About the Company
Our client, a construction company in High Wycombe, is seeking a highly organised, proactive, and professional Office Manager / PA to support the Directors while overseeing the day-to-day management of the office.
About the Role
This role is working 30 hours per week, preferably Monday to Friday. The full time equivalent salary is up to £40,000 which pro rata is £32,000 per annum. Due to the nature of this role, the Office Manager / PA will be predominantly office-based however working from home occasionally is possible, as the work dictates.
Office Management:
- Overall responsibility for the daily operations of the office ensuring a professional and efficient working environment.
- Oversee all facilities matters in conjunction with the MD, acting as the key point of contact for suppliers and the managing agent in relation to premises issues.
- Maintain office equipment and coordinate IT support to ensure minimal disruption and smooth operational functionality.
- Produce, update, and maintain accurate spreadsheets and administrative records.
- Obtain quotations and coordinate the ordering of laptops for new starters.
- Maintain and update the IT hardware register, including allocations for new starters, leavers and equipment replacement.
- Support onboarding of new employees, including workspace setup and office induction.
- Organise company meetings, events, and staff activities.
- Ensure compliance with health and safety requirements.
- Act as the primary point of contact for office-related enquiries.
- Maintain office records, filing systems, and databases.
- Answer calls and receive visitors.
- Manage incoming and outgoing post and deliveries.
Administrative & Business Support:
- Assist with document preparation, contract administration, and record management including HR administration (employee records, annual leave/absence monitoring, tracking and recording).
- Support finance processes including purchase orders, invoice tracking, and expense management.
- Recruitment coordination.
PA to Directors:
- Provide comprehensive administrative support to Directors.
- Screen and prioritise emails, phone calls, and correspondence.
- Oversee the coordination, accuracy, and timely distribution of the Board pack to the Board or Directors.
- Handle confidential information with discretion and professionalism.
- Coordinate internal and external communications on behalf of the Directors.
Required Skills
- Proven experience as a Personal Assistant, Office Manager, or similar role.
- Excellent organisational and time-management skills.
- Strong written and verbal communication skills.
- Ability to manage multiple priorities and work under pressure.
- High level of discretion and confidentiality.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Strong attention to detail and problem-solving abilities.
- Professional and approachable manner.
Preferred Skills
- Experience supporting senior executives or directors.
- Minute taking experience.
- Previous experience within the construction industry.
- Knowledge of HR administration processes.
Pay range and compensation package
The full time equivalent salary is up to £40,000 which pro rata is £32,000 per annum.
