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- Tasks: Support admin tasks for the Managing Director and ensure smooth office operations.
- Company: Join a community-focused company committed to reliable employment and equal opportunities.
- Benefits: Enjoy a 25% employee discount, generous holiday allowance, and healthcare benefits.
- Why this job: Be part of a team that values its people and offers career growth.
- Qualifications: Proficient in Microsoft Office, highly organised, and strong communication skills.
- Other info: Fast-paced environment with opportunities for training and development.
The predicted salary is between 24000 - 36000 £ per year.
About the Role
This role will support admin tasks for the Managing Director and PA to Managing Director.
Duties and Responsibilities
- Obtain quotes for production equipment
- Maintain log of production related expenditure
- Obtain quotes and coordinate with external contractors on site
- Monitor energy use / meter readings & invoices within factories & offices
- Record all insurance claims and settlements
- Ensure costings are current and correct
- Monitor and log all vehicle related issues
- Manage all residential properties and liaise with residents as required
- Liaise with shops and contractors regarding any repairs
- Manage service & maintenance of all security systems
- General administration duties as required, including managing travel arrangements
Skills / Experience
- Proficient in Microsoft Office Suite, particularly Excel, with experience creating spreadsheets, managing data, and producing accurate reports to support office operations
- Highly organized and detail‑oriented, ensuring smooth day‑to‑day administrative processes and accurate documentation
- Strong communication and interpersonal skills, fostering positive relationships with colleagues, clients, and external partners
- Skilled at managing multiple priorities, balancing administrative duties, scheduling, and task coordination in a fast‑paced office environment
38 hours per week, office based in Aberlour
Why Join Us:
- 25% employee discount when purchasing our product from our own shops
- Pay National Living Wage to all ages (16+ years) which increases with training levels achieved
- Auto‑enrolment into our pension scheme after 3 months
- Life Assurance
- Generous holiday allowance which increases with length of service
- Subsidised staff canteen services
- Healthcare and Well‑being benefits
- Overtime rates depending on hours worked
- Long Service Awards
- Family/Maternity/Paternity leave
About Us
Our people have always been at the heart of everything we do, and without them, we couldn't be Scotland at its finest. Providing good, reliable employment to our local community has been at the core of Walker's values since the very beginning. We are committed to Equal Opportunities for all, proudly a Disability Confident and Young Person's Guarantee employer. We can't wait to have you as part of our team.
Administration Assistant in Aberlour employer: Walker's Shortbread
Contact Detail:
Walker's Shortbread Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Assistant in Aberlour
✨Tip Number 1
Network like a pro! Reach out to friends, family, and former colleagues to let them know you're on the hunt for an Administration Assistant role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Get your LinkedIn game on point! Make sure your profile is up-to-date and reflects your skills in Microsoft Office, organisation, and communication. Connect with people in the industry and engage with relevant content to get noticed.
✨Tip Number 3
Prepare for interviews by practising common questions related to administration tasks. Think about how you can showcase your attention to detail and ability to manage multiple priorities. Confidence is key!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who are genuinely interested in joining our team.
We think you need these skills to ace Administration Assistant in Aberlour
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience with Microsoft Office, especially Excel. We want to see how you've managed data and created reports in previous roles, so don’t hold back on those details!
Show Off Your Organisation Skills: In your application, give us examples of how you've kept things running smoothly in a busy environment. We love candidates who can juggle multiple tasks while keeping everything organised, so share your best stories!
Communicate Clearly: Strong communication is key for this role. When writing your cover letter, make sure to showcase your interpersonal skills and how you've built positive relationships in past jobs. We want to know you can connect with colleagues and clients alike!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to keep track of your application and ensures you’re considered for the role. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at Walker's Shortbread
✨Know Your Admin Stuff
Make sure you brush up on your knowledge of administrative tasks, especially those mentioned in the job description. Be ready to discuss how you've handled similar responsibilities in the past, like managing quotes or coordinating with contractors.
✨Excel is Your Best Friend
Since proficiency in Microsoft Excel is key for this role, practice creating spreadsheets and managing data before the interview. You might even want to prepare a few examples of reports you've created to showcase your skills.
✨Show Off Your Organisational Skills
This role requires strong organisational abilities, so think of specific instances where you've successfully managed multiple priorities. Be prepared to share how you keep track of tasks and ensure everything runs smoothly in a busy environment.
✨Communicate Like a Pro
Strong communication skills are essential, so practice articulating your thoughts clearly. Think about how you've built positive relationships with colleagues and clients in the past, and be ready to share those experiences during the interview.