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- Tasks: Support the Finance Committee by coordinating meetings and taking accurate minutes.
- Company: Join a dynamic organisation focused on governance and finance.
- Benefits: Flexible freelance role with competitive pay and the chance to enhance your skills.
- Other info: Work independently and enjoy a supportive environment with growth opportunities.
- Why this job: Be a key player in ensuring smooth committee operations and governance.
- Qualifications: Experience in clerking and excellent minute-taking skills required.
The predicted salary is between 30000 - 40000 £ per year.
We are seeking an experienced freelance Finance Committee Clerk to support the administration and governance of our Finance Committee. This is a light-touch but important role, providing professional clerking support to ensure our committee meetings are well-structured, properly documented, and compliant with good governance practice. The Finance Committee meets four times per year and comprises five members: the Treasurer (Chair), the CEO, and three trustees. The clerk plays a vital behind-the-scenes role in keeping meetings running smoothly.
Key Responsibilities
- Coordinate meeting dates, send invitations, and manage attendance ahead of each quarterly meeting
- Prepare and circulate agendas in collaboration with the Chair and CEO (at least two weeks before each meeting)
- Confirm quorum and ensure all supporting papers are distributed no later than five working days before the meeting
- Attend all Finance Committee meetings and take accurate, concise minutes capturing key discussion points, decisions made, and action points with owners and deadlines
- Circulate draft minutes to the Chair within one week of each meeting and finalise following review
- Maintain a live log of action points and follow up with relevant staff ahead of the next meeting
- Maintain a secure archive of all meeting documents and decisions for audit and continuity purposes
Person Specification
- Essential
- Proven experience clerking for a Board, committee, or similar governance body (charity, housing association, NHS, local government, or equivalent)
- Excellent minute-taking skills — able to capture decisions and actions accurately and concisely
- Strong organisational skills with the ability to manage multiple deadlines
- Comfortable handling confidential and sensitive information with discretion
- Able to work independently and proactively with minimal supervision
- Proficient in Microsoft Office (Word, Outlook)
- Desirable
- Familiarity with charity governance frameworks and sector norms
- Experience working with finance-focused committees or boards
- Understanding of committee papers such as management accounts, budgets, and financial forecasts (financial expertise is not required)
Terms of Engagement
This is a freelance engagement. The successful candidate will be self-employed and will invoice us on a quarterly basis. A short services agreement will be provided covering scope, fee, confidentiality, and notice period.
Finance Committee Clerk in London employer: We Belong
Contact Detail:
We Belong Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Finance Committee Clerk in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance sector and let them know you're on the lookout for opportunities. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the organisation and its governance practices. Show us that you understand the role of a Finance Committee Clerk and how you can contribute to their success.
✨Tip Number 3
Practice your minute-taking skills! Try summarising meetings or discussions you've attended. This will help you feel more confident when it comes to capturing key points during actual committee meetings.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to engage with us directly.
We think you need these skills to ace Finance Committee Clerk in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight your experience as a clerk for governance bodies. We want to see how your skills match the role, so don’t hold back on showcasing your relevant experience!
Show Off Your Minute-Taking Skills: Since minute-taking is key for this role, consider including a brief example of your past work. We love seeing how you capture decisions and actions concisely, so let us know what you can do!
Be Organised and Clear: Your application should reflect your strong organisational skills. Keep it clear and structured, just like the agendas you’ll be preparing. A well-organised application speaks volumes about your ability to manage multiple deadlines!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. Don’t miss out!
How to prepare for a job interview at We Belong
✨Know Your Governance Basics
Familiarise yourself with the principles of good governance, especially in a finance context. Brush up on the roles and responsibilities of committee members, as well as the importance of accurate minute-taking and documentation.
✨Prepare for the Agenda
Before the interview, think about how you would approach preparing an agenda for a meeting. Be ready to discuss your process for collaborating with the Chair and CEO, and how you ensure all necessary documents are ready in advance.
✨Showcase Your Minute-Taking Skills
Be prepared to demonstrate your minute-taking abilities. You might be asked to summarise a mock meeting or discuss how you capture key points and decisions. Highlight any tools or methods you use to stay organised.
✨Discuss Confidentiality with Confidence
Since you'll be handling sensitive information, be ready to talk about your experience with confidentiality. Share examples of how you've managed confidential documents in the past and why discretion is crucial in this role.