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For Companies At a Glance
- Tasks: Manage finance operations, contractor compliance, and timesheet coordination in a dynamic environment.
- Company: Wave Group, a fast-scaling tech recruitment and consulting company.
- Benefits: Competitive salary, hybrid work model, and clear growth opportunities.
- Other info: Work with innovative tools and be part of a supportive culture.
- Why this job: Join a vibrant team and play a key role in operational excellence.
- Qualifications: 3+ years in finance operations and strong attention to detail required.
The predicted salary is between 40000 - 45000 £ per year.
Wave Group operates across three divisions — Wave Talent (recruitment), WaveWorks (consulting), and Wave Mind (AI-assisted hiring platform) — with entities across UK, UAE, and US. We're scaling fast, and we need someone who takes genuine pride in keeping operations running without friction.
THE ROLE
You sit at the intersection of finance and delivery — owning AR, contractor compliance, timesheet coordination, billing support, and the operational administration the business depends on. You'll use Mothership, Claude, and Wave Chat as primary working tools. AI handles the production layer. Your job is the judgement, the relationships, and the follow-through that makes operational administration reliable rather than reactive.
FINANCE OPERATIONS & AR
- Own accounts receivable across all divisions — invoice production, distribution, and systematic chasing
- Run a tiered AR chaser sequence; manage escalation judgement when clients push back or go overdue
- Process and reconcile expenses via Dext
- Support month-end close and maintain the financial compliance tracker
CONTRACTOR ONBOARDING & COMPLIANCE
- Own contractor onboarding end-to-end: right-to-work verification, document collection, system setup across Bullhorn and Timesheet Portal
- Maintain the compliance tracker — expiry dates, renewal triggers, proactive outreach before documents lapse
- Send professional, Wave-standard onboarding communications to every new contractor
TIMESHEET COORDINATION
- Own the full timesheet cycle — chasing submissions, flagging discrepancies, coordinating approvals
- Ensure payroll inputs are accurate and on time, every week
- Maintain a live view of completion rates and flag persistent non-compliance
DELIVERY OPERATIONS
- Support placement administration, extension processing, and engagement coordination across Wave Talent and WaveWorks
- Maintain Bullhorn records to a high standard of completeness
- Assist with WaveWorks milestone tracking and billing coordination
WHAT WE'RE LOOKING FOR
- 3+ years in finance operations, delivery coordination, or professional services administration
- High personal standards for accuracy and follow-through — people depend on you getting the details right
- Comfortable switching between AR chasing and contractor compliance in the same morning without losing quality
- Tech-comfortable and genuinely willing to use AI tools as a working practice — not optional extras
- Clear, professional communicator — written and verbal, external-facing with contractors and clients
- Detail-oriented without being slow — able to process high volumes accurately and at pace
- Picks up new tools quickly and sees them as a capability, not a friction point
OUR STACK
Google Workspace · Slack · Notion · Bullhorn · Xero · Dext · Timesheet Portal · BrightHR · Granola · Dialpad · Claude · Wave Chat (Mothership)
London, Shoreditch (Hybrid)
Competitive Salary
Clear growth path as Wave scales across UK, UAE, and US
Ready to keep the Wave machine running? Drop us a message or apply below.
Finance Operations in London employer: Wave Group
Contact Detail:
Wave Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Finance Operations in London
✨Tip Number 1
Network like a pro! Reach out to people in the finance operations field, especially those at Wave Group. A friendly chat can open doors and give you insights that a job description just can't.
✨Tip Number 2
Prepare for interviews by practising common questions related to finance operations. Think about your past experiences and how they align with what Wave Group is looking for. Confidence is key!
✨Tip Number 3
Show off your tech skills! Familiarise yourself with tools like Bullhorn and Dext before your interview. Being tech-savvy will impress us and show you're ready to hit the ground running.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re genuinely interested in being part of the Wave Group family.
We think you need these skills to ace Finance Operations in London
Some tips for your application 🫡
Show Your Passion for Operations: When you're writing your application, let us see your enthusiasm for keeping operations running smoothly. Share examples of how you've tackled challenges in finance operations or delivery coordination before. We love to see candidates who take pride in their work!
Be Clear and Professional: Since communication is key in this role, make sure your application reflects that. Use clear language and a professional tone, but don’t be afraid to let your personality shine through. We want to know the real you, so keep it engaging!
Highlight Your Tech Savviness: We’re all about using tech to streamline processes, so mention any tools or software you’ve used in previous roles. If you’re comfortable with AI tools, give us a shout! Show us how you’ve leveraged technology to improve efficiency.
Tailor Your Application: Make sure to tailor your application specifically for the Finance Operations Specialist role. Reference the job description and align your skills and experiences with what we’re looking for. It shows us you’ve done your homework and are genuinely interested!
How to prepare for a job interview at Wave Group
✨Know Your Numbers
Brush up on your finance operations knowledge, especially around accounts receivable and contractor compliance. Be ready to discuss how you've managed invoicing and AR processes in the past, as this will show you understand the core of the role.
✨Familiarise with the Tools
Get to know the tools mentioned in the job description, like Bullhorn and Dext. If you can demonstrate familiarity with these platforms or similar ones during the interview, it’ll show you’re tech-savvy and ready to hit the ground running.
✨Showcase Your Communication Skills
Since clear communication is key in this role, prepare examples of how you've effectively communicated with clients and contractors in previous positions. Highlight any experiences where your communication made a significant impact on operations.
✨Demonstrate Detail Orientation
Be prepared to discuss how you ensure accuracy in your work, especially when handling high volumes of data. Share specific strategies you use to maintain attention to detail while managing multiple tasks, as this will resonate well with what they’re looking for.