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- Tasks: Manage finance operations, contractor compliance, and timesheet coordination in a dynamic environment.
- Company: Wave Group, a fast-scaling tech company with a collaborative culture.
- Benefits: Competitive salary, bonus opportunities, and a clear growth path.
- Other info: Hybrid work model with exciting career development opportunities.
- Why this job: Join a vibrant team and make a real impact in finance operations.
- Qualifications: 3+ years in finance operations and strong attention to detail.
The predicted salary is between 40000 - 45000 £ per year.
Wave Group operates across three divisions — Wave Talent (recruitment), WaveWorks (consulting), and Wave Mind (AI-assisted hiring platform) — with entities across UK, UAE, and US. We're scaling fast, and we need someone who takes genuine pride in keeping operations running without friction.
THE ROLE
You sit at the intersection of finance and delivery — owning AR, contractor compliance, timesheet coordination, billing support, and the operational administration the business depends on. You'll use Mothership, Claude, and Wave Chat as primary working tools. AI handles the production layer. Your job is the judgement, the relationships, and the follow-through that makes operational administration reliable rather than reactive.
FINANCE OPERATIONS & AR
- Own accounts receivable across all divisions — invoice production, distribution, and systematic chasing
- Run a tiered AR chaser sequence; manage escalation judgement when clients push back or go overdue
- Process and reconcile expenses via Dext
- Support month-end close and maintain the financial compliance tracker
CONTRACTOR ONBOARDING & COMPLIANCE
- Own contractor onboarding end-to-end: right-to-work verification, document collection, system setup across Bullhorn and Timesheet Portal
- Maintain the compliance tracker — expiry dates, renewal triggers, proactive outreach before documents lapse
- Send professional, Wave-standard onboarding communications to every new contractor
TIMESHEET COORDINATION
- Own the full timesheet cycle — chasing submissions, flagging discrepancies, coordinating approvals
- Ensure payroll inputs are accurate and on time, every week
- Maintain a live view of completion rates and flag persistent non-compliance
DELIVERY OPERATIONS
- Support placement administration, extension processing, and engagement coordination across Wave Talent and WaveWorks
- Maintain Bullhorn records to a high standard of completeness
- Assist with WaveWorks milestone tracking and billing coordination
WHAT WE'RE LOOKING FOR
- 3+ years in finance operations, delivery coordination, or professional services administration
- High personal standards for accuracy and follow-through — people depend on you getting the details right
- Comfortable switching between AR chasing and contractor compliance in the same morning without losing quality
- Tech-comfortable and genuinely willing to use AI tools as a working practice — not optional extras
- Clear, professional communicator — written and verbal, external-facing with contractors and clients
- Detail-oriented without being slow — able to process high volumes accurately and at pace
- Picks up new tools quickly and sees them as a capability, not a friction point
OUR STACK
Google Workspace · Slack · Notion · Bullhorn · Xero · Dext · Timesheet Portal · BrightHR · Granola · Dialpad · Claude · Wave Chat (Mothership)
London, Shoreditch (Hybrid) Competitive Salary Clear growth path as Wave scales across UK, UAE, and US Ready to keep the Wave machine running? Drop us a message or apply below.
Finance Operations employer: Wave Group
Contact Detail:
Wave Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Finance Operations
✨Tip Number 1
Network like a pro! Reach out to people in the finance operations field, especially those at Wave Group. A friendly chat can open doors and give you insights that a job description just can't.
✨Tip Number 2
Prepare for the interview by knowing your stuff! Familiarise yourself with tools like Bullhorn and Dext, and be ready to discuss how you've tackled AR chasing or contractor compliance in the past.
✨Tip Number 3
Show off your tech skills! Be ready to demonstrate how comfortable you are with AI tools and other software. We love candidates who see tech as an ally, not a hurdle.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you're genuinely interested in joining the Wave Group family.
We think you need these skills to ace Finance Operations
Some tips for your application 🫡
Tailor Your CV: Make sure your CV speaks directly to the Finance Operations role. Highlight your experience in accounts receivable, contractor compliance, and any relevant tech tools you've used. We want to see how you fit into our Wave Group vibe!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Share why you're passionate about finance operations and how your skills align with our needs. Keep it professional but let your personality come through – we love a bit of character!
Showcase Your Tech Savvy: Mention any experience you have with tools like Bullhorn, Dext, or even AI platforms. We’re all about using tech to streamline processes, so show us how you can leverage these tools to keep our operations running smoothly.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, it shows you’re keen to join the Wave Group family!
How to prepare for a job interview at Wave Group
✨Know Your Numbers
Make sure you brush up on your finance operations knowledge. Be ready to discuss accounts receivable, contractor compliance, and timesheet coordination. Familiarise yourself with the tools mentioned in the job description, like Bullhorn and Dext, so you can confidently talk about how you've used similar systems in the past.
✨Showcase Your Attention to Detail
Since this role demands high personal standards for accuracy, prepare examples that highlight your attention to detail. Think of situations where your meticulousness made a difference, whether it was catching an error in billing or ensuring compliance documents were perfectly organised.
✨Demonstrate Tech Savviness
Wave Group is looking for someone who is tech-comfortable and willing to embrace AI tools. Be prepared to discuss your experience with technology in finance operations and how you've leveraged tools to improve efficiency. If you've used AI in your previous roles, share those experiences!
✨Communicate Clearly and Professionally
As a Finance Operations Specialist, you'll be interacting with contractors and clients. Practice articulating your thoughts clearly and professionally. Consider doing mock interviews with a friend to refine your communication skills, ensuring you come across as confident and capable during the real deal.