At a Glance
- Tasks: Coordinate office operations, manage meeting rooms, and support events for a vibrant workplace.
- Company: Join THE·TEAM, a global leader in sports, music, and entertainment.
- Benefits: Flexible part-time hours, dynamic work environment, and opportunities to grow your skills.
- Other info: Perfect for students looking to gain experience in a fast-paced, exciting industry.
- Why this job: Be the heartbeat of our office and make a real impact on our team’s success.
- Qualifications: Strong organisational skills, attention to detail, and a friendly, service-oriented attitude.
The predicted salary is between 12 - 15 € per hour.
THE·TEAM operates at the epicenter of sports, music and entertainment, serving talent, brands and properties on a global scale. The Office Operations Coordinator plays a key role in delivering a professional, welcoming, and well-organised office environment. This position is responsible for meeting room coordination, office hospitality, event support, and reception coverage, ensuring a seamless experience for clients, visitors, and internal stakeholders. This is a part-time role (20 hours per week). Working hours will be Monday-Thursday, 10:00am – 4:00pm, with some flexibility required to support event days.
WHAT YOU WILL BE DOING
- Meeting Room & Office Coordination
- Manage and maintain meeting room calendars and bookings
- Prepare meeting rooms to a high standard, ensuring they are clean, tidy, and fully equipped
- Coordinate catering and refreshments for meetings
- Monitor meetings to ensure schedules are adhered to and rooms are reset promptly
- Identify and prioritise high-profile meetings involving senior staff or external clients
- Hospitality & Workplace Services
- Ensure kitchens and communal areas are consistently stocked and well-maintained
- Oversee dishwashers to ensure efficient circulation of kitchen items
- Distribute fruit and manage weekly grocery deliveries across multiple floors
- Maintain cleanliness and organisation across kitchens and shared spaces
- Act as a visible and approachable point of contact for general office queries
- Events Coordination
- Take full end-to-end ownership of multiple event bookings, both within the office and on the rooftop space
- Support event setup, including catering arrangements and room configuration
- Assist with on-the-day event delivery and troubleshooting
- Provide ad hoc support to the social committee
- Office Operations & Administration
- Coordinate office supplies and liaise with the Office Manager to maintain stock levels
- Manage ad hoc deliveries, including catering and supplies distribution
- Ensure compliance with health, safety, and cleanliness standards
- Maintain an organised and welcoming reception area
- Provide reception cover when required, including greeting visitors and managing check-ins
THE SKILLS AND EXPERIENCE YOU NEED
- Excellent organisational and time management skills
- Strong attention to detail and proactive approach
- Outstanding interpersonal and communication skills
- Ability to multitask and prioritise in a fast-paced environment
- Professional, approachable, and service-oriented mindset
- Flexible and willing to support ad hoc front-of-house duties
This role requires a hands-on approach to hospitality and workplace coordination. Physical tasks such as lifting deliveries and moving supplies may be required. Flexibility is essential to support events and changing business needs.
Office Operations Coordinator (Part Time) employer: Wasserman
At THE·TEAM, we pride ourselves on fostering a dynamic and inclusive work culture that thrives on creativity and collaboration. As an Office Operations Coordinator, you'll enjoy a part-time role that offers flexibility, allowing you to balance your professional and personal life while contributing to a vibrant environment at the heart of the sports, music, and entertainment industries. With opportunities for growth and development in a globally recognised company, you'll be part of a team that values your contributions and supports your career aspirations.
StudySmarter Expert Advice🤫
We think this is how you could land Office Operations Coordinator (Part Time)
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Be proactive! Don’t just wait for job postings to appear. Research companies you admire, like THE·TEAM, and reach out directly. Express your interest and ask about any upcoming opportunities – it shows initiative!
✨Tip Number 3
Prepare for interviews by practising common questions and scenarios related to office operations. Think about how you’d handle meeting room coordination or event support, and be ready to share your ideas and experiences.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re genuinely interested in being part of our team at THE·TEAM. Don’t miss out on that chance!
We think you need these skills to ace Office Operations Coordinator (Part Time)
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight how your skills match the Office Operations Coordinator role. We want to see how you can bring your unique flair to our team!
Show Off Your Organisational Skills:Since this role is all about keeping things organised, give us examples of how you've managed schedules or coordinated events in the past. We love a good story that showcases your attention to detail!
Be Personable:This position involves a lot of interaction with clients and colleagues, so let your personality shine through! Use a friendly tone in your application to show us you're approachable and service-oriented.
Apply Through Our Website:We encourage you to submit your application directly through our website. It’s the best way for us to receive your details and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Wasserman
✨Know the Company Inside Out
Before your interview, take some time to research THE·TEAM. Understand their role in sports, music, and entertainment, and be ready to discuss how you can contribute to their mission. This shows genuine interest and helps you connect your skills to their needs.
✨Showcase Your Organisational Skills
As an Office Operations Coordinator, organisation is key. Prepare examples from your past experiences where you successfully managed schedules, coordinated events, or maintained a tidy workspace. Be specific about the tools you used and the outcomes achieved.
✨Demonstrate Your Interpersonal Skills
This role requires outstanding communication and a service-oriented mindset. During the interview, highlight instances where you effectively interacted with clients or colleagues. Use anecdotes that showcase your ability to handle queries and create a welcoming environment.
✨Be Ready for Flexibility Questions
Since the job involves supporting events and adapting to changing needs, prepare to discuss how you've handled unexpected situations in the past. Share examples that illustrate your flexibility and willingness to go the extra mile when required.
