yardi JPM, Yardi AFIAA) managing weekly and fortnightly payment runs averaging 25 runs a month
• Process approximately 155,000 invoices annually through the P2P system into relevant property management systems (TRAMPS, Yardi JPM, Yardi AFIAA, Yardi Schroders) submitted as per the internal SLAs and Supplier agreements as well as addressing any errors
• Create and upload daily payment files for approved invoices, internal corporate fee invoices and internal corrections from the Client Accounting Team into the relevant property management system. Files to be reconciled and any queries to be dealt with
• Review, Investigate and action any supplier refunds that appear on the daily payments account bank rec. Items to be fully reconciled within internal SLA of 30 days of appearing on the bank rec
• Urgent payment requests on demand from business in accordance with the relevant authorisations and SLAs. Averaging 10-12 per month
• Generate and review weekly Supplier Aged Creditor reports for the 4 property management systems, investigate and resolve outstanding items
• Work closely and collaborate with the other areas of the Purchase ledger team to resolve internal queries and issues.
• Liase with suppliers and internal stakeholders to manage and resolve payment related issues via verbal and written communication
• Regularly update standard operating procedures within the Supplier Payments team.
• Collaborate with Client Accountants to participate in internal projects to reduce invoice volumes related to sold properties or those on hold.
• Further information on Role Profile

Values & Behaviour

• Exhibition of MAPP Values :Avoid Ambiguity, Appreciative, Adventurous, Authentic and Accountable
• Self Management including showing initiative, being proactive and meeting deadlines
• Embracing Change including Technology
• Engaging with the Big Picture
• Great service delivery including working in partnership with internal and external individuals and good communicating in written and verbally
• Achieving Results and Prioritise Work
• Innovative Solutions and Problem Solving
• Developing Self and Others and willing to Learn

Experience and Salary

Level of Experience / Certifications:

• 1 year of experience of working in a similar role
• Experience working in a similar position with high volume of customer service and investigation
• Experience of working with Yardi

Working Hours: 9am – 5.30pm Monday – Thursday & 9am – 5pm Friday

Salary: £27,000 to £29,000 per annum, depending on experience.