At a Glance
- Tasks: Manage communications and administrative tasks to ensure smooth operations across the Estate.
- Company: Join the vibrant Warter Priory Estate, set in beautiful Yorkshire Wolds.
- Benefits: Full-time role with a dynamic work environment and opportunities for growth.
- Other info: Ideal for those interested in rural business and diverse administrative duties.
- Why this job: Be part of a team that values organisation and proactive problem-solving.
- Qualifications: Strong customer service skills and proficiency in Microsoft Office required.
The predicted salary is between 30000 - 42000 £ per year.
Warter Priory Estate are seeking a motivated, proactive and organised individual with good customer service and administrative skills, who will be responsible for communication both internally and externally across the Estate departments to assist with the smooth day to day running of the Estate. Within the role, the candidate will oversee and take a lead on a wide range of general administrative duties. The successful candidate must have a good telephone manner, be competent with Microsoft Office, be able to prioritise work and work on their own initiative as well as being part of a team, and be able to communicate internally and externally in a positive and professional manner.
The role and responsibilities:
- Handling telephone enquiries, recording messages accurately and dealing with emails.
- Typing of letters, emails and reports.
- Email and diary management for Heads of Departments.
- Interaction with all departments to remain up to date with activity across the Estate.
- Opening and distribution of incoming post; delivering outgoing post to local post office.
- Providing HR support to the departments; to include organising inductions, staff training, assisting with recruitment and monitoring annual leave.
- Managing the Estate vehicles MOT and servicing.
- Quote sourcing and product ordering for the departments.
- Liaising with utility providers in respect of tenancy handovers.
- Organising fire safety and health and safety checks.
- Dealing with incoming invoices for processing.
- Greeting visitors, managing meeting rooms, arranging refreshments and catering.
- Attending meetings when required and taking accurate minutes.
- Providing office cover for other tasks, including payroll and payment processing.
- Any other duties as and when required.
The skills we are looking for in you:
- Professional telephone manner and excellent customer service skills.
- Good general knowledge of Microsoft Office, specifically Word, Excel, PowerPoint, Outlook, SharePoint, Planner, OneDrive and Dropbox. Advanced Excel skills would be an advantage.
- Experience of Gatekeeper and Connecteam would be advantageous but not essential. Training will be provided if necessary.
- Organised with a proactive and problem-solving approach to tasks.
- Good standard of written English language.
- Good level of numeracy, accuracy, and attention to detail.
- Ability to work as an individual, manage time and prioritise work.
- Ability to remain calm under pressure.
- Ability to grasp new technologies.
- Interpersonal skills ability to communicate with people at all levels and members of the wider Estate team.
- Possess a generally positive outlook and enjoy working within a close team.
- Honesty and a high level of integrity.
- Systematic and cheerful approach with a can do attitude.
- Awareness of confidentiality essential.
- Well presented.
Estate Office Administrator - Full Time employer: Warter Priory Estate
Warter Priory Estate is an exceptional employer that values proactive individuals who thrive in a dynamic environment. With a strong emphasis on teamwork and professional development, employees benefit from a supportive work culture that encourages growth and learning. Located in the picturesque Yorkshire Wolds, the Estate offers a unique opportunity to engage with rural business operations while enjoying a fulfilling career in administration.
StudySmarter Expert Advice🤫
We think this is how you could land Estate Office Administrator - Full Time
✨Tip Number 1
Get to know the company before your interview! Research Warter Priory Estate, its values, and its operations. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your communication skills! Since the role involves a lot of interaction, make sure you can articulate your thoughts clearly. Try mock interviews with friends or family to boost your confidence.
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've managed multiple tasks or projects in the past. This will demonstrate your ability to prioritise and handle the busy nature of the role.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the position. Plus, it’s a great way to reiterate your interest in the role.
We think you need these skills to ace Estate Office Administrator - Full Time
Some tips for your application 🫡
Show Off Your Skills:Make sure to highlight your customer service and administrative skills in your application. We want to see how you can bring your proactive and organised approach to the Estate!
Be Professional:Since you'll be handling communication both internally and externally, it's crucial to maintain a professional tone in your written application. Show us that you can communicate effectively and positively!
Tailor Your Application:Take a moment to tailor your CV and cover letter to match the job description. Mention your experience with Microsoft Office and any relevant knowledge of rural business to stand out!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and get to know you better!
How to prepare for a job interview at Warter Priory Estate
✨Know Your Stuff
Before the interview, make sure you research Warter Priory Estate and its operations. Familiarise yourself with their departments and any recent news or projects. This will not only show your interest but also help you answer questions more effectively.
✨Show Off Your Skills
Be ready to discuss your administrative skills and experience with Microsoft Office. Prepare examples of how you've used these tools in previous roles, especially in managing emails, diaries, and reports. Highlight any advanced Excel skills you have, as they could set you apart.
✨Practice Your Communication
Since the role requires excellent customer service and a professional telephone manner, practice answering common interview questions out loud. You might even want to do a mock interview with a friend to get comfortable with articulating your thoughts clearly.
✨Demonstrate Your Team Spirit
Warter Priory Estate values teamwork, so be prepared to share examples of how you've successfully collaborated with others in past roles. Emphasise your proactive approach and how you can contribute positively to the team dynamic.
