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- Tasks: Ensure smooth office operations and create an engaging workplace for a team of developers.
- Company: Join a dynamic tech company in Central London with a vibrant culture.
- Benefits: Enjoy a hybrid work model, competitive salary, and opportunities for professional growth.
- Other info: Fast-paced environment with exciting events and a focus on health and safety.
- Why this job: Be the heartbeat of the office, making a real difference in employees' daily experiences.
- Qualifications: Experience in office management and strong communication skills are essential.
The predicted salary is between 36000 - 60000 £ per year.
Our client is seeking a highly organized, proactive, and service-oriented Office Manager to support their UK office, which is home to approximately 40 software developers. This role is essential to ensuring smooth day-to-day office operations and delivering a safe, efficient, and engaging workplace experience. The Office Manager will work closely with internal teams, external vendors, and senior leadership, as well as with regional workplace services partners, to support space management, workplace experience, and compliance objectives.
Key Responsibilities
- Office & Facilities Operations: Oversee daily office operations to maintain a safe, well-maintained, and productive work environment for approximately 40 developers. Coordinate building repairs and maintenance with the property management company, ensuring timely resolution of issues. Manage and assign facilities requests and incidents via ServiceNow, tracking progress through to resolution. Act as the primary on-site point of contact for facilities-related matters and employee requests, delivering a high level of customer service.
- Vendor & Budget Management: Manage vendor relationships, including contract review, service performance monitoring, cost optimization, and relationship development. Track, forecast, and manage the UK office facilities budget, ensuring alignment with financial targets and cost-effective operations.
- Workplace Experience & Events: Coordinate and support in-office events such as team socials, holiday celebrations, and all-hands meetings. Provide logistical support for on-site meetings, including room setup, catering coordination, and post-event clean-up.
- Inventory & Supplies: Manage inventory and ordering of office supplies, food, and beverages, ensuring consistent availability and a positive employee experience. Monitor usage trends and proactively adjust ordering to avoid shortages or waste.
- Health, Safety & Security: Serve as the primary proxy for Environmental Health & Safety (EH&S) and Physical Security, supporting compliance activities, safety protocols, and incident response coordination. Collaborate with regional workplace services partners to ensure consistency in workplace standards and processes.
Service Location & Working Pattern: Hybrid role: 4-5 days per week on-site. Location: Central London office (Montacute Yards area).
Skills & Experience Required:
- Experience in office management, facilities management, or workplace operations.
- Proven experience managing vendors, contracts, and budgets.
- Strong customer-focused mindset with excellent attention to detail.
- Outstanding communication and stakeholder-management skills.
- Ability to manage multiple priorities in a fast-paced, technical office environment.
- Knowledge of EH&S and physical security principles is strongly preferred.
Office Manager employer: Walter
Contact Detail:
Walter Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Office Manager role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. Tailor your responses to show how your experience aligns with their needs, especially in managing office operations and vendor relationships. We want to see that you’re not just a fit on paper but also in spirit!
✨Tip Number 3
Showcase your organisational skills during the interview. Bring examples of how you've successfully managed office operations or coordinated events in the past. This is your chance to shine and demonstrate your proactive approach!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Manager role. Highlight your experience in office management and facilities operations, and don’t forget to showcase your customer service skills. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that relate to managing vendors and budgets, and show us your proactive approach to creating a positive workplace experience.
Showcase Your Communication Skills: As an Office Manager, communication is key! In your application, demonstrate your outstanding communication and stakeholder-management skills. We love seeing examples of how you've effectively collaborated with teams or resolved issues in the past.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and keep track of it. Plus, it shows us you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Walter
✨Know Your Office Management Basics
Brush up on your office management skills and be ready to discuss your experience with facilities operations. Think about specific examples where you’ve successfully managed vendor relationships or coordinated events, as these will show your practical knowledge.
✨Showcase Your Customer Service Skills
Since this role requires a strong customer-focused mindset, prepare to share instances where you've gone above and beyond for employees or clients. Highlight how you handled requests or resolved issues, demonstrating your proactive approach.
✨Be Ready for Scenario Questions
Expect questions that put you in hypothetical situations related to office operations or safety protocols. Practice responding to scenarios about managing multiple priorities or dealing with unexpected challenges, showcasing your problem-solving skills.
✨Research the Company Culture
Familiarise yourself with the company’s values and workplace culture. Be prepared to discuss how you can contribute to creating an engaging workplace experience, especially in a hybrid environment, as this will show your alignment with their goals.