At a Glance
- Tasks: Support the Director by managing emails, diaries, and coordinating meetings in a fast-paced environment.
- Company: Join a dynamic team within the Communities Directorate focused on infrastructure and planning.
- Benefits: Enjoy a generous pension scheme, annual leave, and flexible working arrangements.
- Other info: Hybrid work model with opportunities for professional growth and development.
- Why this job: Be the key support for senior leaders and make a real impact in local government.
- Qualifications: Experience in administration, proficiency in Microsoft 365, and strong communication skills required.
The predicted salary is between 30000 - 40000 £ per year.
We have an exciting opportunity for an Executive Assistant (EA) to support the Director of Infrastructure, Planning & Environment. The EA will work in a fast‑paced environment, anticipating the Director's needs and exercising initiative to ensure the smooth operation of the Director's working day and to support the wider service area and senior leaders within the Communities Directorate.
Responsibilities
- Email and diary management, coordinating meetings and events, preparing agendas, forward‑planning, taking minutes, and tracking action items.
- Act as the gatekeeper for the Director – the first point of contact for requests and enquiries, coordinating and directing correspondence, and responding on the Director’s behalf where appropriate.
- Produce high‑quality documents, presentations, correspondence and briefing notes.
- Process financial accounting tasks including forecasting and invoicing.
- Provide proactive support to members of the Director’s Senior Leadership Team.
- Build and maintain effective relationships with internal colleagues, Councillors and external stakeholders.
- Work a hybrid schedule – flexibility is valued, but regular presence at the Warwick office is required.
Qualifications
- Proven secretarial and/or administrative experience.
- Practical and procedural knowledge of office administration (NVQ Level 3 in Administration or an equivalent qualification).
- Proficiency in Microsoft 365, Word, Excel and PowerPoint, with high‑speed and accurate keyboard skills.
- Effective written and verbal communication skills and the ability to interact with individuals at all levels.
- A flexible, adaptable approach, able to work independently and as part of a team.
- High attention to detail, proactivity and a can‑do approach to problem solving under pressure in a fast‑paced, changing environment.
- Experience working with senior officers.
- Access to personal transport is desirable.
Benefits
- Employer‑contributed pension scheme (typically around 19 % per month).
- Generous annual leave entitlement, bank holidays, and an additional day at Christmas.
- Agile working arrangements and part of the pay and reward package for employees in local government.
- Access to Vivup benefits and discounts platform.
Executive Assistant to the Director of Infrastructure, Planning & Environment employer: Warwickshire County Council
As an Executive Assistant to the Director of Infrastructure, Planning & Environment, you will thrive in a dynamic and supportive work culture that values flexibility and initiative. With generous annual leave, a robust pension scheme, and access to exclusive employee benefits, this role offers not just a job, but a pathway for professional growth within the local government sector. Join us in Warwick, where your contributions will directly impact the community while enjoying a balanced work-life environment.
Contact Details:
Warwickshire County Council Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant to the Director of Infrastructure, Planning & Environment
✨Dive into Local Government Events
Get yourself to local government events and public sector job fairs. These are great for meeting recruiters and understanding what different organisations, like Warwickshire County Council, are looking for. Plus, it shows your genuine interest in the sector!
✨Join Relevant Networks
Look for communities focused on public sector careers. Whether it’s local networking groups or online forums, connecting with professionals in the field can provide insider knowledge and opportunities that you won’t find on typical job boards.
✨Utilise Your University’s Resources
If you’re freshly graduated or still studying, make the most of your university's careers service. They often have exclusive partnerships with companies like Warwickshire County Council and can help you get your foot in the door for these full-time public sector roles.
✨Stay Updated with Government Initiatives
Keep your finger on the pulse regarding new government projects and policies. Understanding current initiatives can give you a leg up in interviews, showing that you are informed and genuinely interested in making a difference in the public sector.
We think you need these skills to ace Executive Assistant to the Director of Infrastructure, Planning & Environment
Some tips for your application 🫡
Highlight Relevant Experience:In the public sector, having experience in community engagement, policy analysis, or project management stands out. Make sure to showcase any previous roles or volunteer work that reflects your understanding of public service values and how they've shaped your career path.
Showcase Your Knowledge of the Sector:When you’re applying for a government role, it’s crucial to demonstrate your understanding of the current political landscape and public policies. Consider including articles you've written or relevant projects that underline your capability to engage with these concepts effectively.
Tailor Your CV to Reflect Core Competencies:Government positions often require a clear demonstration of competencies such as communication, teamwork, and problem-solving. Try to structure your CV to highlight these skills, using specific examples of how you’ve applied them in past experiences, ideally with quantifiable outcomes where possible.
Craft a Compelling Cover Letter:Your cover letter is your chance to tell your story and convey your passion for public service. Discuss why you want to work for Warwickshire County Council and how your values align with their mission. Be genuine and let your enthusiasm shine through—this can really set you apart from other candidates.
How to prepare for a job interview at Warwickshire County Council
✨Get to Know Public Sector Values
Before your interview with Warwickshire County Council, dig deep into their mission and values, especially how they align with public service and community impact. Understand the key policies or initiatives they are involved in – you’ll want to show that you genuinely care about serving the community.
✨Brush Up on Regulatory Knowledge
Brush up on the regulations, laws, and compliance standards relevant to the role you’re applying for. Since this is the government and public sector, they might throw technical questions related to policy frameworks or project management best practices that you'll need to navigate day-to-day.
✨Highlight Teamwork and Collaboration
The government sector thrives on collaboration. Be ready to discuss how you've successfully worked in diverse teams or involved stakeholders in your projects. Show us how you bring people together to get a common goal achieved – that's what public service is all about!
✨Prepare Real-Life Examples
Craft a few STAR (Situation, Task, Action, Result) stories that demonstrate your experience in similar roles. Whether it’s a project that made a difference in the community or a challenging situation you managed, be ready to express how your skills and experiences make you a valuable asset for Warwickshire County Council.
