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- Tasks: Support global events with logistics, planning, and on-site assistance.
- Company: Join This is Beyond, a leading B2B events company in luxury travel.
- Benefits: Enjoy a hybrid working model, health coverage, and ongoing learning opportunities.
- Why this job: Kickstart your career in events and logistics while making unforgettable experiences.
- Qualifications: 1-4 years in admin or events, strong organisational skills, and a proactive mindset.
- Other info: Flexible 4-day work week with exciting social events and travel opportunities.
The predicted salary is between 30000 - 40000 £ per year.
Welcome to This is Beyond, a dynamic and forward‑thinking B2B events company based in West London. We’ve grown from a startup to a global leader in pioneering B2B events that redefine industry standards, especially in luxury travel.
We’re looking for a highly organised, proactive Operations Executive to support the delivery of our global events. This is a fantastic opportunity for someone early in their career who is passionate about events, logistics, and creating seamless experiences.
As an Operations Executive you’ll provide essential administrative and logistical support to the Operations team, ensuring our events run smoothly from planning through to on‑site delivery.
What You’ll Do
- Support day‑to‑day operational planning, including document preparation, scheduling, and database management.
- Assist with logistics coordination across venues, suppliers, signage, and event timelines.
- Maintain accurate records, project plans, and operational checklists to ensure deadlines are met.
- Liaise with suppliers and vendors, supporting sourcing, quotations, contracts, and order tracking.
- Assist with purchase orders, invoicing, and general operational administration.
- Support the implementation of event plans and provide on‑site operational assistance during live events.
- Help maintain health & safety documentation and support compliance with internal policies and regulations.
- Provide support to ensure a seamless experience for delegates and exhibitors, including troubleshooting last‑minute issues.
- Collaborate with internal teams (Sales, Marketing, Creative) to ensure aligned and efficient event delivery.
- Research new tools, processes and industry trends to improve operational efficiency.
What You’ll Need
- 1–4 years’ experience in an administrative, events or operations support role.
- Strong organisational and time‑management skills, able to manage multiple priorities.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office, Google Suite and preferably project management tools (e.g. Asana).
- Proactive, solutions‑focused mindset with strong attention to detail.
- Collaborative team player with a positive attitude and willingness to learn.
- Flexibility to travel and work extended hours during event delivery periods.
- On‑site experience in events, logistics and/or the luxury travel industry.
- Additional languages (French, Arabic or Indonesian) are a plus.
Benefits
- Pension Scheme
- Hybrid working arrangement
- Health Cash Plan/BUPA coverage
- Ongoing Learning & Development opportunities
- Bonus earning potential
- Social events & travel opportunities
Position Type
Permanent, 4‑day working week – 3 days in the office (Shepherd’s Bush), 1 day working from home, Fridays are a non‑working day.
Diversity & Inclusion
We are dedicated to fostering an inclusive workplace where diversity is celebrated. We prohibit discrimination and harassment based on protected characteristics such as race, colour, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic.
How to Apply
Ready to join our team? Explore all our available career opportunities and apply at careers.thisisbeyond.com.
Operations Executive employer: We Are Africa
Contact Detail:
We Are Africa Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Executive
✨Tip Number 1
Network like a pro! Reach out to people in the events industry, attend networking events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Show off your skills! Create a portfolio or a personal website showcasing your past event experiences and any relevant projects. This gives you a chance to stand out and demonstrate your passion for operations.
✨Tip Number 3
Prepare for interviews by researching the company and its events. Be ready to discuss how your skills align with their needs, especially in logistics and operational support. Confidence is key!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are genuinely interested in joining our team at This is Beyond.
We think you need these skills to ace Operations Executive
Some tips for your application 🫡
Show Your Passion for Events: When you're writing your application, let your enthusiasm for events shine through! We want to see that you’re not just looking for a job, but that you genuinely care about creating amazing experiences.
Tailor Your CV and Cover Letter: Make sure to customise your CV and cover letter for the Operations Executive role. Highlight relevant experience and skills that match what we’re looking for, like your organisational skills and any event-related roles you've had.
Be Clear and Concise: Keep your application straightforward and to the point. We appreciate clarity, so make sure your sentences are easy to read and get straight to the important stuff. No need for fluff!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to navigate!
How to prepare for a job interview at We Are Africa
✨Know Your Events
Before the interview, dive deep into This is Beyond's past events and their unique approach to B2B experiences. Being able to discuss specific events and how they align with your passion for logistics will show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Prepare examples from your previous experience where you successfully managed multiple tasks or projects. Highlight your proficiency in tools like Microsoft Office and Google Suite, as well as any project management software you've used, to demonstrate your readiness for the operational demands of the role.
✨Communicate Clearly
Since the role requires excellent communication skills, practice articulating your thoughts clearly and concisely. Be ready to discuss how you would liaise with suppliers and internal teams, showcasing your interpersonal skills and proactive mindset.
✨Be Ready to Problem-Solve
Think of a time when you faced a last-minute issue during an event or project. Prepare to share this story, focusing on how you approached the problem and what solutions you implemented. This will highlight your ability to stay calm under pressure and your commitment to creating seamless experiences.