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- Tasks: Handle calls, manage supplier databases, and support office operations.
- Company: A Bedford-based client with a focus on efficient administration.
- Benefits: Enjoy 24 days holiday and free parking.
- Why this job: Join a supportive team and enhance your admin skills in a dynamic environment.
- Qualifications: 2+ years of admin experience and strong Microsoft skills.
- Other info: Monday to Friday role with opportunities for growth.
The predicted salary is between 24000 - 36000 £ per year.
Our Bedford based client are looking for an experienced administration assistant to work in their premises based in Thurleigh (your own transport is required due to location). The hours of work are Monday to Friday 8.30am to 5.00pm.
The role will involve:
- Answer incoming telephone calls, dealing with any queries, determining customer requirements and directing the call where appropriate.
- Manage and maintain approved supplier database.
- Assist with Social and Carbon reporting.
- Maintain office supplies and manage inventory.
- Ensure material tickets and relevant information are returned to customers to assist with prompt invoicing and payment.
- Assist with pre and post site paperwork (RAMS, material tickets etc) and communicate with clients to ensure they have the necessary information before works commence.
- Accurately raise and amend purchase orders as required.
- Cover office staff illness/holidays.
- GRN invoices, scan and save tickets and raise any queries for correct amounts.
- Complete customer satisfaction questionnaires weekly following completion of any private works.
- General administration support including scanning, photocopying, production of letters, presentations, and documents.
The ideal candidate:
- Excellent Microsoft skills in Word and Excel.
- At least 2 years experience within administration.
Benefits:
- 24 days holiday.
- Free parking.
Administration Assistant employer: Watton Recruitment Ltd
Contact Detail:
Watton Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Assistant
✨Tip Number 1
Get to know the company before your interview! Research their values, culture, and recent projects. This will help us tailor our answers and show that we're genuinely interested in being part of their team.
✨Tip Number 2
Practice common interview questions related to administration roles. Think about how your experience aligns with the tasks mentioned in the job description, like managing databases or handling customer queries. We want to be ready to impress!
✨Tip Number 3
Don’t forget to prepare some questions for the interviewer! Asking about their office culture or how they handle client communications shows that we’re engaged and keen to understand how we can fit in.
✨Tip Number 4
Follow up after the interview with a thank-you email. It’s a great way to reiterate our interest in the role and remind them of our skills. Plus, it keeps us on their radar!
We think you need these skills to ace Administration Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience in administration. We want to see how your skills match the job description, so don’t be shy about showcasing your Microsoft Word and Excel prowess!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Administration Assistant role. Mention your experience with customer queries and managing databases to grab our attention.
Be Clear and Concise: When filling out your application, keep it straightforward. We appreciate clarity, so make sure your points are easy to read and directly related to the tasks mentioned in the job description.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss any important updates from us!
How to prepare for a job interview at Watton Recruitment Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administration Assistant. Familiarise yourself with tasks like managing supplier databases and handling customer queries. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Show Off Your Microsoft Skills
Since excellent Microsoft skills are a must for this role, be prepared to discuss your experience with Word and Excel. Bring examples of how you've used these tools in previous jobs, whether it's creating documents or managing data. If possible, practice some common tasks beforehand to boost your confidence.
✨Prepare for Scenario Questions
Expect questions that assess how you handle real-life situations, like dealing with difficult customers or managing multiple tasks. Think of specific examples from your past experience where you successfully navigated similar challenges. This will showcase your problem-solving skills and adaptability.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the company culture, or how success is measured in the role. This shows your genuine interest in the position and helps you determine if it’s the right fit for you.