Site Administrator & Document Controller Design & Document Control · Surrey

Who Is Walter Lilly?
Walter Lilly is a premier provider of high quality construction services for London and the South East’s finest landmark and heritage buildings, alongside state‑of‑the‑art science and higher education facilities. With over 100 years experience, we bring bold, complex projects to life. Our clients come to us for the best, expecting results that stand out on a global stage.

Boasting an impressive track record of unique projects, we work with industry‑leading architects, engineers, interior designers, and highly skilled tradespeople on a portfolio ranging from the UK’s most recognisable listed attractions to cutting‑edge contemporary structures.

This opportunity is perfect for an experienced Site Administrator and Document Controller seeking to join our dynamic and collaborative team on a full‑time basis, contributing to some of the most prestigious construction projects in the region.

Our Benefits

• Competitive salary
• 25 days\’ annual leave
• Private medical insurance
• Automatic enrolment to the company pension scheme (\’opt out\’ available)
• Travel expenses

Our Culture

At Walter Lilly, we work with each other and our clients in the spirit of collaboration. We recognise the expertise of those who have been with us for many years whilst investing in the next generation of rising industry stars, combining invaluable experience with fresh, innovative thinking.
We are an Equal Opportunities Employer committed to fostering a diverse, equitable and inclusive workplace where everyone feels valued, respected, and supported to reach their full potential. We strive to create a culture where employees can bring themselves to work in line with our core values of integrity, honesty, and fairness.

The Role

As a Site Administrator & Document Controller, you will manage document systems and quality processes, ensuring accurate information is distributed across projects efficiently and on time, whilst supporting the Site Managers in all project related administrative duties.
Following our document management procedures, you will undertake thorough document quality checks and register the receipt, upload and distribution of project documentation.
Working closely with design managers, you will assist with the development of workflows, including the approval, implementation and monitoring of these and other contract administration functions.
Additionally, your role will involve:

• Ensuring the correct security protocols and accessibility to the document management system
• Managing queries from subcontractors
• Providing training and guidance on the use of document control systems
• Overseeing the collation and quality assurance of operation and maintenance manuals across the project
• Coordinating meetings and resolving on‑site queries
• Maintaining safety documentation and conducting regular compliance checks
• Working closely with the site team, client and subcontractors to ensure the smooth running of the project

About You

To be considered for the role of Site Administrator and Document Controller you will need to demonstrate:

• A thorough and process‑driven approach
• A record of working with document and contract management software
• Excellent IT skills, including in‑depth knowledge of Autodesk Construction Cloud software
• Fantastic interpersonal and communication skills
• Good time management skills
• Experience working on BIM Level 2 projects (desirable)
• Knowledge of ISO‑19650
• A Construction Skills Certification Scheme (CSCS) card (we can help you obtain)

How to Apply

If your skill set matches the above, and the prospect of helping deliver some of the country’s finest projects appeals to you, please reach out via the button shown.

Your application will be processed by Walter Lilly and interviews will be conducted on a rolling basis as suitable candidates apply. We therefore encourage you to submit ASAP to avoid missing out.