Executive Assistant in Birmingham

Company Description

Wavenet is a managed services provider specialising in cybersecurity, communications, and connectivity solutions that evolve alongside our customers\’ businesses no matter what the future brings. Since our inception in 2000, we have been dedicated to keeping businesses connected. At Wavenet, we focus not only on immediate solutions but also on future needs. We continuously stay ahead of the technology curve, ensuring our customers can trust that we are committed to making their business future‑ready. Your success is our success. We go above and beyond to deliver exceptional service quality and an unparalleled customer experience, becoming a true extension of your business. We are dedicated to fulfilling our promise to make your business thrive!

Job Description

Join Our Dynamic Team as an Executive Assistant! Are you ready to take the next step in your career by providing high-level administrative support to our CFO and Sales Director? We are seeking an exceptional Executive Assistant who thrives in a fast‑paced environment and demonstrates remarkable attention to detail. If you’re passionate about making a difference and ensuring smooth operations, you might be the perfect fit for our team!

What You\’ll Do

• Diary & Inbox Management:
  • Coordinate and manage complex calendars, including scheduling meetings, travel, and events.
  • Organise email inbox and manage executive to‑do lists, flagging urgent actions.
• Meeting Coordination:
  • Prepare agendas, briefing materials, and presentations for meetings.
  • Capture minutes and track action items to ensure follow‑up.
• Communication Management:
  • Serve as the first point of contact for stakeholders, both internal and external.
  • Draft and manage correspondence on behalf of the CFO and Sales Director.
• Travel & Logistics:
  • Organise all aspects of domestic and international travel arrangements.
• Document & Data Handling:
  • Prepare reports and presentations while maintaining the confidentiality of sensitive information.
• Project Support:
  • Assist with ad hoc projects, research, data analysis, and coordination across departments.
  • Help coordinate team social events and meetings.
• Expense Management:
  • Process expense claims and ensure compliance with company policies.

Qualifications

• Strong organisational and time‑management skills, with an aptitude for prioritising effectively.
• Excellent written and verbal communication skills.
• A high level of discretion and professionalism.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• The ability to work independently and collaboratively within a team.
• Experience in a fast‑paced corporate environment, preferably with exposure to finance and sales functions.

Additional Information

• Office‑Based Working: The role requires working in one of our offices and emphasizes in‑person teamwork and engagement.
• Annual Leave: 25 days, increasing by one day each year up to 28 days.
• Health & Wellbeing: Private medical coverage, discounted health plans, virtual GP access, eye care scheme, and an employee assistance program.
• Wavenet Academy: A user‑friendly Learning Management System for learning, training, and personal development initiatives.

Ready to join the UK\’s largest managed service provider?

Apply today or contact our friendly Talent Acquisition Team for more information.

We are committed to building a diverse and inclusive workforce. We welcome applicants from all backgrounds and experiences to apply and bring their unique perspectives to our team.