At a Glance
- Tasks: Provide high-level PA support to Directors, managing diaries and coordinating meetings.
- Company: Join Watkin Jones Group, a company focused on quality and sustainability.
- Benefits: Enjoy 25 days of annual leave, hybrid working, and discounted gym memberships.
- Other info: Opportunity for career growth in a supportive and innovative workplace.
- Why this job: Be a trusted support to leaders and make a real impact in a dynamic environment.
- Qualifications: Experience as a PA, strong communication skills, and proficiency in MS Office.
The predicted salary is between 30000 - 40000 € per year.
Are you a highly organised and proactive professional with strong experience managing complex diaries and navigating competing priorities? We are seeking an experienced Personal Assistant (PA) to join our team, a role which offers an excellent opportunity to work closely with Directors, providing exceptional support to assist the smooth and efficient running of part of the delivery function.
About the Role
In this fast‑paced and varied position, you will provide high‑level, confidential, and responsive PA support. You will take full responsibility for managing demanding, frequently changing diaries and ensuring the Directors’ time is optimised effectively. The role involves coordinating meetings, preparing agendas and supporting materials, and ensuring all logistical details are handled with precision. You will arrange travel and accommodation, often at short notice, while maintaining accurate administrative and financial records, including the processing of expenses. You will also prepare professional reports, presentations, and documentation, attend key meetings, and produce clear and concise minutes with actionable follow‑up. Managing internal and external correspondence will form a central part of your role, ensuring timely communication and efficient workflow across the leadership team. This position is based in our Bangor office on Parc Menai with occasional travel to our Chester office based on the Chester Business Park.
About You
You will be a confident and resilient Personal Assistant with previous experience supporting senior leaders. You must be able to manage shifting priorities, make informed decisions, and always maintain professionalism. Strong communication skills are essential, as is the ability to engage effectively with stakeholders at all levels. You should be highly competent with MS Office and comfortable working with internal systems. A proactive mindset is key as you will be expected to anticipate needs, identify potential issues before they arise, and contribute positively to improving processes and ways of working. Above all, you will be a trusted support to busy Directors, ensuring they remain well‑organised, well‑briefed, and able to focus on their strategic responsibilities.
Why Choose Watkin Jones Group?
Joining us means becoming part of a company that’s not only deeply rooted in history but also firmly focused on the future. We’re committed to creating high‑quality rental homes, fostering vibrant communities, and driving sustainable development. At Watkin Jones, we believe in investing in our people. Here’s what we can offer you:
- Work‑Life Balance: 25 days of annual leave (increasing with tenure), hybrid working arrangements, and discounted gym memberships.
- Wellbeing: Access to ‘Your Wellbeing’ programme.
Administration Coordinator employer: Watkin Jones PLC
Watkin Jones Group is an exceptional employer that prioritises the well-being and professional growth of its employees. With a strong commitment to work-life balance, including 25 days of annual leave and hybrid working options, the company fosters a supportive and dynamic work culture. Employees benefit from opportunities for personal development and are part of a forward-thinking organisation dedicated to creating high-quality rental homes and vibrant communities.
StudySmarter Expert Advice🤫
We think this is how you could land Administration Coordinator
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Administration Coordinator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with their projects and values, so you can show how your skills align perfectly with what they’re looking for. We want you to shine!
✨Tip Number 3
Practice your responses to common interview questions, especially those related to managing priorities and supporting senior leaders. This will help you feel more confident and articulate during the actual interview.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Administration Coordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Administration Coordinator role. Highlight your experience managing complex diaries and supporting senior leaders, as this will show us you’re the right fit for the job.
Craft a Compelling Cover Letter:Your cover letter should reflect your proactive mindset and strong communication skills. Use it to tell us how you can contribute to our team and support our Directors effectively.
Showcase Your Organisational Skills:In your application, give examples of how you've managed competing priorities in the past. We want to see how you handle shifting demands and keep everything running smoothly.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Watkin Jones PLC
✨Know Your Diary Management
Since the role involves managing complex diaries, be prepared to discuss your experience with diary management tools and techniques. Bring examples of how you've successfully navigated competing priorities in the past.
✨Showcase Your Communication Skills
Strong communication is key for this position. Practice articulating your thoughts clearly and concisely. You might even want to prepare a brief presentation or report to demonstrate your ability to create professional documentation.
✨Be Proactive in Your Approach
The job requires a proactive mindset, so come ready with ideas on how you can anticipate needs and improve processes. Think of specific instances where you identified potential issues before they arose and how you addressed them.
✨Familiarise Yourself with MS Office
As you'll need to be highly competent with MS Office, brush up on your skills, especially in Excel and PowerPoint. Consider preparing a sample report or presentation to showcase your proficiency during the interview.
