Office Secretary Office Secretary in Acton, Suffolk

An excellent opportunity has arisen for an organised and personable Site Secretary to join a leading specialist contractor delivering one of London's largest hyperscale data centre developments.

Based on a flagship project in Acton, you'll become an integral part of the site team, ensuring the project office runs smoothly and efficiently while supporting the engineers, management team, subcontractors and visitors who keep the project moving every day.

This isn't just a reception role. You'll become the central point of contact for the project, helping coordinate the day-to-day administration of a major construction site and ensuring everyone has the information and support they need. If you enjoy working in a fast-paced environment where no two days are the same, this is an opportunity to join a business delivering some of the UK's most technically impressive construction projects.

You'll be the first person people see when they arrive on site, creating a professional first impression for clients, visitors, subcontractors and employees alike. From managing reception and coordinating meeting rooms through to handling correspondence and supporting the wider project team, you'll play an important role in keeping the site office organised and running efficiently.

Working closely with the Project Manager and site leadership team, you'll help manage documentation, maintain accurate records and ensure administrative processes are completed to a consistently high standard. You'll also oversee office supplies, PPE stock, welfare facilities and general housekeeping within the project office, helping create a professional working environment for everyone on site. As the project progresses, you'll support compliance activities, maintain administrative records and assist with health and safety documentation where required.

This is a varied position that will see you working with people across every part of the project, making it ideal for someone who enjoys being organised, approachable and at the centre of a busy team.

You'll already have experience working within an administrative, reception or office support position and enjoy being part of a busy, collaborative environment. Construction experience would certainly be beneficial, although candidates from other fast-paced project environments are also encouraged to apply.

You're confident communicating with people at every level, whether that's welcoming visitors, supporting senior managers or helping site teams with day-to-day administration.

Strong Microsoft Office skills are essential, particularly Outlook, Word and Excel, and you'll have excellent attention to detail when maintaining records and preparing documentation. Above all, you'll be someone who enjoys helping others, solving problems and ensuring everything behind the scenes runs as smoothly as possible.

A Business Administration qualification, First Aid or Fire Marshal training would be advantageous but aren't essential.

This specialist contractor delivers complex design, engineering and construction projects across the data centre, defence and energy sectors. With more than 40 years of specialist industry experience, they've built an outstanding reputation for delivering technically challenging projects where quality, collaboration and customer service are paramount.

Their growing portfolio of hyperscale data centre developments provides excellent long-term career opportunities for people looking to be part of one of the fastest-growing sectors within UK construction.

• BUPA Healthcare & Cash Plan
• Competitive Pension Scheme
• Electric Vehicle Scheme
• Cycle to Work Scheme
• Eyecare Vouchers
• 25 days holiday + Bank Holidays + Birthday off
• Opportunity to work on a flagship London data centre development

We work closely with contractors, developers and consultancies across the UK, providing a confidential and professional recruitment service for both clients and candidates.