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- Tasks: Manage daily office operations and support senior leadership with administrative tasks.
- Company: Join a dynamic team in a thriving Glasgow office.
- Benefits: Competitive salary, supportive work environment, and opportunities for professional growth.
- Why this job: Be the backbone of our operations and make a real difference in our office culture.
- Qualifications: Experience in office administration and strong organisational skills required.
- Other info: Collaborative atmosphere with a focus on compliance and quality standards.
The predicted salary is between 36000 - 60000 £ per year.
We are seeking an experienced and highly organised Senior Office Administrator to provide comprehensive administrative and secretarial support to our Glasgow office and senior leadership team. This is a pivotal role focused on office management, governance support, document control, and coordination of company-wide administrative processes.
The successful candidate will be proactive, detail-focused, and confident working at a senior level, ensuring smooth day-to-day operations, consistent standards across documentation, and effective internal communication.
Key Responsibilities- Manage daily office operations including supplies, bookings, and general admin tasks.
- Coordinate internal resources such as business cards, branded materials, and the company shop.
- Organize meetings, events, and travel arrangements.
- Maintain, format, and control company templates, records, and key documents.
- Ensure consistency and quality across internal documentation and communications.
- Maintain and update compliance portals (e.g., Safe Contractor, Constructionline, CBRE).
- Support document uploads and submissions.
- Register and manage contracts, warranties, and signatures.
- Support planning and logistics for WW Direct and Hydro events.
- Manage QHSE Integrated Management System (IMS).
- Chair quarterly QHSE meetings and office inspections.
- Ensure compliance with internal safety policies.
- Support external audits and contractor compliance.
- Assist with pre-qualification questionnaires, submissions, and presentations.
- Upload responses and documents to relevant portals.
- Proven experience in office administration or support roles.
- Excellent organizational and communication skills.
- Proficiency in Microsoft Office and SharePoint.
- A proactive, detail-oriented approach and a collaborative mindset.
- Familiarity with QHSE standards is helpful but not essential.
Senior Office Administrator in Glasgow employer: Wallace Whittle
Contact Detail:
Wallace Whittle Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Office Administrator in Glasgow
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that Senior Office Administrator role.
✨Tip Number 2
Prepare for the interview by researching the company and its culture. We want you to show how your skills align with their needs. Think about examples from your past experiences that highlight your organisational and communication skills.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. We suggest focusing on common questions related to office management and administrative support to boost your confidence before the real deal.
✨Tip Number 4
Don’t forget to follow up after your interview! A simple thank-you email can go a long way. We recommend reiterating your enthusiasm for the role and how you can contribute to the team’s success.
We think you need these skills to ace Senior Office Administrator in Glasgow
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Senior Office Administrator role. Highlight your relevant experience in office management and administrative support, and don’t forget to showcase your organisational skills!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Mention specific experiences that align with the job description and show us your proactive approach.
Showcase Your Skills: We want to see your skills in action! Be sure to mention your proficiency in Microsoft Office and SharePoint, as well as any experience you have with document control and compliance portals.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at Wallace Whittle
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Senior Office Administrator. Familiarise yourself with office management, document control, and compliance processes. This will help you answer questions confidently and demonstrate your suitability for the role.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational abilities. Think about times when you successfully managed multiple tasks or coordinated events. Being able to articulate these experiences will show the interviewer that you can handle the demands of the position.
✨Brush Up on QHSE Knowledge
While familiarity with QHSE standards isn't essential, having a basic understanding can set you apart. Research common practices and be ready to discuss how you would support compliance and safety in the office. This shows initiative and a willingness to learn.
✨Practice Effective Communication
As a Senior Office Administrator, communication is key. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions to ask the interviewer about their internal communication processes, showing your interest in fostering effective collaboration.