Executive Assistant to the Director of Transport & Economy in Leek Wootton

We have an exciting opportunity for an Executive Assistant (EA) to support the Director of Transport & Economy. As EA to the Director, you'll be working in a fast-paced environment, anticipating the Director's needs and exercising initiative in this crucial role to ensure the smooth operation of the Director's working day. You will also play a pivotal role in supporting the wider service area and senior leaders within the Communities Directorate to achieve business excellence through comprehensive and high-quality support.

The role will involve building effective relationships with internal colleagues and Councillors and a range of external stakeholders, to provide proactive and efficient support to the Director. You will act as the first point of contact for requests and enquiries into the Director's office, and respond on their behalf exercising sound judgement, professionalism, tact and diplomacy.

Responsibilities:

• Email management, including taking independent and proactive action, where appropriate.
• Diary management, including coordination of meetings and events, venue bookings, preparing agendas, forward planning, taking minutes and tracking actions.
• Coordination of correspondence and enquiries, and acting as the gatekeeper for ad-hoc requests and queries.
• Production of high quality documents, reports, correspondence and briefing notes.
• Processing financial accounting tasks including forecasting and invoicing.
• Provision of proactive support to members of the Director's Senior Leadership Team.

Hybrid working is part of our ethos. We are flexible in the way we work; however, this role will require a regular presence at our office base in Warwick.

A proven track record of effective secretarial and/or administrative experience is required, along with practical and procedural knowledge of office administration (NVQ Level 3 in Administration or equivalent qualification). Proficiency in using IT systems including Microsoft 365, Word, Excel and PowerPoint, and the ability to use a keyboard with a high level of precision and speed are essential.

Effective communication skills, both written and verbal, and the ability to interact with individuals at all levels, alongside an aptitude to build and maintain effective working relationships are necessary. Flexibility and an adaptable approach, with the ability to work independently and as part of a team, are important.

A high level of attention to detail and proactivity, and a can-do approach to solving problems, alongside the ability and resilience to work under pressure in a fast-paced and changing environment are required. Experience of working with senior officers is also beneficial.

The Fluency Duty is outlined in the Code of Practice on the English language requirements for public sector workers. The Fluency Duty for this role is Required. You must be able to speak and provide advice in accurate spoken English to the public.

Working for Warwickshire: Warwickshire County Council is a place where everyone feels valued, included, safe, supported, and welcome. Our people are at the heart of this vision; could you be one of them? At Warwickshire County Council we are committed to ensuring Warwickshire's economy is vibrant and supported by the right jobs, training, skills and infrastructure. Our people vision for Warwickshire County Council is a great place to work where diverse and talented people are enabled to be their best.

Benefits: Your future matters to us. We provide a generous pension scheme which includes an employer contribution rate of typically around 19 percent per month, to help support your financial security during retirement. The scheme also offers a valuable package of benefits for members and their dependants. The benefits we offer include agile working, a generous annual leave entitlement, bank holidays and an additional day at Christmas, and access to Vivup benefits and discounts platform.