At a Glance
- Tasks: Manage complex diaries, coordinate meetings, and provide high-level support to Directors.
- Company: Join Watkin Jones Group, a company focused on quality and sustainability.
- Benefits: 25 days annual leave, hybrid working, and discounted gym memberships.
- Other info: Dynamic work environment with opportunities for personal and professional growth.
- Why this job: Be a trusted support to busy Directors and enhance your organisational skills.
- Qualifications: Experience as a PA, strong communication skills, and proficiency in MS Office.
The predicted salary is between 30000 - 40000 € per year.
Are you a highly organised and proactive professional with strong experience managing complex diaries and navigating competing priorities? We are seeking an experienced Personal Assistant (PA) to join our team, a role which offers an excellent opportunity to work closely with two Directors, providing exceptional support to assist the smooth and efficient running of part of the Delivery function.
About the Role
In this fast‑paced and varied position, you will provide high‑level, confidential, and responsive PA support. You will take full responsibility for managing two demanding, frequently changing diaries and ensuring both Directors’ time is optimised effectively. The role involves coordinating meetings, preparing agendas and supporting materials, and ensuring all logistical details are handled with precision. You will arrange travel and accommodation, often at short notice, while maintaining accurate administrative and financial records, including the processing of expenses. You will also prepare professional reports, presentations, and documentation, attend key meetings, and produce clear and concise minutes with actionable follow‑up. Managing internal and external correspondence will form a central part of your role, ensuring timely communication and efficient workflow across the leadership team. This position is based in our Chester office, with occasional travel to our Bangor, North Wales office, for which travel expenses will be covered. Hybrid working is available with line manager approval.
About You
You will be a confident and resilient Personal Assistant with previous experience supporting senior leaders. You must be able to manage shifting priorities, make informed decisions, and always maintain professionalism. Strong communication skills are essential, as is the ability to engage effectively with stakeholders at all levels. You should be highly competent with MS Office and comfortable working with internal systems. A proactive mindset is key as you will be expected to anticipate needs, identify potential issues before they arise, and contribute positively to improving processes and ways of working. Above all, you will be a trusted support to two busy Directors, ensuring they remain well‑organised, well‑briefed, and able to focus on their strategic responsibilities.
Why Choose Watkin Jones Group?
Joining us means becoming part of a company that’s not only deeply rooted in history but also firmly focused on the future. We’re committed to creating high-quality rental homes, fostering vibrant communities, and driving sustainable development. At Watkin Jones, we believe in investing in our people. Here’s what we can offer you:
- Work-Life Balance: 25 days of annual leave (increasing with tenure), hybrid working arrangements, and discounted gym memberships.
- Wellbeing: Access to ‘Your Wellbeing’ programme.
Personal Assistant (administration) employer: Watkin Jones PLC
Watkin Jones Group is an exceptional employer that prioritises the well-being and professional growth of its employees. With a strong commitment to work-life balance, including 25 days of annual leave and hybrid working options, the company fosters a supportive and dynamic work culture. Employees benefit from opportunities for personal development, access to wellness programmes, and the chance to contribute to meaningful projects in a forward-thinking environment.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant (administration)
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the lookout for a Personal Assistant role. You never know who might have the inside scoop on opportunities that aren't advertised.
✨Tip Number 2
Prepare for interviews by researching the company and its leaders. Understand their values and how you can contribute to their goals. This will help you stand out as a candidate who’s genuinely interested in the role.
✨Tip Number 3
Practice your communication skills! As a PA, you'll need to engage with various stakeholders. Mock interviews or casual chats with friends can help you articulate your thoughts clearly and confidently.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Personal Assistant (administration)
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Personal Assistant role. Highlight your experience managing complex diaries and supporting senior leaders, as this will show us you’re the right fit for the job.
Craft a Compelling Cover Letter:Your cover letter should reflect your proactive mindset and strong communication skills. Use it to tell us how you can anticipate needs and improve processes, which are key aspects of the role.
Showcase Your Tech Skills:Since we’re looking for someone highly competent with MS Office and internal systems, don’t forget to mention any relevant software skills in your application. This will help us see how you can hit the ground running.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and keep track of all the amazing candidates like you!
How to prepare for a job interview at Watkin Jones PLC
✨Master the Diary Management
Since the role involves managing complex diaries, make sure to prepare by familiarising yourself with effective diary management techniques. Bring examples of how you've successfully handled competing priorities in the past, and be ready to discuss your strategies for keeping everything organised.
✨Showcase Your Communication Skills
Strong communication is key for this position. During the interview, demonstrate your ability to engage with various stakeholders. You might want to prepare a brief scenario where you effectively communicated important information or resolved a misunderstanding, showcasing your professionalism and clarity.
✨Be Proactive in Your Approach
The job requires a proactive mindset, so come prepared with ideas on how you can anticipate the needs of the Directors. Think about potential challenges they might face and how you could help mitigate those issues before they arise. This will show that you’re not just reactive but also forward-thinking.
✨Familiarise Yourself with MS Office
As the role demands high competency in MS Office, brush up on your skills, especially in creating reports and presentations. Consider bringing a sample of your work or discussing a project where you used these tools effectively. This will highlight your technical abilities and readiness for the role.
