At a Glance
- Tasks: Manage document systems and support Site Managers on prestigious construction projects.
- Company: Walter Lilly, a leading construction service provider in London.
- Benefits: Competitive salary, 26 days leave, private medical insurance, and pension scheme.
- Other info: Inclusive culture that values fresh ideas and supports career development.
- Why this job: Join a dynamic team and contribute to landmark projects while growing your career.
- Qualifications: Experience with document management software and excellent communication skills.
The predicted salary is between 30000 - 40000 £ per year.
Who Is Walter Lilly? Walter Lilly is a premier provider of high quality construction services for London and the South East’s finest landmark and heritage buildings, alongside state-of-the-art science and higher education facilities. With over 100 years experience, we bring bold, complex projects to life. Our clients come to us for the best, expecting results that stand out on a global stage. Boasting an impressive track record of unique projects, we work with industry-leading architects, engineers, interior designers, and highly skilled tradespeople on a portfolio ranging from the UK’s most recognisable listed attractions to cutting‑edge contemporary structures.
This opportunity is perfect for an experienced Site Administrator and Document Controller seeking to join our dynamic and collaborative team on a full‑time basis, contributing to some of the most prestigious construction projects in the region.
Our Benefits
- Competitive salary
- 26 days' annual leave
- Private medical insurance
- Critical illness insurance
- Automatic enrolment to the company pension scheme (‘opt out’ available)
- Travel expenses for site based staff
Our Culture
At Walter Lilly, we work with each other and our clients in the spirit of collaboration. We recognise the expertise of those who have been with us for many years whilst investing in the next generation of rising industry stars, combining invaluable experience with fresh, innovative thinking. We are an Equal Opportunities Employer committed to fostering a diverse, equitable and inclusive workplace where everyone feels valued, respected, and supported to reach their full potential. We strive to create a culture where employees can bring themselves to work in line with our core values of integrity, honesty, and fairness.
The Role
As a Site Administrator & Document Controller, you will manage document systems and quality processes, ensuring accurate information is distributed across projects efficiently and on time, whilst supporting the Site Managers in all project related administrative duties. Following our document management procedures, you will undertake thorough document quality checks and register the receipt, upload and distribution of project documentation. Working closely with design managers, you will assist with the development of workflows, including the approval, implementation and monitoring of these and other contract administration functions.
Additionally, your role will involve:
- Ensuring the correct security protocols and accessibility to the document management system
- Managing queries from subcontractors
- Providing training and guidance on the use of document control systems
- Overseeing the collation and quality assurance of operation and maintenance manuals across the project
- Coordinating meetings and resolving on‑site queries
- Maintaining safety documentation and conducting regular compliance checks
- Working closely with the site team, client and subcontractors to ensure the smooth running of the project
About You
To be considered for the role of Site Administrator and Document Controller you will need to demonstrate:
- A thorough and process‑driven approach
- A record of working with document and contract management software
- Excellent IT skills, including in-depth knowledge of Autodesk Construction Cloud software
- Fantastic interpersonal and communication skills
- Good time management skills
- Experience working on BIM Level 2 projects (desirable)
- Knowledge of ISO‑19650
- A Construction Skills Certification Scheme (CSCS) card (we can help you obtain)
Site Admin & Document Controller - BIM & ISO-19650 in Addlestone employer: Walter Lilly
Walter Lilly is an exceptional employer, offering a collaborative and inclusive work culture that values both seasoned professionals and emerging talent. With competitive salaries, comprehensive benefits including private medical insurance and generous annual leave, employees are supported in their personal and professional growth while contributing to prestigious construction projects across London and the South East. Join us to be part of a team that champions integrity, innovation, and excellence in the construction industry.
StudySmarter Expert Advice🤫
We think this is how you could land Site Admin & Document Controller - BIM & ISO-19650 in Addlestone
✨Tip Number 1
Network like a pro! Reach out to industry contacts, attend events, and connect with people on LinkedIn. We all know that sometimes it’s not just what you know, but who you know that can help you land that dream job.
✨Tip Number 2
Prepare for interviews by researching Walter Lilly and understanding their projects. We want to see your enthusiasm for the role and how you can contribute to their impressive portfolio. Tailor your answers to show you’re the perfect fit!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. We recommend focusing on your experience with document management and BIM Level 2 projects to really shine.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can go a long way in showing your appreciation and keeping you top of mind. And remember, apply through our website for the best chance at landing that role!
We think you need these skills to ace Site Admin & Document Controller - BIM & ISO-19650 in Addlestone
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Site Admin & Document Controller role. Highlight your experience with document management systems and any relevant software skills, especially Autodesk Construction Cloud. We want to see how your background aligns with what we do at Walter Lilly!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re excited about the role and how your skills can contribute to our projects. Be sure to mention your understanding of BIM Level 2 and ISO-19650, as these are key for us.
Show Off Your Communication Skills:Since this role involves a lot of collaboration, make sure to showcase your fantastic interpersonal skills in your application. Whether it's through examples in your CV or your cover letter, let us know how you effectively communicate with teams and clients.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, it shows you’re keen to join our team at Walter Lilly!
How to prepare for a job interview at Walter Lilly
✨Know Your Stuff
Make sure you’re familiar with BIM Level 2 and ISO-19650. Brush up on the specifics of document management systems and Autodesk Construction Cloud software. Being able to discuss these topics confidently will show that you’re serious about the role.
✨Showcase Your Experience
Prepare examples from your past work where you’ve successfully managed documents or supported site teams. Highlight any challenges you faced and how you overcame them. This will demonstrate your process-driven approach and problem-solving skills.
✨Practice Your Communication Skills
Since this role involves a lot of interaction with subcontractors and site teams, practice articulating your thoughts clearly. You might even want to do a mock interview with a friend to get comfortable discussing your experience and answering questions.
✨Ask Insightful Questions
Prepare some thoughtful questions about Walter Lilly’s projects and culture. This shows your genuine interest in the company and helps you assess if it’s the right fit for you. Plus, it’s a great way to engage with your interviewers!
