Administration Assistant in Newcastle upon Tyne

A great opportunity has arisen for an Administration Assistant to join our Commercial department in Newcastle on a part-time basis. We're looking for an experienced administrator to support fee earners across the department in delivering an exceptional service to our clients. You would be required to provide support over 2.5 days (Wednesday 12:15 - 5pm and Thursday & Friday 9:00am - 5pm).

Responsibilities

• Opening and closing client files and maintaining accurate information relating to clients and their matters.
• Liaising with clients to obtain instructions and ensuring all anti-money laundering documentation is completed in compliance with SRA requirements.
• Undertaking conflict checks under the guidance of a fee earner.
• Preparing expense claims on behalf of fee earners.
• Using precedents to prepare and draft documents as directed and supervised by fee earners.
• Providing fast and accurate typed material including formatting and house-styling documents as required.
• Completing general ad hoc administrative duties, including photocopying and scanning as and when required by the team.
• Maintaining efficient filing and administration systems that allow for prompt retrieval of information and material.

Qualifications

• Excellent organisational skills and attention to detail.
• Proficiency in MS Office and good all‑round IT skills.
• The ability to prioritise, work to tight deadlines, and manage your time effectively.
• Excellent communication, interpersonal, and customer‑service skills.
• The ability to adapt your style, be proactive, and effectively solve problems.
• Previous legal administration experience would be advantageous but not essential.

About us

We’re proud to be an independent, full‑service law firm providing exceptional legal expertise to businesses, the built environment, healthcare, the public and third sectors, and private individuals. With several office locations around the UK we’re one of the UK’s Top 100 law firms.

What we can offer you

We’re committed to being a firm focused on support, development, wellbeing and inclusion and we’re always striving to improve. Our commitment has been recognised by our Gold Investors in People award and by our Hive HR Employee Voice certification. We reward our people with a whole range of benefits, some core and some flexible, designed to shape a reward package that’s right for you – now and in the future. Our core benefits include:

• An enhanced pension scheme with employer matched contributions of up to 6 %.
• 25 days annual leave + bank holidays (increasing to 28 days with length of service). There is also the option to purchase up to 5 additional days.
• Life assurance cover of 4 times basic salary, with the option to purchase additional cover.
• A range of health and wellbeing benefits.
• We also have a flexible benefits programme where you can purchase a wide range of additional benefits.

Benefits

We offer a competitive salary, discretionary bonuses, and a range of benefits to suit your lifestyle. With flexibility and work‑life balance in mind, we offer flexible working options where roles allow such as hybrid working, part‑time working and job‑sharing. We want you to feel your best every day and, as well as providing a supportive and inclusive environment, we provide a range of health and wellbeing benefits to help you achieve this. We have an active social calendar with plenty of opportunities to get together with your team, wider departments, and cross‑office.