At a Glance
- Tasks: Support our Commercial department with administrative tasks and client interactions.
- Company: Join a top 100 independent law firm with a supportive culture.
- Benefits: Flexible working, competitive salary, and generous annual leave.
- Other info: Enjoy an active social calendar and excellent career development opportunities.
- Why this job: Gain valuable experience in a dynamic legal environment while making a real impact.
- Qualifications: Strong organisational skills and proficiency in MS Office required.
The predicted salary is between 30000 - 40000 £ per year.
A great opportunity has arisen for an Administration Assistant to join our Commercial department in Newcastle on a part-time basis. We're looking for an experienced administrator to support fee earners across the department in delivering an exceptional service to our clients. You would be required to provide support over 2.5 days (Wednesday 12:15 - 5pm and Thursday & Friday 9:00am - 5pm).
Responsibilities
- Opening and closing client files and maintaining accurate information relating to clients and their matters.
- Liaising with clients to obtain instructions and ensuring all anti-money laundering documentation is completed in compliance with SRA requirements.
- Undertaking conflict checks under the guidance of a fee earner.
- Preparing expense claims on behalf of fee earners.
- Using precedents to prepare and draft documents as directed and supervised by fee earners.
- Providing fast and accurate typed material including formatting and house-styling documents as required.
- Completing general ad hoc administrative duties, including photocopying and scanning as and when required by the team.
- Maintaining efficient filing and administration systems that allow for prompt retrieval of information and material.
Qualifications
- Excellent organisational skills and attention to detail.
- Proficiency in MS Office and good all‑round IT skills.
- The ability to prioritise, work to tight deadlines, and manage your time effectively.
- Excellent communication, interpersonal, and customer‑service skills.
- The ability to adapt your style, be proactive, and effectively solve problems.
- Previous legal administration experience would be advantageous but not essential.
About us
We’re proud to be an independent, full‑service law firm providing exceptional legal expertise to businesses, the built environment, healthcare, the public and third sectors, and private individuals. With several office locations around the UK we’re one of the UK’s Top 100 law firms.
What we can offer you
We’re committed to being a firm focused on support, development, wellbeing and inclusion and we’re always striving to improve. Our commitment has been recognised by our Gold Investors in People award and by our Hive HR Employee Voice certification. We reward our people with a whole range of benefits, some core and some flexible, designed to shape a reward package that’s right for you – now and in the future. Our core benefits include:
- An enhanced pension scheme with employer matched contributions of up to 6 %.
- 25 days annual leave + bank holidays (increasing to 28 days with length of service). There is also the option to purchase up to 5 additional days.
- Life assurance cover of 4 times basic salary, with the option to purchase additional cover.
- A range of health and wellbeing benefits.
- We also have a flexible benefits programme where you can purchase a wide range of additional benefits.
Benefits
We offer a competitive salary, discretionary bonuses, and a range of benefits to suit your lifestyle. With flexibility and work‑life balance in mind, we offer flexible working options where roles allow such as hybrid working, part‑time working and job‑sharing. We want you to feel your best every day and, as well as providing a supportive and inclusive environment, we provide a range of health and wellbeing benefits to help you achieve this. We have an active social calendar with plenty of opportunities to get together with your team, wider departments, and cross‑office.
Administration Assistant employer: Ward Hadaway
Join our independent, full-service law firm in Newcastle as an Administration Assistant and experience a supportive work culture that prioritises employee wellbeing and development. With flexible working options, generous annual leave, and a commitment to inclusion, we offer a rewarding environment where you can thrive professionally while enjoying a balanced lifestyle. Our Gold Investors in People award reflects our dedication to fostering growth and providing exceptional benefits tailored to your needs.
StudySmarter Expert Advice🤫
We think this is how you could land Administration Assistant
✨Get Involved in Local HR Events
Check out local HR networking events or workshops in your area. These are great opportunities to meet industry professionals, learn about the latest trends in human resources, and potentially get leads on part-time roles like the one at Ward Hadaway.
✨Join HR Communities Online
Platforms like SHRM Connect or HR-specific LinkedIn groups are gold mines for job leads and industry discussions. Engaging in conversations can put your name out there and might just catch the eye of someone from Ward Hadaway looking for a part-time star!
✨Utilise University Career Services
If you're studying or have recently graduated, don’t forget about your university's career services. They often have contacts in the HR world that can help you score a part-time gig, plus you can access exclusive job boards!
✨Direct Applications Through Our Website
When you find the part-time role you're excited about, apply directly through our website. This not only shows your enthusiasm but also helps us streamline the hiring process. Make your application stand out with a tailored approach!
We think you need these skills to ace Administration Assistant
Some tips for your application 🫡
Showcase Your People Skills:In human resources, it’s all about connecting with people. Make sure your CV highlights any relevant experience in recruitment, employee relations, or conflict resolution. If you’ve got any certifications in HR or related fields, don’t forget to flaunt them!
Tailor Your Cover Letter to Shine Bright:When applying for a part-time HR role at Ward Hadaway, your cover letter should reflect your motivation and enthusiasm for the position. Discuss your passion for people management and how you can contribute to their team, even on a part-time basis.
Demonstrate Flexibility and Availability:Since it's a part-time role, be clear in your application about your availability. HR often requires a balance of flexibility and commitment, so outline any existing commitments and how you plan to manage your time effectively.
Include Real-Life Examples:When describing your experience, use specific examples that illustrate your competency in HR tasks. Whether it’s handling employee onboarding or managing records, these anecdotes can make your application stand out to Ward Hadaway.
How to prepare for a job interview at Ward Hadaway
✨Know Your HR Basics Inside Out
As we're diving into a part-time HR role, let’s brush up on key HR concepts like recruitment processes, employment law, and employee engagement strategies. Prepare to explain how you've handled various HR scenarios in the past or how you'd approach them in the future – this shows you can hit the ground running!
✨Get Creative with Your HR Portfolio
Bring along a portfolio showcasing your HR projects, like recruitment plans or engagement activities you've designed. This isn't just for show; it helps us illustrate our hands-on experience and creativity, making us stand out to Ward Hadaway. Plus, it’s a tangible way to discuss our achievements!
✨Brush Up on Behavioural Interview Techniques
Expect a mix of traditional and behavioural interview questions. Prepare STAR answers (Situation, Task, Action, Result) on how you've resolved conflicts or improved team dynamics. Since HR is all about people, our ability to communicate effectively will be under the spotlight.
✨Show Flexibility and Enthusiasm
In a part-time HR role, demonstrating a flexible approach to working hours and responsibilities can make us more appealing to Ward Hadaway. Expressing our eagerness to learn and contribute to the team will demonstrate that we're not just filling a position, but genuinely excited to be part of their journey!
