EHS & Facilities Administrator - 6 Months FTC in Havant

Who We Are

Watson‑Marlow Fluid Technology Solutions is part of Spirax Group, a FTSE100 and FTSE4Good multi‑national industrial engineering Group with expertise in the control and management of steam, electric thermal solutions, peristaltic pumping and associated fluid technologies.

When you join us, you will be integrated into a cooperative and encouraging team, participate in challenging yet critical work, and experience ongoing growth opportunities to help you achieve your full potential.

Role Summary

Reporting to the Senior EHS Advisor, the EHS & Facilities Administrator provides comprehensive administrative, operational and system support across Environmental, Health & Safety (EHS) and Facilities Management.

The role ensures the effective functioning of EHS management systems and the safe, compliant and efficient operation of site facilities.

• What You’ll Be Doing
• Environmental, Health & Safety (EHS) Administration
• Administer and maintain EHS management systems (e. g. Eco Online, Spark, Track Wise or similar).
• Manage incident, near‑miss, hazard and corrective action tracking, ensuring timely updates and closure.
• Control EHS documentation, policies, procedures and records in line with document control requirements.
• Support the preparation and maintenance of Standard Work, Safe Systems of Work and EHS communications.
• Provide administrative support to incident investigations and dissemination of lessons learned.
• ISO, Compliance & Regulatory Support
• Support compliance with statutory EHS, environmental and internal standards.
• Assist with ISO 14001 and ISO 45001 documentation, audit preparation, evidence gathering and follow‑up actions.
• Maintain registers, plans, permits and compliance records (e. g. risk assessments, inspections, training).
• Support contractor pre‑qualification and review of safety documentation (RAMS, permits, insurance).
• Reporting, Data & Performance Monitoring
• Compile and maintain EHS KPIs, dashboards and trend analysis for monthly reporting.
• Support environmental, waste, energy and carbon data collection and reporting.
• Provide accurate data to support management reviews, audits and continuous improvement activities.
• Training & Competence Administration
• Coordinate EHS training administration (system‑based and classroom).
• Liaise with managers, employees and training providers to ensure compliance with training requirements.
• Maintain training matrices and competence records.
• Facilities Operations & Workplace Support
• Coordinate day‑to‑day facilities activities including cleaning, maintenance, security and waste services.
• Act as the first point of contact for facilities‑related issues and service requests.
• Monitor site and building conditions, escalating issues requiring corrective or specialist action.
• Support office moves, space planning, workstation setup and general workplace improvements.
• Maintenance & Contractor Coordination
• Liaise with external contractors for planned and reactive maintenance.
• Schedule and track preventative maintenance for mechanical, electrical, HVAC and other systems.
• Ensure contractors comply with site safety procedures and EHS requirements.
• Facilities Compliance & Safety
• Maintain facilities documentation, service records, permits and inspection logs.
• Conduct and record basic safety and compliance checks (e. g. fire alarms, emergency exits, first aid stations).
• Support emergency preparedness activities including fire safety, spill response and evacuation readiness.
• Administration, Assets & Financial Support
• Raise and manage purchase orders and invoices related to EHS and facilities activities.
• Maintain asset registers, inventories and records for equipment, tools and consumables.
• Prepare reports on maintenance activities, costs and facilities performance.
• Collaboration & Communication

Act as a central point of contact for EHS and facilities administrative queries.

Work closely with the Senior EHS Advisor and facility stakeholders to plan workloads and priorities.

Support cross‑functional engagement on safety, compliance and workplace improvement initiatives.

This is what you’ll need to be successful in this role

Essential

• Strong administrative and organisational skills with high attention to detail.
• Ability to manage cyclical, system‑driven and reactive workloads.
• Confident communicator able to work with internal teams and external contractors.
• Experience using electronic management systems and MS Office (Word, Excel, etc.).
• Ability to prioritise tasks and respond effectively to operational issues.

Desirable

• Experience supporting ISO 14001 and/or ISO 45001 management systems.
• Knowledge of UK EHS regulatory requirements.
• Experience in facilities, manufacturing, laboratory or regulated environments.
• Familiarity with HSE, environmental management or GMP environments.
• Personal Attributes
• Methodical, reliable and well‑organised.
• Proactive and solutions‑focused approach.
• Comfortable working independently within a defined scope.
• Committed to maintaining high EHS standards and a safe, well‑managed workplace.
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