Assistant Company Secretary in Bath

Quanta Group is a next-generation financial services Group, responsible for assets under advice of around £17bn and nearly 75,000 clients across platform, DFM and advice.

Quanta Group provides a full wealth management service through three core businesses - an investment platform, financial planning and advice business, and discretionary fund manager.

Each business operates independently of each other yet gives financial planners the flexibility to deliver advice using any combination of our products, investments, and services:

• Wealthtime – an award-winning investment platform that helps advisers deliver the best outcomes for their clients, bringing together smart technology and expert support.
• Copia Capital Management – a leading discretionary fund manager that works exclusively with advisers to provide a range of managed portfolio services.
• Craven Street Wealth – an award-winning independent Chartered financial planning and wealth management firm with offices in London and across the south of England.

We’re helping the next generation of financial advisers to grow their business, today.

The Assistant Company Secretary will support the Group Deputy Company Secretary in delivering effective governance across Quanta Group. The role will focus particularly on supporting the Group’s entity Boards and Committees.

The role will help coordinate meeting cycles and prepare high-quality support, producing accurate minutes and maintaining corporate records.

Regular interaction with Board members and C-suite executives will be a key part of the role. The successful candidate will therefore need discretion, sound judgement and the confidence to work effectively with senior stakeholders.

Key Responsibilities:

• Support the Group Deputy Company Secretary with the end to end administration of entity Board and Committee meetings, including annual calendars, agendas, paper requests, pack preparation, meeting logistics and follow-up.
• Attend meetings and produce clear, accurate and timely minutes that appropriately capture key discussion, challenge, decisions and actions.
• Maintain action logs and follow up with owners to support timely completion and clear reporting to subsequent meetings.
• Liaise confidently and professionally with Chairs, directors, C-suite executives, senior leaders and paper authors to coordinate governance requirements and deadlines.
• Maintain accurate entity governance records, including minute books, statutory registers, Board and Committee membership records, terms of reference, matters reserved and governance calendars.
• Assist with Companies House filings, confirmation statements, director and PSC updates, written resolutions and other routine statutory company secretarial requirements.
• Support director onboarding, induction, training and the administration of annual Board and Committee effectiveness reviews.
• Help ensure governance materials and records for FCA regulated entities are complete, accurate and maintained to an appropriate regulatory standard.
• Provide administrative and project support on governance reviews, entity changes, policy approval routes and other Group company secretarial initiatives.
• Promote consistent governance processes across the entity Boards and identify practical opportunities to improve templates, controls and ways of working.

Specialist Skills, Qualifications and Experience:

Essential:

• Previous experience in a company secretarial, governance or Board support role within a UK organisation.
• Demonstrable experience supporting entity Boards and Committees, including coordinating meeting cycles and Board packs.
• Excellent minute-taking experience, with the ability to produce concise, accurate and appropriately formal minutes from complex discussion.
• Experience working directly with C-suite executives, Board members and other senior stakeholders, with confidence, professionalism and discretion.
• Good practical understanding of UK corporate governance and routine company secretarial administration.
• Excellent written communication, organisation and attention to detail.
• Ability to manage competing meeting deadlines, maintain accurate records and follow through on actions.
• Sound judgement and the ability to handle confidential and commercially sensitive information appropriately.
• Proactive, collaborative and comfortable working under the direction of the Group Deputy Company Secretary while taking ownership of delegated tasks.

Desirable:

• Experience within financial services or another FCA-regulated environment.
• Experience supporting a group structure with multiple regulated and non-regulated entities.
• Qualification or working towards in company secretarial practice or governance.
• Working knowledge of the Companies Act 2006, Companies House requirements and UK governance principles.
• Experience using Board portal, electronic signing or entity management systems.