Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Draft minutes for Cayman Islands funds and capture key discussions in meetings.
- Company: Waystone, a leader in asset management services with over 20 years of experience.
- Benefits: Competitive salary, professional development, and a dynamic work environment.
- Why this job: Join a fast-paced team and make an impact in the asset management industry.
- Qualifications: Strong English skills, 3+ years in governance, and excellent attention to detail.
- Other info: Opportunity for career growth and to support junior team members.
The predicted salary is between 36000 - 60000 £ per year.
Waystone leads the way in specialist services for the asset management industry. Partnering with institutional investors, investment funds and asset managers, Waystone builds, supports and protects investment structures and strategies worldwide. With over 20 years’ experience and a comprehensive range of specialist services to its name, Waystone is now serving assets under management in excess of $2Tn. Waystone provides its clients with the guidance and tools to allow them to focus on managing their investment goals with confidence.
Essential Duties And Responsibilities
- The successful candidate will be responsible for drafting minutes in respect of Cayman Islands domiciled funds.
- Draft minutes that reflect key deliberations and strategic points.
- Attend meetings when necessary to capture accurate records of discussions, decisions and action items.
- Ensure minutes adhere to organizational templates, governance standards, and confidentiality requirements.
- Deliver first-draft minutes within agreed timelines and manage the review process with the relevant stakeholders.
- Incorporate feedback and maintain version control to produce polished, approved final minutes.
- Complete Document Execution Form for signing of minutes and file minutes securely in accordance with the team’s procedures.
- Extract and record action items, maintaining Action Point Log where required.
- Provide quality oversight and guidance to junior minute takers to support consistency and accuracy across the team and serve as the first point of contact for queries from junior team members.
- Respond to internal queries related to minutes and meeting records.
- Undertake minutes‑related project work as assigned and assist with the management and support of projects impacting the minutes team.
- Track team deliverables and keep all relevant trackers updated.
- Follow established minutes team procedures.
- Maintain, and refine procedures, templates, and process documentation for the minutes team.
Experience
The ideal candidate will have a strong command of the English language, with excellent grammar, spelling, and written communication skills, supported by at least three years of relevant company secretarial or governance experience, ideally including exposure to the funds sector. They will be highly self‑motivated, proactive, and comfortable working in a fast‑paced environment with tight deadlines, demonstrating exceptional attention to detail and the ability to capture complex discussions accurately and impartially. Strong organisational, time‑management, and multitasking abilities are essential, along with excellent interpersonal skills and the confidence to engage professionally with senior stakeholders. The candidate must be able to maintain confidentiality, work both independently and as a supportive resource for junior team members, and show adaptability in contributing to process improvements, project work, and evolving team needs. Proficiency in Microsoft Office and familiarity with document management or board portal systems is required, as is a commitment to quality, consistency, and adherence to established procedures and governance standards.
Education
An appropriate degree.
Senior Associate - Board Support Services COE in Belfast employer: Waystone
Contact Detail:
Waystone Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Associate - Board Support Services COE in Belfast
✨Tip Number 1
Network like a pro! Reach out to your connections in the asset management industry and let them know you're on the hunt for a Senior Associate role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching Waystone and its services. Understand their approach to governance and how they support investment structures. This will help you tailor your answers and show that you're genuinely interested in the company and the role.
✨Tip Number 3
Practice your minute-taking skills! Since this role involves drafting minutes, try simulating meetings with friends or colleagues. Record discussions and practice summarising key points accurately and concisely – it’ll give you a leg up when it comes to the real deal.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Senior Associate - Board Support Services COE in Belfast
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your relevant experience in company secretarial or governance roles. We want to see how your skills align with the responsibilities outlined in the job description, especially your ability to draft minutes and manage timelines.
Show Off Your Writing Skills: Since this role requires excellent written communication, ensure your application is free from typos and grammatical errors. Use clear and concise language to demonstrate your command of English, just like you would when drafting those all-important minutes.
Highlight Your Organisational Skills: We’re looking for someone who can juggle multiple tasks while maintaining attention to detail. In your application, mention any experience you have with managing deadlines, tracking deliverables, or supporting junior team members to show us you can keep everything running smoothly.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at Waystone!
How to prepare for a job interview at Waystone
✨Know Your Minutes
Familiarise yourself with the specific requirements for drafting minutes, especially in relation to Cayman Islands domiciled funds. Understand the governance standards and templates used by Waystone, as this will show your attention to detail and readiness to adhere to their processes.
✨Showcase Your Communication Skills
Prepare to demonstrate your command of the English language during the interview. Bring examples of your previous work that highlight your grammar, spelling, and written communication skills, particularly in a company secretarial or governance context.
✨Be Proactive and Organised
Discuss how you manage tight deadlines and multiple tasks. Share specific strategies you use to stay organised, such as maintaining trackers or logs, which will resonate well with the role's emphasis on quality oversight and project management.
✨Engage with Confidence
Practice engaging with senior stakeholders in a professional manner. Prepare questions that reflect your understanding of the asset management industry and Waystone’s services, showing that you’re not just a passive candidate but someone who is eager to contribute and collaborate.
