HR Coordinator in Elgin

About The Role

We're looking for an organised and proactive HR Coordinator to join our HR team on a fixed term basis.

This is a key role, providing effective support and coordination across recruitment, induction and wider HR activity.

Working closely with HR Coordinators, Payroll, Occupational Health and Factory managers, you'll play an important part in ensuring the HR function delivers a reliable, accurate and professional service to the business.

Working Pattern: Monday to Friday, with flexibility on start and finish times, early finish on a Friday

Duties and Responsibilities

• Recruitment & Induction
• Support end-to-end recruitment activity, including advertising roles, coordinating shortlisting and arranging interviews.
• Conducting Interviews
• Monitor the applicant tracking system daily and progress candidates through clearance processes.
• Manage pre-employment administration, including offers, contracts, right to work checks and onboarding documentation.
• Coordinate and deliver induction and onboarding activity.
• Prepare induction documentation and issue induction lists as required.
• Employee Relation Support
• Support HR Advisors and the HR Business Partners with note-taking and preparation of outcome letters as required.
• Absence Reporting
• Download and prepare monthly long-term sickness reports to support HR Advisors.
• Work with the HR team to ensure monthly short-term absence reports are produced and shared with managers.
• Training Support
• Provide administrative and coordination support for training activity as required.
• Maintain training records on the HR system and issue certificates where applicable.
• HR Administration & Systems
• Maintain accurate and up-to-date employee records on the HR system, including starters, leavers and internal changes.
• Prepare and issue weekly and monthly HR reports.
• Ensure regular and effective communication with Payroll.
• Assist with issuing employee safety footwear where required.
• Audit & Compliance
• Maintain an efficient and accessible HR filing system.
• Carry out internal HR audits to ensure master documentation is up to date, reporting findings and recommended actions.
• General Support
• Handle incoming HR calls and follow up on queries.
• Support transport list management and communication with relevant parties.
• Contribute to ad-hoc tasks and HR projects as required.
• What we’re looking for
• Experience in an HR administration or coordination role (or similar).
• Strong organisational skills with excellent attention to detail.
• Confident using Microsoft Office (Excel, Word and Power Point) and HR systems.
• Clear and professional written and verbal communication skills.
• A proactive, reliable and team-focused approach.
• High levels of integrity and accuracy.
• Willingness to support across a wide range of HR activities.
• Full driving license for the regular travel between Aberlour and Elgin via pool car.

Why Join Us

• Bake your career at Walker's and become a part of "Scotland at its Finest". We value our team and reward hard work and dedication with:
• 25% employee discount when purchasing our product from our own shops
• Pay National Living Wage to all ages (16+ years) which increases with training levels achieved
• Auto-enrolment into our pension scheme after 3 months
• Life Assurance
• Generous holiday allowance which increases with length of service
• Subsidised staff canteen services
• Healthcare and Well-being benefits
• Overtime rates depending on hours worked
• Long Service Awards
• Family/Maternity/Paternity leave

About Us

Our people have always been at the heart of everything we do, and without them, we couldn't be 'Scotland at its Finest'.

Providing good, reliable employment to our local community has been at the core of Walker's values since the very beginning.

We are committed to Equal Opportunities for all, proudly a Disability Confident and Young Person's Guarantee employer.

We can't wait to have you as part of our team.

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