HR Administrator

Location: York (but occasional visits to other offices)

Ready to make a real impact in a fast-paced, people-first environment? We’re on the lookout for an organised, proactive, and detail-obsessed HR Administrator to join our growing team. If you thrive on variety, love keeping things running smoothly, and want to develop your HR career in a supportive and forward-thinking organisation, this could be your perfect next step.

The Role:

As our HR Administrator, you’ll be the engine behind our day-to-day HR operations — the go-to contact for employees and managers, ensuring every process is delivered with accuracy, consistency, and a friendly, professional touch.

• Deliver essential administrative and operational HR support across a wide range of functions, ensuring everything aligns with internal procedures and employment legislation.
• Support employee relations activity — from organising formal meetings to preparing documentation, taking accurate minutes, and maintaining detailed case records covering disciplinary, grievance, and performance processes. You’ll help keep us on track with procedural timelines while handling sensitive information with the strictest confidentiality.
• Own our HR record-keeping by maintaining accurate data, updating HR systems, and ensuring full compliance with data protection and retention requirements. You’ll process contract changes, leavers, and respond to internal HR queries with efficiency and clarity.
• Get involved in wider HR activities including coordinating training, updating policies, supporting health & safety record-keeping, and producing routine HR reports. Everything you do will help keep our HR service running smoothly and professionally.

About You

You’ll shine in this role if you:

• Have strong organisational skills and an eye for detail
• Communicate clearly and confidentially
• Enjoy working in a environment where no two days are the same
• Bring a proactive mindset and a genuine interest in HR processes
• Are comfortable juggling multiple priorities with accuracy and calm

Why Join Us?

• A supportive team that values your ideas and development
• Opportunities to grow your HR knowledge and experience
• A positive, inclusive culture where people truly matter
• The opportunity to work closely with the Head of HR and the L&D team

What do you need?

• Ideally you have been woring in an HR Administrator capcaity for the last 2 years
• Have worked or are working in the legal or professional services sector
• 3 GCSE’s with Maths and English essential, at Grade 4 and above (or equaivalent)
• An understanding of HR procedure both practical and administrative
• Great time management skills to be able to manage the variety of different tasks required
• Ability to build up trust and a good rapport within the workplace

Ready to be a key part of our HR journey? Apply now and help us shape an exceptional employee experience.

At Ware & Kay we are committed to attracting talented individuals and pride ourselves on providing a supportive and inclusive environment. Our staff are given the best opportunities to take ownership of their career and their professional development.

Over the last 200 years, we have established ourselves as a leading Yorkshire law firm, we are trusted by our community and our reputation precedes us.

Our Visions and Values are paramount to our clients and our staff. So, if you are committed, approachable and embody integrity in everything you do then we want to hear from you!

Ware & Kay is an Equal Opportunities employer. We want to give every candidate the chance to perform their best throughout the application and recruitment process and then ultimately in their role. If you require any adjustments, please do not hesitate to let us know.