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- Tasks: Support senior leaders, manage office operations, and coordinate events in a dynamic environment.
- Company: Join a forward-thinking tech company transforming the manufacturing sector with AI solutions.
- Benefits: Enjoy a competitive salary, hybrid working, generous leave, and private medical insurance.
- Why this job: Be part of a modern team making a real impact in a fast-paced industry.
- Qualifications: 3+ years as a PA/EA or Office Administrator with strong organisational skills.
- Other info: Potential for permanent role in a collaborative and innovative workplace.
The predicted salary is between 45000 - 45000 £ per year.
We are working with a forward-thinking, technology-led organisation that is transforming the manufacturing sector through innovative, AI-driven solutions. With a global client base and a strong growth trajectory, the business is focused on improving efficiency, productivity, and performance across industrial environments.
We are seeking a highly organised and proactive Personal Assistant & Office Administrator to join the team on a 12-month fixed-term contract to cover maternity leave. This is a varied hybrid role where you will provide executive support to senior leadership, assist with people-related administration, and ensure the smooth day-to-day running of the office. It would suit someone who thrives in a dynamic environment and enjoys balancing multiple priorities. There is potential for this role to become permanent.
Key Responsibilities- Manage senior leadership calendars and inboxes, including drafting communications
- Act as a key point of contact for internal and external stakeholders
- Process expenses for executives
- Provide ad hoc personal and administrative support
- Support internal communications across the business
- Coordinate and prepare materials for company-wide meetings, including All-Hands
- Organise executive travel (UK and international) and event logistics
- Support company-wide events such as social events and internal initiatives
- Oversee office supplies, facilities, and weekly orders
- Manage office-related queries and maintenance requests
- Coordinate health & safety checks
- Assist with HR administration including onboarding, offboarding, and employee documentation
- Coordinate interviews and recruitment scheduling
- Support employee engagement initiatives, including gifting and events
- Maintain internal systems and company information resources
- Minimum 3 years’ experience in a PA / EA or Office Administrator role
- Strong organisational skills with excellent attention to detail
- Ability to manage multiple priorities and work proactively
- Confident communicator across all levels
- High level of discretion when handling sensitive information
- Experience using Google Workspace (Docs, Sheets, Slides, etc.)
- Experience supporting or coordinating All-Hands meetings
- Comfortable working in a fast-paced, evolving environment
- Experience supporting senior leadership or executive teams
- Experience working across multiple time zones
- Exposure to HR or people-related administration
- Experience in a high-growth or tech-led environment
- Competitive salary of £45,000
- Hybrid working (2 days in London office)
- 28 days annual leave + bank holidays
- Private medical insurance
- Life assurance
- Enhanced parental leave & pay
- Additional benefits package
Personal Assistant employer: WE Talent
Contact Detail:
WE Talent Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a Personal Assistant role, and who knows? They might just have the perfect lead for you.
✨Tip Number 2
Prepare for those interviews! Research the company and its culture, especially since they’re tech-led and innovative. Think about how your skills can help improve their efficiency and productivity, and be ready to share examples.
✨Tip Number 3
Show off your organisational skills! During interviews, highlight your experience managing calendars and coordinating events. Use specific examples to demonstrate how you’ve thrived in fast-paced environments before.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and take the initiative to connect with us directly.
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Personal Assistant role. Highlight your organisational skills and experience in managing calendars and communications, as these are key for us. Use specific examples that showcase your ability to juggle multiple priorities.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Tell us why you’re excited about this role and how your background fits with our dynamic environment. Be sure to mention any experience you have with executive support or office management.
Showcase Your Tech Savvy: Since we’re a tech-led organisation, it’s important to demonstrate your proficiency with tools like Google Workspace. Mention any relevant software skills and how they’ve helped you in previous roles to keep things running smoothly.
Apply Through Our Website: We encourage you to apply through our website for a seamless application process. It helps us keep track of your application and ensures you don’t miss out on any updates from us!
How to prepare for a job interview at WE Talent
✨Know the Company Inside Out
Before your interview, take some time to research the company’s mission, values, and recent projects. Understanding how they’re transforming the manufacturing sector with AI-driven solutions will help you tailor your responses and show genuine interest.
✨Showcase Your Organisational Skills
As a Personal Assistant, being organised is key. Prepare examples of how you've successfully managed multiple priorities in the past. Use specific situations where your attention to detail made a difference, especially in fast-paced environments.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities. Think about scenarios where you had to coordinate meetings or manage executive schedules. Be ready to explain your thought process and how you handled challenges effectively.
✨Demonstrate Communication Skills
Since you'll be acting as a key point of contact, practice articulating your thoughts clearly. Prepare to discuss how you’ve communicated with various stakeholders in previous roles, and highlight your experience in drafting communications for senior leadership.