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For Companies At a Glance
- Tasks: Organise and coordinate office duties while supporting the leadership team.
- Company: Dynamic London-based company focused on collaboration and efficiency.
- Benefits: Professional development, private medical, pension, and direct deposit.
- Why this job: Be the backbone of our office, ensuring smooth operations and a positive culture.
- Qualifications: Experience in office administration, strong communication, and organisational skills.
- Other info: Join a vibrant team with opportunities for growth and improvement.
The predicted salary is between 28800 - 43200 £ per year.
Overview
We are seeking a reliable and proactive Office Manager & Administrative Assistant to organize and coordinate administrative duties and office procedures. This role is based at our London office and is key to maintaining a pleasant, well-organized work environment, ensuring smooth day-to-day operations, and supporting our team’s efficiency and communication.
You will work closely alongside the leadership team, providing operational support across a variety of areas. We are looking for someone who is a proactive thinker—able to anticipate needs, take initiative, and contribute ideas that improve processes and efficiency.
Responsibilities
Administrative Support & Coordination
- Work closely with leadership to provide operational support on a variety of projects and priorities
- Manage agendas, travel arrangements, and appointments for upper management
- Handle phone calls, emails, letters, packages, and other correspondence
- Assist colleagues as needed and perform receptionist duties when required
- Support the onboarding process for new hires
Office Management & Maintenance
- Oversee the opening and closing of the office (e.g., blinds, music, tidiness)
- Manage office upkeep, keeping spaces organized and clean
- Maintain and track office supply stock (general supplies, restroom necessities, kitchen goods, and cleaning items), placing orders as necessary
- Own conference room scheduling and shipping/receiving procedures
- Liaise with facility management vendors, including cleaning, catering, and security services
Workplace Culture
- Promote a collaborative and welcoming office environment
- Assist in fostering positive communication and team cohesion
Ultimately, you will ensure the office runs smoothly, procedures are followed, and operations continue to improve—helping our team and leadership perform at their best.
Qualifications
- Reliable transportation
- Proven experience as an Office Administrator, Office Assistant, or similar role
- Outstanding communication and interpersonal abilities
- Excellent organizational, time management, and multitasking skills in a fast-paced environment
- Strong attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Demonstrated leadership abilities and a proactive approach to tasks
- Proficiency with Microsoft Office or Google Workspace (Gmail, Google Drive, Google Docs, Google Sheets, Google Slides)
- High school diploma required; BSc/BA in Office Administration or a related field preferred
Benefits
- Professional Development
- Private medical
- Pension
- Direct Deposit
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Office Manager & Administrative Assistant employer: WALT Labs
Contact Detail:
WALT Labs Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager & Administrative Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Office Manager & Administrative Assistant role. You never know who might have the inside scoop on a job opening!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and think about how you can contribute to a collaborative and welcoming office environment. This will help you stand out as someone who truly gets what they’re about.
✨Tip Number 3
Practice your communication skills! As an Office Manager, you'll need to juggle various tasks and communicate effectively with the team. Try mock interviews with friends or family to get comfortable talking about your experience and how it relates to the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us. So go ahead, hit that apply button!
We think you need these skills to ace Office Manager & Administrative Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Office Manager & Administrative Assistant role. Highlight your organisational skills, attention to detail, and any relevant experience in office management or administrative support.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your proactive thinking and how you can contribute to improving processes at StudySmarter. Be sure to mention specific examples of how you've supported teams in the past.
Show Off Your Communication Skills: Since this role involves a lot of communication, make sure your written application is clear and concise. Use proper grammar and structure to demonstrate your excellent written communication skills right from the start!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates about the hiring process!
How to prepare for a job interview at WALT Labs
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of an Office Manager & Administrative Assistant. Familiarise yourself with the key tasks mentioned in the job description, like managing agendas and supporting onboarding processes. This will help you demonstrate how your skills align perfectly with what they’re looking for.
✨Showcase Your Proactive Nature
Since the role requires a proactive thinker, come prepared with examples of how you've anticipated needs or improved processes in previous positions. Think of specific situations where your initiative made a difference, and be ready to share these stories during the interview.
✨Demonstrate Your Organisational Skills
As an Office Manager, being organised is crucial. Bring along a portfolio that showcases your organisational abilities—this could include a sample agenda you’ve created or a project plan. Discuss how you manage multiple tasks and prioritise effectively, especially in fast-paced environments.
✨Prepare Questions That Matter
Interviews are a two-way street, so prepare thoughtful questions about the company culture and team dynamics. Ask about how they promote collaboration and communication within the office. This shows you’re not just interested in the role, but also in contributing positively to their workplace environment.
