Medical Secretary III (Hybrid) - Gastroenterology/Biliary in London

Location: SAINT LOUIS, MO 63110

Scheduled Hours: 40

Position Summary: This position is with the Biliary section of Division of Gastroenterology (Department of Medicine) and primarily consists of administrative support services for Biliary providers including patient calls, maintaining physician’s schedule/support and serving as Biliary float, assisting others within the administrative role and providing float coverage. The Biliary section consists of multidisciplinary teams that provide exceptional patient care to these populations. This position performs advanced secretarial duties, such as typing medical dictation, which requires substantial use of medical terminology. This position requires mandatory in-person training and some mandatory in-person meetings. Must be able to come into the office to pick up supplies as needed.

Primary Duties & Responsibilities:

• Transcribes medical documents such as physician’s letters, correspondence, nurse’s notes and manuscripts; if order entry in the electronic medical record is part of the job function, completes requisitions/orders per WashU guidelines.
• Maintains physician’s daily appointment schedule and calendar, schedules meetings, arranges conference calls, reserves catering services, makes travel arrangements and completes travel expense reports.
• Schedules appointments and procedures for patients.
• Prepares patient charts, including delivering workups.
• Greets visitors, answers telephone, takes messages and screens patient inquiries, providing information according to departmental procedures and policies.
• Serves as liaison between patients, physicians and staff, providing routine information to patient inquiries.
• Assists administrative/clinical staff during peak times, vacations/illnesses.
• Assists with retrieval and delivery of reports, films, etc.
• Other duties as assigned.

Working Conditions: Normal office environment. Patient care setting.

Physical Effort: Typically sitting at desk or table.

Equipment: Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications:

• Education: High school diploma or equivalent high school certification or combination of education and/or experience.
• Certifications / Professional Licenses: No specific certification/professional license is required for this position.
• Work Experience: Medical Office Setting (3 Years)
• Skills: Not Applicable
• Driver’s License: A driver’s license is not required for this position.

Preferred Qualifications:

• Education: Associate degree
• Certifications / Professional Licenses: No additional certification/professional licenses unless stated elsewhere in the job posting.
• Work Experience: No additional work experience unless stated elsewhere in the job posting.
• Skills: Communication, Decision Making, Medical Terminology, Microsoft Office, Software Packages, Working Independently

Grade: G07-H

Salary Range: $19.29 - $29.91 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one’s qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions: For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation: If you are unable to use our online application system and would like an accommodation, please email or call the dedicated accommodation inquiry number at and leave a voicemail with the nature of your request. All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening: All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement:

• Personal: Up to 22 days of vacation, 10 recognized holidays, and sick time. Competitive health insurance packages with priority appointments and lower copays/coinsurance. Take advantage of our free Metro transit U-Pass for eligible employees. WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness: Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• Family: We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered. WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit:

EEO Statement: Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.