At a Glance
- Tasks: Manage and organise documents to ensure data accuracy and security.
- Company: Join Wärtsilä, a leader in marine technology and sustainability.
- Benefits: Enjoy hybrid working, competitive salary, and opportunities for growth.
- Other info: Diverse and inclusive workplace with a focus on innovation and teamwork.
- Why this job: Be part of a team transforming the maritime industry towards a cleaner future.
- Qualifications: Experience in document control and knowledge of electronic management tools required.
The predicted salary is between 30000 - 40000 £ per year.
Wärtsilä is a world leader in marine technology and leading the industry's transformation towards a decarbonised and sustainable future. With the world’s widest portfolio and service network, we – Wärtsilians - deliver efficient, safe and sustainable integrated products and solutions to enhance the business of our customers.
The role, working within the Quality function, will support the wider business to ensure the efficient management, organization, and distribution of departmental and project-related documents and records to ensure the accuracy, integrity, and security of our company data and information.
What you will be doing:
- Maintaining the company BMS (Business Management System) including:
- Developing and improving the current BMS into a structured, consistent and intuitive business tool
- Maintenance and oversight of an appropriate document review process
- Creating and maintaining document templates
- Ensuring BMS documentation is maintained accurately with appropriate protective and export control markings, other appropriate identification and the correct referencing
- Management of robust records retention and archiving processes
- Coaching and training employees to optimise BMS effectiveness
- Supporting development and migration to electronic document management systems using SharePoint, SAP, Teamcenter etc
- Collaborating with internal functional and process leads to improve and develop document management solutions and approaches to meet internal, customer and regulatory requirements
- Reporting on BMS use and effectiveness
- Supporting the wider Quality function as part of a coordinated approach towards improving quality and advocating a continuous improvement culture.
What we expect from you:
- Experience of working in a similar role, ideally in a highly regulated industry
- Knowledge and experience of electronic document management tools
- Microsoft Office experience, including SharePoint
- Excellent communicator with strong analytical skills
- A strong team player with the ability and willingness to also work independently in a systematic and structured way.
- Ability to take responsibility for your work and take the initiative to secure the completion of your tasks
- Logical sound judgement and maintains the highest ethical standards
- Motivated and positive attitude to identify practical solutions
- Diplomatic in approach to dealing with users across varied functions
The job is offered subject to successfully obtaining Security Clearance. Any applicants must have (and be able to evidence) the right to work in the UK.
At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities.
Document Controller employer: Wärtsilä
Wärtsilä is an exceptional employer, offering a dynamic work culture that prioritises innovation and sustainability in the marine technology sector. Based in Havant, the company provides flexible hybrid working arrangements, fostering a supportive environment for professional growth and collaboration. Employees benefit from opportunities to enhance their skills through training and development, while contributing to a meaningful mission of transforming the maritime industry towards a cleaner future.
