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- Tasks: Manage communications and administrative tasks to ensure smooth operations across the Estate.
- Company: Join the Warter Priory Estate, a beautiful 12,000-acre rural business.
- Benefits: Full-time role with opportunities for growth and development in a supportive environment.
- Why this job: Be part of a dynamic team and make a real impact in a varied role.
- Qualifications: Strong customer service skills and proficiency in Microsoft Office required.
- Other info: Ideal for those interested in rural business and looking for a busy, engaging role.
The predicted salary is between 30000 - 42000 £ per year.
Warter Priory Estate are seeking a motivated, proactive and organised individual with good customer service and administrative skills, who will be responsible for communication both internally and externally across the Estate departments to assist with the smooth day to day running of the Estate. Within the role, the candidate will oversee and take a lead on a wide range of general administrative duties. The successful candidate must have a good telephone manner, be competent with Microsoft Office, be able to prioritise work and work on their own initiative as well as being part of a team, and be able to communicate internally and externally in a positive and professional manner.
The role and responsibilities:
- Handling telephone enquiries, recording messages accurately and dealing with emails.
- Typing of letters, emails and reports.
- Email and diary management for Heads of Departments.
- Interaction with all departments to remain up to date with activity across the Estate.
- Opening and distribution of incoming post; delivering outgoing post to local post office.
- Providing HR support to the departments; to include organising inductions, staff training, assisting with recruitment and monitoring annual leave.
- Managing the Estate vehicles MOT and servicing. Quote sourcing and product ordering for the departments.
- Liaising with utility providers in respect of tenancy handovers.
- Organising fire safety and health and safety checks.
- Dealing with incoming invoices for processing.
- Greeting visitors, managing meeting rooms, arranging refreshments and catering.
- Attending meetings when required and taking accurate minutes.
- Providing office cover for other tasks, including payroll and payment processing.
- Any other duties as and when required.
The skills we are looking for in you:
- Professional telephone manner and excellent customer service skills.
- Good general knowledge of Microsoft Office, specifically Word, Excel, PowerPoint, Outlook, SharePoint, Planner, OneDrive and Dropbox. Advanced Excel skills would be an advantage.
- Experience of Gatekeeper and Connecteam would be advantageous but not essential. Training will be provided if necessary.
- Organised with a proactive and problem-solving approach to tasks.
- Good standard of written English language.
- Good level of numeracy, accuracy, and attention to detail.
- Ability to work as an individual, manage time and prioritise work.
- Ability to remain calm under pressure.
- Ability to grasp new technologies.
- Interpersonal skills - ability to communicate with people at all levels and members of the wider Estate team.
- Possess a generally positive outlook and enjoy working within a close team.
- Honesty and a high level of integrity.
- Systematic and cheerful approach with a can do attitude.
- Awareness of confidentiality essential.
- Well presented.
Estate Office Administrator - Full Time in York employer: Warter Priory Estate
Contact Detail:
Warter Priory Estate Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Estate Office Administrator - Full Time in York
✨Tip Number 1
Get to know the company! Research Warter Priory Estate and its departments. Understanding their values and operations will help you tailor your conversations and show genuine interest during interviews.
✨Tip Number 2
Practice your telephone skills! Since a professional phone manner is key for this role, consider doing mock calls with friends or family. This will help you feel more confident when handling enquiries.
✨Tip Number 3
Network like a pro! Connect with current or former employees on LinkedIn. They can provide insights about the work culture and may even give you tips on how to stand out in your application.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the team at Warter Priory Estate.
We think you need these skills to ace Estate Office Administrator - Full Time in York
Some tips for your application 🫡
Show Off Your Skills: Make sure to highlight your customer service and administrative skills in your application. We want to see how you can bring your proactive and organised approach to the Estate!
Be Professional: Since you'll be handling communication both internally and externally, it's crucial to maintain a professional tone in your written application. Show us that you can communicate effectively and positively!
Tailor Your Application: Take a moment to tailor your application to the specific role. Mention your familiarity with Microsoft Office and any relevant experience you have that aligns with the responsibilities listed in the job description.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and get to know you better!
How to prepare for a job interview at Warter Priory Estate
✨Know Your Stuff
Before the interview, make sure you research Warter Priory Estate and its operations. Familiarise yourself with their departments and any recent news or projects. This will not only show your interest but also help you answer questions more effectively.
✨Show Off Your Skills
Be ready to discuss your experience with Microsoft Office and any relevant software. Prepare examples of how you've used these tools in previous roles, especially in managing communications or administrative tasks. Highlighting your advanced Excel skills can really set you apart!
✨Practice Your Telephone Manner
Since a professional telephone manner is crucial for this role, practice answering common phone queries. You could even role-play with a friend to get comfortable. Remember, clarity and politeness are key when communicating over the phone.
✨Demonstrate Team Spirit
Warter Priory Estate values teamwork, so be prepared to share examples of how you've successfully collaborated with others in past roles. Emphasise your proactive approach and how you contribute positively to a team environment.
