We are leading the search for an experienced Subcontractor Ledger Clerk to join our client, a construction company in High Wycombe, on a permanent basis. They're looking for a proactive and organised individual to join the finance team as Subcontractor Ledger Clerk; someone who enjoys working with people, takes pride in accurate work, and wants to play an important role in supporting both colleagues and subcontractors.
Key responsibilities:
- To take ownership of subcontractor ledger, helping to ensure transactions are recorded accurately, completely, and on time
- Set up new subcontractor accounts in Coins, maintain insurance records, and check tax treatment with HMRC in line with company procedures
- Process subcontractor and labour invoices accurately and in line with agreed terms
- Match invoices to purchase orders and supporting documents
- Maintain the monthly invoice tracker so the business has clear visibility of invoices, upcoming payments, and aged debt
- Manage the payment run process, preparing runs, obtaining approvals, and scheduling payments to help ensure subcontractors are paid correctly, on time and in line with company policy
- Reconcile subcontractor accounts regularly, identify discrepancies, and work with others to resolve quickly and efficiently
- Investigate payment queries and work closely with subcontractors and internal teams to find solutions and maintain positive relationships
- Support financial reporting on subcontractor transactions, including balance sheet reconciliations and audit requirements
- Ensure compliance with financial regulations, particularly CIS, as well as company policies and contractual requirements
- Submit the monthly CIS return accurately and on time
- Manage utility charges, ensuring council tax, gas, water, and electricity costs are tracked and processed accurately
- Maintain sales ledger accounts, raise invoices when needed, and follow up overdue payments promptly
- Support the Management Accountant during busy periods, which may involve work outside the direct remit of this role
Skills and personal attributes
- Experience of working with subcontractors within the construction industry preferred
- Confidence using accounting systems and Excel spreadsheets
- A strong eye for detail and pride in producing accurate work
- Good organisation skills and the ability to manage priorities in a busy team environment
- Clear communication skills and a collaborative approach, with the confidence to take ownership of your work and support those around you
