Senior Office Administrator / Office Secretary in Glasgow

Senior Office Administrator / Office Secretary

Position Summary

We are seeking an experienced and highly organised Senior Office Administrator to provide comprehensive administrative and secretarial support to our Glasgow office and senior leadership team.

This is a pivotal role focused on office management, governance support, document control, and coordination of company-wide administrative processes.

The successful candidate will be proactive, detail‑focused, and confident working at a senior level, ensuring smooth day‑to‑day operations, consistent standards across documentation, and effective internal communication.

Key Responsibilities

Office & Administrative Support:

• Manage daily office operations including supplies, bookings, and general admin tasks.
• Coordinate internal resources such as business cards, branded materials, and the company shop.
• Organize meetings, events, and travel arrangements.
• Maintain, format, and control company templates, records, and key documents.
• Ensure consistency and quality across internal documentation and communications.
• Maintain and update compliance portals (e.g., Safe Contractor, Constructionline, CBRE).
• Support document uploads and submissions.

Contracts & Event Co‑Ordination:

• Register and manage contracts, warranties, and signatures.
• Support planning and logistics for WW Direct and Hydro events.

QHSE Support:

• Manage QHSE Integrated Management System (IMS).
• Chair quarterly QHSE meetings and office inspections.
• Ensure compliance with internal safety policies.
• Support external audits and contractor compliance.

Marketing & Pre‑Qualification Support:

• Assist with pre‑qualification questionnaires, submissions, and presentations.
• Upload responses and documents to relevant portals.

Qualifications & Attributes

• Proven experience in office administration or support roles.
• Excellent organisational and communication skills.
• Proficiency in Microsoft Office and SharePoint.
• A proactive, detail‑oriented approach and a collaborative mindset.
• Familiarity with QHSE standards is helpful but not essential.

Seniority Level

Mid‑Senior level

Employment type

Full‑time

Job function

Administrative

Industries

Construction

Location: Glasgow, Scotland, United Kingdom

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