At a Glance
- Tasks: Manage daily office operations and support Directors with administrative tasks.
- Company: Dynamic construction company in High Wycombe with a professional environment.
- Benefits: Competitive salary, flexible hours, and occasional remote work options.
- Other info: Opportunity for career growth and involvement in exciting company events.
- Why this job: Join a supportive team and develop your organisational skills in a thriving industry.
- Qualifications: Experience as an Office Manager or PA, strong communication, and organisational skills.
The predicted salary is between 32000 - 32000 £ per year.
About the Company
Our client, a construction company in High Wycombe, is seeking a highly organised, proactive, and professional Office Manager / PA to support the Directors while overseeing the day-to-day management of the office.
About the Role
This role is working 30 hours per week, preferably Monday to Friday. The full time equivalent salary is up to £40,000 which pro rata is £32,000 per annum. Due to the nature of this role, the Office Manager / PA will be predominantly office-based; however, working from home occasionally is possible, as the work dictates.
Office Management:
- Overall responsibility for the daily operations of the office ensuring a professional and efficient working environment.
- Oversee all facilities matters in conjunction with the MD, acting as the key point of contact for suppliers and the managing agent in relation to premises issues.
- Maintain office equipment and coordinate IT support to ensure minimal disruption and smooth operational functionality.
- Produce, update, and maintain accurate spreadsheets and administrative records.
- Obtain quotations and coordinate the ordering of laptops for new starters.
- Maintain and update the IT hardware register, including allocations for new starters, leavers and equipment replacement.
- Support onboarding of new employees, including workspace setup and office induction.
- Organise company meetings, events, and staff activities.
- Ensure compliance with health and safety requirements.
- Act as the primary point of contact for office-related enquiries.
- Maintain office records, filing systems, and databases.
- Answer calls and receive visitors.
- Manage incoming and outgoing post and deliveries.
Administrative & Business Support:
- Assist with document preparation, contract administration, and record management including HR administration (employee records, annual leave/absence monitoring, tracking and recording).
- Support finance processes including purchase orders, invoice tracking, and expense management.
- Recruitment coordination.
PA to Directors:
- Provide comprehensive administrative support to Directors.
- Screen and prioritise emails, phone calls, and correspondence.
- Oversee the coordination, accuracy, and timely distribution of the Board pack to the Board of Directors.
- Handle confidential information with discretion and professionalism.
- Coordinate internal and external communications on behalf of the Directors.
Required Skills:
- Proven experience as a Personal Assistant, Office Manager, or similar role.
- Excellent organisational and time-management skills.
- Strong written and verbal communication skills.
- Ability to manage multiple priorities and work under pressure.
- High level of discretion and confidentiality.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Strong attention to detail and problem-solving abilities.
- Professional and approachable manner.
Preferred Skills:
- Experience supporting senior executives or directors.
- Minute taking experience.
- Previous experience within the construction industry.
- Knowledge of HR administration processes.
The full time equivalent salary is up to £40,000 which pro rata is £32,000 per annum.
Office Manager in High Wycombe employer: Watsham Consulting
Our client is an exceptional employer located in High Wycombe, offering a supportive and dynamic work environment for the Office Manager role. With a focus on employee growth and development, the company provides opportunities for professional advancement while maintaining a healthy work-life balance through flexible working arrangements. The collaborative culture fosters teamwork and innovation, making it an ideal place for individuals seeking meaningful and rewarding employment in the construction industry.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager in High Wycombe
✨Tip Number 1: Get Hands-On at Local Job Fairs
Construction companies often attend local job fairs, so make sure to hit those up! Bring along your good vibes and don’t just drop off your CV – chat with recruiters, show your enthusiasm, and ask questions about their projects. You'd be surprised how much face-to-face interaction can make you stand out!
✨Tip Number 2: Tap into Trade Associations
Join local trade associations or industry communities related to construction. They often have member-exclusive job boards, networking events, and workshops where you can meet industry pros. Plus, showing that you're involved in these communities makes you more appealing as a candidate!
✨Tip Number 3: Showcase Your Skills online
Start a small blog or a social media page showcasing your construction projects or skills. Post photos of any work you've completed or share tips and tricks you’ve learned. This not only proves your expertise, but can also attract potential employers looking for talent just like you.
✨Tip Number 4: Diversify Your Search
Don't limit your search to just big construction firms! Look at local independent builders, renovation specialists, and even landscaping companies. Often, smaller outfits are more open to part-time workers and can provide great experience. Check out our website for opportunities at places like Watsham Consulting and keep your options wide!
We think you need these skills to ace Office Manager in High Wycombe
Some tips for your application 🫡
Show Off Your Relevant Skills:In the construction field, it's all about hands-on skills and experience. Make sure your CV highlights any relevant certifications, tools you’re skilled in, or even specific projects you've worked on. If you’ve got a CSCS card, don’t forget to mention it!
Tailor Your Cover Letter to the Role:When applying for a part-time role like this one at Watsham Consulting, your cover letter should reflect your willingness to learn and adapt in a dynamic environment. Talk about what interests you in construction and why this position caught your eye. We want to see your passion!
Mention Your Availability:Since this is a part-time role, clearly stating your availability in both your CV and cover letter will make it easier for Watsham Consulting to see if you fit their needs. Highlight when you can work and how flexible you are with shifts – it shows you're committed and ready to dive in.
Use a Straightforward Format:In construction, clarity is key. Use a simple, easy-to-read format for your CV, and make sure to list your experience in reverse chronological order. We want to quickly see your relevant experience and skills!
How to prepare for a job interview at Watsham Consulting
✨Understand Safety Standards
In the construction industry, safety is paramount. Brush up on safety regulations and industry standards that are relevant to the role you're applying for at Watsham Consulting. Be prepared to discuss how you'd incorporate these practices into your daily tasks.
✨Showcase Your Skills with Real Examples
When interviewing for a part-time construction role, it’s important to highlight your hands-on experience. Bring along examples of past projects, even if they're personal or school-related, to demonstrate your understanding of tools and techniques commonly used on site.
✨Flexibility and Teamwork
Part-time roles in construction often require adaptability and teamwork since you might be filling gaps when needed. Be ready to discuss how you’ve worked in teams before and how your availability can be an asset to Watsham Consulting.
✨Prepare for Practical Assessments
Some construction interviews may include a practical assessment to check your skills on the tools or methods relevant to the job. Practice common tasks before the interview and be mentally ready to demonstrate your abilities right there on the spot.
