At a Glance
- Tasks: Manage document systems and support Site Managers on prestigious construction projects.
- Company: Walter Lilly, a leading provider of high-quality construction services in London.
- Benefits: Competitive salary, 26 days' leave, private medical insurance, and pension scheme.
- Other info: Inclusive culture that values fresh ideas and supports career development.
- Why this job: Join a dynamic team and contribute to landmark projects while growing your career.
- Qualifications: Experience with document management software and excellent communication skills.
The predicted salary is between 30000 - 40000 £ per year.
Walter Lilly is a premier provider of high quality construction services for London and the South East’s finest landmark and heritage buildings, alongside state-of-the-art science and higher education facilities. With over 100 years experience, we bring bold, complex projects to life. Our clients come to us for the best, expecting results that stand out on a global stage.
This opportunity is perfect for an experienced Site Administrator and Document Controller seeking to join our dynamic and collaborative team on a full‑time basis, contributing to some of the most prestigious construction projects in the region.
Our Benefits
- Competitive salary
- 26 days' annual leave
- Private medical insurance
- Critical illness insurance
- Automatic enrolment to the company pension scheme (‘opt out’ available)
- Travel expenses for site based staff
Our Culture
At Walter Lilly, we work with each other and our clients in the spirit of collaboration. We recognise the expertise of those who have been with us for many years whilst investing in the next generation of rising industry stars, combining invaluable experience with fresh, innovative thinking. We are an Equal Opportunities Employer committed to fostering a diverse, equitable and inclusive workplace where everyone feels valued, respected, and supported to reach their full potential. We strive to create a culture where employees can bring themselves to work in line with our core values of integrity, honesty, and fairness.
The Role
As a Site Administrator & Document Controller, you will manage document systems and quality processes, ensuring accurate information is distributed across projects efficiently and on time, whilst supporting the Site Managers in all project related administrative duties. Following our document management procedures, you will undertake thorough document quality checks and register the receipt, upload and distribution of project documentation. Working closely with design managers, you will assist with the development of workflows, including the approval, implementation and monitoring of these and other contract administration functions.
Additionally, your role will involve:
- Ensuring the correct security protocols and accessibility to the document management system
- Managing queries from subcontractors
- Providing training and guidance on the use of document control systems
- Overseeing the collation and quality assurance of operation and maintenance manuals across the project
- Coordinating meetings and resolving on‑site queries
- Maintaining safety documentation and conducting regular compliance checks
- Working closely with the site team, client and subcontractors to ensure the smooth running of the project
About You
To be considered for the role of Site Administrator and Document Controller you will need to demonstrate:
- A thorough and process‑driven approach
- A record of working with document and contract management software
- Excellent IT skills, including in-depth knowledge of Autodesk Construction Cloud software
- Fantastic interpersonal and communication skills
- Good time management skills
- Experience working on BIM Level 2 projects (desirable)
- Knowledge of ISO‑19650
- A Construction Skills Certification Scheme (CSCS) card (we can help you obtain)
Site Administrator & Document Controller in Addlestone employer: Walter Lilly
Walter Lilly is an exceptional employer, offering a collaborative and inclusive work culture that values both seasoned professionals and emerging talent. With competitive salaries, comprehensive benefits including private medical insurance and generous annual leave, employees are supported in their personal and professional growth while contributing to prestigious construction projects across London and the South East. Join us to be part of a team that champions integrity, innovation, and excellence in the construction industry.
StudySmarter Expert Advice🤫
We think this is how you could land Site Administrator & Document Controller in Addlestone
✨Tip Number 1
Network like a pro! Reach out to your connections in the construction industry, especially those who might know someone at Walter Lilly. A friendly chat can open doors that a CV just can't.
✨Tip Number 2
Prepare for the interview by researching Walter Lilly's recent projects. Show us you’re genuinely interested in our work and how you can contribute to our dynamic team.
✨Tip Number 3
Practice your responses to common interview questions, but keep it natural. We want to see your personality shine through, so don’t be afraid to let us know what makes you tick!
✨Tip Number 4
Apply directly through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows us you’re keen on joining our team.
We think you need these skills to ace Site Administrator & Document Controller in Addlestone
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Site Administrator & Document Controller role. Highlight your experience with document management systems and any relevant software skills, especially if you've worked with Autodesk Construction Cloud before.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about working at Walter Lilly and how your skills align with their values of collaboration and integrity. Keep it concise but impactful!
Showcase Your Process-Driven Approach:Since this role requires a thorough and process-driven approach, be sure to mention specific examples from your past work where you successfully managed documents or improved processes. This will show us you’re the right fit!
Apply Through Our Website:We encourage you to apply through our website for the best chance of getting noticed. It’s super easy, and you’ll be able to upload all your documents in one go. Plus, we love seeing applications come directly from our site!
How to prepare for a job interview at Walter Lilly
✨Know Your Documents
Familiarise yourself with document management systems and processes relevant to the role. Be prepared to discuss your experience with software like Autodesk Construction Cloud, as well as any specific projects where you’ve implemented these systems.
✨Showcase Your Communication Skills
Since this role involves liaising with various stakeholders, practice articulating your thoughts clearly. Think of examples where you've successfully managed queries from subcontractors or coordinated meetings, highlighting your interpersonal skills.
✨Demonstrate Your Process-Driven Approach
Walter Lilly values a thorough and process-driven mindset. Prepare to explain how you ensure quality checks and compliance in your previous roles. Use specific examples to illustrate your attention to detail and organisational skills.
✨Research the Company Culture
Understand Walter Lilly's commitment to collaboration and inclusivity. Be ready to discuss how your values align with theirs and how you can contribute to their dynamic team. This shows that you’re not just looking for a job, but a place where you can grow and thrive.
