At a Glance
- Tasks: Support the Estates Manager and manage site operations while ensuring compliance with policies.
- Company: Join a dynamic team at MAPP, committed to excellence and innovation.
- Benefits: Part-time hours, competitive salary, and a supportive work environment.
- Other info: Embrace a culture of accountability and growth in a collaborative setting.
- Why this job: Make a real impact in facilities management while developing valuable skills.
- Qualifications: Experience in a similar role and strong communication skills are preferred.
The predicted salary is between 26230 - 26300 £ per year.
The facilities coordinator will be responsible for assisting the Estates Manager in developing close working relationships with all contractors, providing administrative support, attending meetings, ensuring compliance with FM policies and procedures, managing key log, utilities, access, issuing work orders and contracts, and maintaining the Site Health & Safety system. This part‑time role (3 days per week, 9:00 am‑5:30 pm) is prorated from the full‑time salary.
Responsibilities
- Assist the Estates Manager in developing close working relationships with all contractors.
- Provide administrative support to the Estates Manager & FM team and deputise in their absence.
- Attend client, contractor and tenant meetings, taking minutes.
- Ensure compliance with FM policies and procedures.
- Manage key log (issuing & returning).
- Handle utilities: complete change of tenancy forms, update meter/serial numbers, submit readings.
- Arrange access and inform tenants of landlord works and unit access.
- Issue purchase orders/work orders and process/approve invoicing for the site.
- Manage contractors working on site and oversee the Permit to Work System/boundary agreement.
- Maintain the Site Health & Safety system.
Skills and Knowledge
- Promotes high satisfaction among occupiers and clients by responding promptly.
- Provides support to the Estates Manager and deputise in their absence.
- Ensures compliance with MAPP standards for policies and procedures.
- Communicates courteously with occupiers and clients, representing the company image.
- Welcomes visitors professionally and manages telephone calls promptly.
- Monitors statutory and internal compliance, including RICS and ISO standards.
Values & Behaviour
- Exhibits MAPP values: Avoid Ambiguity, Appreciative, Adventurous, Authentic, Accountable.
- Shows initiative, is proactive and meets deadlines.
- Embraces change including technology.
- Engages with the big picture.
- Delivers great service in partnership with internal and external stakeholders.
- Prioritises work and achieves results with attention to delivery.
- Innovates, solves problems and develops self and others.
- Communicates effectively at all levels, written and verbal.
Experience and Salary
- Level of Experience / Certifications: Ideally experience with Riskwise and 4 years working in a similar role.
- Working Hours: 9:00 am – 5:30 pm, 3 days a week (Monday‑Friday).
- Salary: £26,230 – £26,300 per annum, depending on experience.
Equal Opportunities: MAPP is an equal opportunities employer. All applicants must have the legal right to work in the UK by the start date of employment. MAPP does not provide immigration sponsorship.
FM Coordinator in Glasgow employer: Wearemapp
MAPP is an exceptional employer located in Hillington Park, offering a supportive work culture that prioritises employee growth and development. As a part-time FM Coordinator, you will enjoy a flexible schedule while contributing to a dynamic team that values innovation and collaboration. With competitive compensation and a commitment to compliance and safety, MAPP fosters an environment where employees can thrive and make a meaningful impact.
