Livingston Paralegal – Conveyancing & Private Client

Wallace Quinn opened in 1990 and has offices in Glasgow, Livingston and Bathgate, with clients all over the central belt of Scotland. We specialise in conveyancing (both residential and commercial), private client and equity release, but cover other areas of legal practice. We have a strong track record in new-build conveyancing, working alongside many of Scotland’s top builders. We may be a long-established firm, but we have a modern, contemporary attitude to our business. We’re embracing technology and innovative practices in our case management, client relations and business development. We believe approachable, clear and engaging client relations are key to our development and our continued success. We believe in giving our staff room to grow in their professional careers with training and support and are proud of our track record in retaining and developing our team!

We are looking for an ADMINISTRATIVE ASSISTANT to work full-time with us in our Livingston office. The ideal candidate will have experience in residential and commercial conveyancing.

Duties

• The successful candidate will possess excellent organisational, communication, and time management skills, and will be comfortable working as part of a team.
• Good IT skills, especially in Microsoft Office.
• The ability to learn law-practice management software.
• A confident, organised approach and good communication skills.
• At least two years’ experience in an administrative role.
• A can-do attitude and a willingness to work as a strong and committed team member.

This is a full-time (35 hour) position. In return for your hard work and dedication, we offer a competitive salary, comprehensive benefits package, and opportunities for career progression.

Job Summary

Administration Assistant responsible for a variety of administration tasks, including documentation preparation, record maintenance and general office support.

Key Responsibilities

• Prepare and assist with efficient and timely correspondence to clients, external parties and colleagues via email, letters and telephone. Ensure that records of correspondence are maintained appropriately.
• Assist with the preparation of legal documentation and the provision of support as required, ensuring that office procedures and protocols are maintained and being mindful of attention to detail.
• Ensure that all files are maintained in accordance with firm policies and data protection regulations.
• Provide support to open new files in a timely and accurate manner.
• Draft, proofread, and finalise legal documents, accurately and in a timely manner.
• Provide reception support as necessary, communicating effectively and acting as an ambassador for Wallace Quinn.
• Support colleagues in any administration task that may be required to assist excellent customer service and a strong business operation.
• Apply high levels of skill with Office 365 packages.

Compliance and Risk Management

• Ensure compliance with all relevant legal regulations and firm policies within the team.
• Ensure the application of best practices for legal and operational procedures as appropriate.

Skills and Competencies

• High ethical standards and professional integrity.
• Effective time management and organisational skills.
• Ability to multi-task and prioritise.
• Client-focused approach with a commitment to delivering outstanding service.

In return for your hard work and dedication, we offer a competitive salary, comprehensive benefits package, and opportunities for career progression. We have a strong track record of developing and retaining our staff, with several of our Directors having started as legal trainees.

If you are interested in applying for this position, please submit your CV and a cover letter.