At a Glance
- Tasks: Manage site office administration and support the project team on a major construction project.
- Company: Join a leading contractor known for delivering high-profile data centre projects.
- Benefits: Competitive salary, healthcare, pension scheme, and 25 days annual leave.
- Other info: Dynamic work environment with ongoing training and professional development.
- Why this job: Be part of an exciting project with long-term career growth opportunities.
- Qualifications: Organisational skills and experience in administrative roles preferred.
Walker & Sloan are working with an outstanding specialist contractor to recruit a Site Secretary to join one of London's most exciting live construction projects. Our client has built an exceptional reputation for delivering technically complex projects across the Data Centre, Defence, and Energy sectors. With decades of specialist experience and an impressive portfolio of landmark developments, they continue to deliver some of the UK's most high-profile mission-critical projects.
This opportunity will see you based on a flagship hyperscale data centre development in Acton, providing vital administrative and office support to the on-site delivery team. If you're an organised, proactive administrator who enjoys working in a fast-paced construction environment, this is an excellent opportunity to join a growing business with genuine long-term career prospects.
The Role
As Site Secretary, you'll play a key role in ensuring the smooth day-to-day operation of the project office, acting as the first point of contact for employees, visitors, subcontractors, and clients. You'll provide professional administrative support across the project, helping to coordinate communications, maintain accurate records, manage office facilities, and support the wider site team throughout the construction programme. This is a varied role where no two days are the same, offering the opportunity to become an integral part of a major construction project from the ground up.
Key Responsibilities
- Managing the day-to-day administration of the site office
- Welcoming visitors and maintaining a professional reception environment
- Coordinating meeting rooms, calendars, site communications, and office requirements
- Managing shared inboxes, correspondence, and project administration
- Maintaining accurate site records, registers, and administrative documentation
- Supporting document control, data entry, and reporting activities
- Coordinating office supplies, PPE, stationery, and site consumables
- Liaising with suppliers and support providers to maintain office and welfare facilities
- Providing administrative support to the Project Manager and wider site team
- Assisting with health & safety administration, notice boards, compliance records, and general office procedures
Candidate Profile
We're looking for a highly organised and personable administrator who enjoys working within a busy project environment. You'll ideally have:
- Previous experience in an administrative, office support, or reception-based role
- Excellent organisational skills with the ability to manage multiple priorities
- Strong communication and interpersonal skills
- Good attention to detail and the ability to maintain accurate records
- Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint
- Experience working within construction, engineering, or project environments would be advantageous but isn't essential
- GCSEs (or equivalent), including English and Mathematics
- Business Administration qualifications, First Aid, or Fire Marshal training would be beneficial
What's on Offer?
- Salary between £28,000 – £32,000
- Competitive pension scheme
- BUPA Healthcare & Cash Plan
- Electric Vehicle Scheme
- Cycle to Work Scheme
- Eyecare Vouchers
- 25 days annual leave plus Bank Holidays
- Birthday leave
- Ongoing training and professional development
- Opportunity to work on a landmark data centre development
- Long-term career prospects with a growing specialist contractor
Interested?
If you're an experienced Site Secretary or Administrator looking to join a leading construction business on one of London's flagship developments, we'd love to hear from you. Apply today or contact Walker & Sloan for a confidential discussion. Interviews are already being arranged, so early applications are strongly encouraged.
Site Administrator in London employer: Walker & Sloan
Join a respected architectural practice in Hereford, renowned for its innovative approach to architecture and commitment to conservation. With a collaborative culture and a diverse portfolio of projects, including Grade I listed buildings, this company offers excellent career progression opportunities and the chance to work closely with a supportive design team. You'll be empowered to develop your skills while contributing to meaningful and high-quality architectural projects.
StudySmarter Expert Advice🤫
We think this is how you could land Site Administrator in London
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Walker & Sloan, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Site Administrator at Walker & Sloan.
We think you need these skills to ace Site Administrator in London
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Walker & Sloan
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
