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- Tasks: Manage procurement processes, negotiate contracts, and build supplier relationships.
- Company: Join Waterstones, a beloved bookshop dedicated to providing exceptional customer experiences.
- Benefits: Enjoy flexible working with 3 days in the office and 2 days at home, plus great employee discounts.
- Why this job: Make a real impact in a dynamic team while indulging your passion for books.
- Qualifications: Experience in procurement or supply chain management is essential; strong analytical and communication skills required.
- Other info: This is a new role offering a chance to shape procurement strategies at Waterstones.
The predicted salary is between 36000 - 60000 £ per year.
Permanent position based in Solihull or London (3 days in office / 2 days at home). We are looking for a Procurement Manager to join our friendly and dynamic team here at Waterstones in either our Piccadilly, London or Solihull office. This is a new role where you will be responsible for ensuring Waterstones acquires necessary goods and services efficiently, cost-effectively, and with high quality, while managing supplier relationships and mitigating risks.
This is a diverse role where you will be able to strategise and negotiate with suppliers and vendors, and ensure purchases of products, equipment, and services across the company align with the company's strategic objectives. This role will also require you to embed a strong, compliant and effective procurement to pay process across the company and roll out a PO process.
What you will be doing:
- Conduct research to source the best products and suppliers in terms of best value, delivery schedules, and quality.
- Run tenders, evaluate bids, and make recommendations based on commercial and technical factors.
- Negotiate and agree contracts, monitoring the quality of service provided.
- Develop and maintain excellent relationships with teams who procure services or goods across the business.
- Help them understand how you can assist them in their role and the importance of good procurement governance.
- Build and maintain good relationships with new and existing suppliers.
- Liaise between suppliers, manufacturers and relevant internal teams.
- Forecast levels of demand for services and products.
- Develop and implement a procurement to pay strategy ensuring strong compliance.
- Work with other relevant stakeholders to roll out a PO process across the company.
- Develop strategies to ensure cost savings and supplier performance targets are met or exceeded.
- Ensure the security and sustainability of sources of essential products and services.
- Forecast price trends and their impact on future activities.
- Analyse data and produce reports and statistics on spending and saving.
- Undertake value for money reviews of existing contracts and arrangements.
- Ensure suppliers are aware of business objectives.
- Keep up to date with trends and innovations, regulation, and new technology that can impact the business.
What we need from you:
- Experience in procurement, purchasing, or supply chain management, ideally within retail.
- Proven track record of managing procurement activities, including strategic sourcing, contract negotiations, and supplier relationship management.
- Experience with or comfortable working in a stand-alone procurement role.
- Experience in running tenders, evaluating bids, and making recommendations.
- Ability to manage multiple projects simultaneously, ensuring timely and cost-effective delivery.
- Experience in monitoring and managing the quality of service provided by suppliers.
- Experience in developing and implementing procurement compliance.
- Ability to forecast levels of demand for services and products.
- Experience in undertaking value for money reviews of existing contracts.
- Ability to analyse data and produce reports and statistics on spending and saving.
- Experience and proven ability in developing strong internal relationships.
- Strong knowledge of Microsoft Office Suite (Excel, Word, PowerPoint).
- Knowledge of procurement regulations and compliance requirements.
Person Profile:
- Excellent attention to detail in contract management, supplier evaluations, and analysis.
- Excellent verbal and written communication skills for interacting with suppliers, internal teams, and stakeholders.
- Strong analytical skills to assess market trends, supplier performance, and procurement data.
- Confident in making decisions and leading on all procurement activities, working as a stand-alone procurement expert to the business.
- Highly organised.
- Approachable and ability to build excellent relationships both internally and externally.
Why work for Waterstones:
At Waterstones, everything we do is about our customers, and we work hard to provide them with the best possible shopping experience, one that will make them want to visit time and time again. We strive to consistently deliver fantastic customer service, whether recommending a book or a gift, keeping our shops beautifully stocked, helping out in our lovely Café W’s, or keeping the wheels turning efficiently behind the scenes. Working with us, you will get to use your expertise and enthusiasm to bring to our customers the irreplaceable pleasures of a good bookshop (including a virtual one). In return, you will be working in a role that can make a real difference to Waterstones, work in a friendly and dynamic team and get to benefit from our excellent discount in shops and waterstones.com.
If you have the relevant essential experience and you are interested, we would love to hear from you.
Procurement Manager (Indirects) employer: Waterstones
Contact Detail:
Waterstones Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Procurement Manager (Indirects)
✨Tip Number 1
Familiarise yourself with the latest trends in procurement and supply chain management, especially within the retail sector. This knowledge will not only help you during interviews but also demonstrate your commitment to staying updated in a rapidly evolving field.
✨Tip Number 2
Network with professionals in the procurement industry, particularly those who have experience in retail. Attend relevant events or join online forums to connect with others, as personal recommendations can often lead to job opportunities.
✨Tip Number 3
Prepare to discuss specific examples of your past procurement successes, such as cost savings achieved or successful supplier negotiations. Being able to articulate these experiences clearly will set you apart from other candidates.
✨Tip Number 4
Research Waterstones' current suppliers and procurement strategies. Understanding their business model and how procurement fits into their overall strategy will allow you to tailor your approach and show that you're genuinely interested in contributing to their success.
We think you need these skills to ace Procurement Manager (Indirects)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in procurement, purchasing, or supply chain management. Emphasise your track record in managing procurement activities and supplier relationships, as these are key for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of Waterstones' needs. Discuss how your skills in strategic sourcing, contract negotiations, and compliance can contribute to their objectives. Be specific about your achievements in previous roles.
Highlight Relevant Skills: In your application, clearly outline your analytical skills, attention to detail, and ability to manage multiple projects. Mention your proficiency with Microsoft Office Suite, especially Excel, as this is important for data analysis and reporting.
Showcase Relationship Management: Demonstrate your ability to build strong internal and external relationships. Provide examples of how you've successfully liaised with suppliers and internal teams to achieve procurement goals, as this will resonate well with the hiring team.
How to prepare for a job interview at Waterstones
✨Research the Company
Before your interview, take some time to learn about Waterstones, its values, and its procurement processes. Understanding their mission and how procurement fits into their overall strategy will help you tailor your responses and demonstrate your genuine interest in the role.
✨Prepare for Scenario Questions
Expect to be asked about specific scenarios related to procurement challenges. Prepare examples from your past experience where you've successfully negotiated contracts, managed supplier relationships, or implemented cost-saving strategies. Use the STAR method (Situation, Task, Action, Result) to structure your answers.
✨Showcase Your Analytical Skills
As a Procurement Manager, you'll need strong analytical skills. Be ready to discuss how you've used data to inform procurement decisions, forecast demand, or conduct value for money reviews. Bring examples of reports or analyses you've created to illustrate your capabilities.
✨Demonstrate Relationship-Building Abilities
Building and maintaining relationships is key in this role. Be prepared to talk about how you've developed strong internal and external relationships in previous positions. Highlight your communication skills and your approach to collaboration with teams and suppliers.
