Clerical Officer in Enniskillen

Position: Clerical Officer (Finance) – FTC Up to 6 Months

Reports to: Administrator

Location(s): Enniskillen

Salary Scale: £26,449 – £28,094 per annum

Hours: 37 hours

Summary of Role

To contribute to an efficient and effective finance function across two jurisdictions by delivering accurate financial processing, working with colleagues to meet key deadlines, and providing timely information and support to internal and external stakeholders.

Key Duties and Responsibilities

• Register and process invoices on the Integra financial system, ensuring appropriate verification checks are completed, including VAT compliance and RCT application.
• Prepare and process payment runs, including SEPA and BACS payments, and distribute remittances.
• Process purchasing card, fuel card, and travel-related payments using relevant systems.
• Process payroll payments on the Core system, including required checks and preparation of payment files for bank transfer.
• Download and update employee tax information and complete PAYE and Revenue online submissions as required.
• Complete Revenue online payments for RCT and obtain Tax Clearance Certificate information where required.

Accounts and Reconciliations

• Receipt monies, raise sales invoices, and assist with debtor account management, including issuing statements.
• Maintain and reconcile petty cash in line with procedures.
• Complete bank reconciliations, ensuring all transactions are accurately recorded and discrepancies investigated.
• Process journals, including budget journals, as required.

Reporting and Month-End

• Support month-end processes, including preparation of payments for payroll taxes, VAT, pensions, and third-party payments for review.
• Prepare and provide financial and management reports, including overtime, travel, and outstanding transaction reports.
• Assist in the preparation of financial returns, Annual Accounts, and Management Accounts.

Systems and Operations

• Use financial and payment systems (e.g. Integra, Core, Realex) to carry out duties effectively.
• Process card payments and take payments over the phone where required.
• Assist with stock management activities as required.

Other Duties

• Assist in maintaining the asset register.
• Provide support in procurement and tendering activities.
• Assist in the preparation of grant claims.
• Comply with all internal policies, procedures, and financial regulations at all times.
• Comply with and actively promote Waterways Ireland policies and procedures on all aspects of equality.
• Complete all training as required by Waterways Ireland within specified timeframes.

The above list is not exhaustive, and you may be required to take on other duties and responsibilities for the effective and efficient performance of the role. The organisation operates within a changing environment, and you will be required to be flexible and adapt to these changes and to develop your role as a result going forward.

Person Specification

Candidates must clearly demonstrate in their application and at interview how they meet the criteria outlined below.

Eligibility Criteria

• 5 GCSEs (Grade A–C) or equivalent, including English and Maths, and a relevant Level 3 qualification in a finance discipline (or equivalent) or above.
• Or 5 GCSEs (Grade A–C) or equivalent, including English and Maths, and a minimum of 2 years’ experience in a financial environment using established financial computer systems.
• Applications will also be considered from candidates with relevant formal qualifications considered to be of an equivalent or higher standard to those stated above.

Skills and Experience

• Proficiency in the use of IT systems, including Microsoft Office packages (e.g. Excel, Word), with the ability to gather, analyse and present data accurately.
• A sound knowledge of financial policies and procedures and their application in a work environment.
• Effective organisational skills with the ability to prioritise workloads, work on own initiative, and meet deadlines in a busy environment.
• Ability to work as part of a team, contributing effectively and supporting colleagues to achieve shared objectives.
• Strong communication and interpersonal skills, with the ability to provide clear and accurate information to a range of stakeholders.
• A flexible and adaptable approach to work, with the ability to work on own initiative and a focus on service delivery and performance.
• Experience of using IT Financial packages.
• Experience of working in dual jurisdictions.