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- Tasks: Provide high-level PA support to Directors, managing diaries and coordinating meetings.
- Company: Join Watkin Jones Group, a leading developer with a rich history and future focus.
- Benefits: Enjoy 25 days annual leave, hybrid working, and exclusive discounts.
- Other info: Opportunity for career growth in a forward-thinking company.
- Why this job: Make a real impact while supporting senior leaders in a dynamic environment.
- Qualifications: Experience as a PA, strong communication skills, and proficiency in MS Office.
The predicted salary is between 30000 - 40000 £ per year.
Are you a highly organised and proactive professional with strong experience managing complex diaries and navigating competing priorities? We are seeking an experienced Personal Assistant (PA) to join our team, a role which offers an excellent opportunity to work closely with Directors, providing exceptional support to assist the smooth and efficient running of part of the delivery function.
About the Role
In this fast-paced and varied position, you will provide high-level, confidential, and responsive PA support. You will take full responsibility for managing demanding, frequently changing diaries and ensuring the Directors' time is optimised effectively. The role involves coordinating meetings, preparing agendas and supporting materials, and ensuring all logistical details are handled with precision. You will arrange travel and accommodation, often at short notice, while maintaining accurate administrative and financial records, including the processing of expenses. You will also prepare professional reports, presentations, and documentation, attend key meetings, and produce clear and concise minutes with actionable follow-up. Managing internal and external correspondence will form a central part of your role, ensuring timely communication and efficient workflow across the leadership team. This position is based in our Bangor office on Parc Menai with occasional travel to our Chester office based on the Chester Business Park.
About You
You will be a confident and resilient Personal Assistant with previous experience supporting senior leaders. You must be able to manage shifting priorities, make informed decisions, and always maintain professionalism. Strong communication skills are essential, as is the ability to engage effectively with stakeholders at all levels. You should be highly competent with MS Office and comfortable working with internal systems. A proactive mindset is key as you will be expected to anticipate needs, identify potential issues before they arise, and contribute positively to improving processes and ways of working. Above all, you will be a trusted support to busy Directors, ensuring they remain well-organised, well-briefed, and able to focus on their strategic responsibilities.
Why Choose Watkin Jones Group?
Joining us means becoming part of a company that's not only deeply rooted in history but also firmly focused on the future. We're committed to creating high-quality rental homes, fostering vibrant communities, and driving sustainable development. At Watkin Jones, we believe in investing in our people. Here's what we can offer you:
- Work-Life Balance: 25 days of annual leave (increasing with tenure), hybrid working arrangements, and discounted gym memberships.
- Wellbeing: Access to ‘Your Wellbeing' programme & OpenUp – a confidential wellbeing platform.
- Rewards: Discretionary annual bonus, health cash plan, life insurance, and more.
- Benefits: Exclusive shopping discounts, and a contributory pension scheme.
This is an opportunity to take on a high-impact role within a forward-thinking company. In return, we offer a competitive salary, excellent benefits, and the chance to work on major projects that shape the built environment.
Locations
Administration Coordinator in Llandudno, Wales employer: Watkin Jones
Contact Detail:
Watkin Jones Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Coordinator in Llandudno, Wales
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Administration Coordinator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with their projects and values, so you can show how you align with their mission. This will help you stand out as a candidate who truly gets what they're about.
✨Tip Number 3
Practice your interview skills with a friend or in front of a mirror. Focus on articulating your experience managing complex diaries and handling competing priorities. The more comfortable you are, the better you'll perform when it counts!
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Administration Coordinator in Llandudno, Wales
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administration Coordinator role. Highlight your experience managing complex diaries and supporting senior leaders, as this will show us you’re the right fit for the job.
Craft a Compelling Cover Letter: Your cover letter should reflect your proactive mindset and strong communication skills. Use it to tell us how you can anticipate needs and improve processes, making it clear why you want to join our team.
Showcase Your Skills: Don’t forget to mention your proficiency with MS Office and any internal systems you’ve used. We want to see how you can hit the ground running and support our Directors effectively.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get you on board with our exciting projects!
How to prepare for a job interview at Watkin Jones
✨Know Your Diary Management
Since the role involves managing complex diaries, brush up on your diary management skills. Be ready to discuss specific tools or methods you’ve used in the past to keep schedules organised and how you handle last-minute changes.
✨Prepare for Scenario Questions
Expect questions about how you would handle competing priorities or unexpected challenges. Think of examples from your previous experience where you successfully navigated similar situations and be prepared to share those stories.
✨Showcase Your Communication Skills
Strong communication is key for this role. During the interview, demonstrate your ability to communicate clearly and effectively. You might even want to prepare a brief agenda or outline for how you would approach a meeting with the Directors.
✨Research the Company Culture
Understanding Watkin Jones Group's values and culture can give you an edge. Familiarise yourself with their commitment to sustainability and community building, and think about how your personal values align with theirs.