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For Companies At a Glance
- Tasks: Support the rollout of a new automated invoicing platform and ensure smooth client onboarding.
- Company: Fast-growing organisation with a dynamic and collaborative culture.
- Benefits: Competitive hourly rate, hands-on experience, and opportunity for process improvement.
- Why this job: Be part of a critical systems rollout and make a real impact on client success.
- Qualifications: Experience in finance administration and systems support, with strong organisational skills.
- Other info: Immediate start available; great exposure to finance and operations.
Overview
3-6 Month Contract | Hybrid (Woking, Surrey)
We’re working with a fast-growing organisation currently rolling out a new automated invoicing platform across their nationwide client base. With over 700 sites in their portfolio, the business is in the early stages of onboarding, and they are seeking a detail-driven Accounts & Systems Administrator to support the process.
This is a hands-on role working between finance and operations, ensuring clients are onboarded smoothly, data is accurate, and invoices are produced correctly. You’ll play a key part in supporting both internal teams and external stakeholders during this critical implementation phase.
Key Responsibilities
- Set up and onboard new client sites onto the invoicing system, ensuring accurate registration and configuration
- Support clients with log-in, system access, and troubleshooting during onboarding
- Work closely with Operations Managers to verify uploads and confirm accuracy of site data
- Monitor and review client-submitted information ahead of system go-live (2nd November)
- Collaborate with the finance team to ensure invoices are generated accurately and on time
- Investigate and resolve discrepancies in data, liaising with both internal teams and clients
- Provide clear, timely support to operational colleagues and clients to resolve system issues
- Assist in maintaining accurate and up-to-date client records throughout the rollout process
- Contribute to process improvements to streamline onboarding and reduce errors
What We’re Looking For
- Previous experience in finance administration AND systems support
- Strong organisational skills with a keen eye for detail and data accuracy
- Proficiency with Excel and confidence working across finance and operational systems
- Excellent communication skills, able to support and guide non-finance users
- Proactive approach with the ability to identify and resolve issues quickly
- Flexible and collaborative team player comfortable working across departments
- Available immediately
Why Join?
This is a fantastic opportunity to play a key role in a business-critical systems rollout, working with both finance and operations during a pivotal period. You’ll gain exposure to process improvement, client onboarding, and financial systems management while working within a supportive and collaborative team.
Apply Now
If you’re a finance or systems professional with strong organisational skills and immediate availability, we’d love to hear from you.
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System Administrator employer: We Do Group
Contact Detail:
We Do Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land System Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance and systems world. Let them know you're on the lookout for opportunities, and who knows? They might just have the inside scoop on a role that’s perfect for you.
✨Tip Number 2
Get your hands dirty with some practical experience. If you can, volunteer or take on freelance gigs related to system administration. This not only boosts your CV but also gives you real-world examples to discuss in interviews.
✨Tip Number 3
Prepare for those interviews by brushing up on common questions related to finance administration and systems support. Think about how your skills align with the job description and be ready to share specific examples of your past successes.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love hearing from candidates who are genuinely interested in joining our team.
We think you need these skills to ace System Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in finance administration and systems support. We want to see how your skills match the job description, so don’t be shy about showcasing your organisational prowess and attention to detail!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role. Mention your proactive approach and how you’ve successfully resolved issues in the past. We love a good story!
Show Off Your Excel Skills: Since proficiency with Excel is key for this role, make sure to mention any relevant experience you have. If you've worked on data accuracy or financial systems before, let us know how you used Excel to make things easier!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, we love seeing applications come in through our own platform!
How to prepare for a job interview at We Do Group
✨Know Your Systems
Make sure you brush up on your knowledge of invoicing systems and any relevant software. Familiarise yourself with common issues that arise during onboarding, as well as how to troubleshoot them. This will show the interviewers that you're proactive and ready to hit the ground running.
✨Highlight Your Attention to Detail
Since this role requires a keen eye for data accuracy, be prepared to discuss specific examples from your past experience where your attention to detail made a difference. Whether it was resolving discrepancies or ensuring accurate data entry, these stories will demonstrate your fit for the role.
✨Showcase Your Communication Skills
You'll need to support non-finance users, so practice explaining complex concepts in simple terms. During the interview, think about how you can convey your ability to communicate effectively with both clients and internal teams. This will reassure them that you can bridge the gap between finance and operations.
✨Be Ready to Discuss Process Improvements
The job involves contributing to process improvements, so come prepared with ideas or examples of how you've streamlined processes in previous roles. This shows that you're not just a doer but also a thinker who can add value to their operations.
