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- Tasks: Support HR activities like recruitment, onboarding, and employee records management.
- Company: Join Walker's, a company dedicated to its people and community.
- Benefits: Enjoy a 25% employee discount, generous holidays, and healthcare benefits.
- Why this job: Kickstart your career in HR with a supportive team and flexible hours.
- Qualifications: Experience in HR admin, strong organisational skills, and proficiency in Microsoft Office.
- Other info: Regular travel between Aberlour and Elgin, with excellent growth opportunities.
The predicted salary is between 30000 - 40000 ÂŁ per year.
We're looking for an organised and proactive HR Coordinator to join our HR team. This is a key support role, providing effective coordination and administration across recruitment, induction, employee records, absence reporting and wider HR activity. Working closely with HR Advisors, Payroll, Occupational Health and Factory managers, you'll play an important part in ensuring the HR function delivers a reliable, accurate and professional service to the business.
Location: Aberlour (with regular travel between Aberlour and Elgin sites)
Hours: Fullâtime, 38 hours per week
Working Pattern: Monday to Friday, with flexibility on start and finish times, early finish on a Friday
Duties and Responsibilities
- Recruitment & Induction
- Support endâtoâend recruitment activity, including advertising roles, coordinating shortlisting and arranging interviews.
- Monitor the applicant tracking system daily and progress candidates through clearance processes.
- Manage preâemployment administration, including offers, contracts, right to work checks and onboarding documentation.
- Coordinate and deliver induction and onboarding activity.
- Prepare induction documentation and issue induction lists as required.
- Initiate and follow up 8 and 12 week trial period documentation with Factory managers.
- Employee Relation Support
- Support HR Advisors and the HR Business Partner with noteâtaking and preparation of outcome letters as required.
- Absence Reporting
- Download and prepare monthly longâterm sickness reports to support HR Advisors.
- Work with the HR team to ensure monthly shortâterm absence reports are produced and shared with managers.
- Training Support
- Provide administrative and coordination support for training activity as required.
- Maintain training records on the HR system and issue certificates where applicable.
- HR Administration & Systems
- Maintain accurate and upâtoâdate employee records on the HR system, including starters, leavers and internal changes.
- Prepare and issue weekly and monthly HR reports.
- Ensure regular and effective communication with Payroll.
- Assist with issuing employee safety footwear where required.
- Audit & Compliance
- Maintain an efficient and accessible HR filing system.
- Carry out internal HR audits to ensure master documentation is up to date, reporting findings and recommended actions.
- General Support
- Handle incoming HR calls and follow up on queries.
- Support transport list management and communication with relevant parties.
- Contribute to adâhoc tasks and HR projects as required.
What we're looking for
- Experience in an HR administration or coordination role (or similar).
- Strong organisational skills with excellent attention to detail.
- Confident using Microsoft Office (Excel, Word and PowerPoint) and HR systems.
- Clear and professional written and verbal communication skills.
- A proactive, reliable and teamâfocused approach.
- High levels of integrity and accuracy.
- Willingness to support across a wide range of HR activities.
- Full driving license for the regular travel between Aberlour and Elgin via pool car.
Why Join Us
Bake your career at Walker's and become a part of "Scotland at its Finest". We value our team and reward hard work and dedication with:
- 25% employee discount when purchasing our product from our own shops
- Pay National Living Wage to all ages (16+ years) which increases with training levels achieved
- Autoâenrolment into our pension scheme after 3 months
- Life Assurance
- Generous holiday allowance which increases with length of service
- Subsidised staff canteen services
- Healthcare and Wellâbeing benefits
- Overtime rates depending on hours worked
- Long Service Awards
- Family/Maternity/Paternity leave
About Us
Our people have always been at the heart of everything we do, and without them, we couldn't be 'Scotland at its finest'. Providing good, reliable employment to our local community has been at the core of Walker's values since the very beginning. We are committed to Equal Opportunities for all, proudly a Disability Confident and Young Person's Guarantee employer. We can't wait to have you as part of our team.
HR Coordinator employer: Walker's Shortbread
Contact Detail:
Walker's Shortbread Recruiting Team
StudySmarter Expert Advice đ¤Ť
We think this is how you could land HR Coordinator
â¨Tip Number 1
Get to know the company! Research Walker's values and culture. This will help you tailor your approach during interviews and show that you're genuinely interested in being part of the team.
â¨Tip Number 2
Network like a pro! Connect with current employees on LinkedIn or attend local HR events. Building relationships can give you insider info and might even lead to a referral.
â¨Tip Number 3
Prepare for the interview by practising common HR scenarios. Think about how you'd handle recruitment challenges or employee relations issues. This will boost your confidence and show your problem-solving skills.
â¨Tip Number 4
Don't forget to follow up after your interview! A quick thank-you email can leave a lasting impression and keep you fresh in their minds as they make their decision.
We think you need these skills to ace HR Coordinator
Some tips for your application đŤĄ
Tailor Your CV: Make sure your CV is tailored to the HR Coordinator role. Highlight your relevant experience in HR administration and coordination, and donât forget to showcase your organisational skills and attention to detail!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why youâre the perfect fit for our team. Mention specific experiences that relate to the duties listed in the job description, and show us your enthusiasm for the role.
Be Clear and Professional: When writing your application, keep your language clear and professional. We appreciate good communication skills, so make sure your written application reflects that. Proofread for any typos or errors before hitting send!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. Itâs the best way for us to receive your application and ensures you donât miss out on any important updates from our team!
How to prepare for a job interview at Walker's Shortbread
â¨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the HR Coordinator role. Familiarise yourself with the key responsibilities like recruitment, induction, and employee records management. This will help you answer questions confidently and show that you're genuinely interested in the position.
â¨Showcase Your Organisational Skills
As an HR Coordinator, strong organisational skills are a must. Prepare examples from your past experiences where you've successfully managed multiple tasks or projects. This could be anything from coordinating interviews to maintaining accurate employee records. Be ready to discuss how you prioritise tasks and stay organised.
â¨Brush Up on HR Systems
Since the role involves using HR systems and Microsoft Office, itâs a good idea to refresh your knowledge of these tools. If you have experience with specific HR software, mention it during the interview. Being able to demonstrate your technical skills will give you an edge over other candidates.
â¨Prepare Questions for Them
Interviews are a two-way street, so prepare thoughtful questions to ask your interviewers. Inquire about the team dynamics, the company culture, or how success is measured in the HR department. This shows that you're engaged and serious about finding the right fit for both you and the company.