At a Glance
- Tasks: Provide essential admin support in a dynamic Clinical Negligence team.
- Company: Join Wake Smith, a respected firm with over 200 years of excellence.
- Benefits: Gain valuable experience and develop your career in a supportive environment.
- Other info: Enjoy autonomy and the chance to shape your role within the team.
- Why this job: Make a real difference while honing your skills in a vital role.
- Qualifications: Experience in admin roles, ideally in Clinical Negligence or Personal Injury.
The predicted salary is between 24000 - 28000 £ per year.
We have an excellent opportunity for an Administrative Assistant to join our Clinical Negligence department. Wake Smith is a multi-accredited firm, which has been established in Sheffield for more than 200 years. As one of the leading practices in the region, the firm has built an enviable reputation for forging successful professional relationships and providing exceptional client care.
The job holder will provide integral administrative support to the Head of Department and fee earners within the Clinical Negligence team. Responsibilities will include:
- Undertaking file opening and onboarding processes including opening new files for clients, inputting new client details onto the Case Management system, sending out information to new clients and verifying information as appropriate.
- Day to day management of the file, file closing and archiving procedures.
- Proactively managing administrative tasks to support the fee earners with file handling such as progression of identity and anti-money laundering checks, disbursement handling, diary management and coordination.
- Producing high quality and timely correspondence, responding to telephone calls and email enquiries, completing forms and preparing Court documents and electronic bundles.
- Undertaking audio and copy typing of letters and documents, undertaking diary management tasks, dealing with invoicing and billing procedures.
- Responsibility for preparing files for audits, coordination of Legal Aid applications and tenders.
Experience of or ability to administer and progress cases using an electronic Case management System is essential. An understanding of Legal Aid procedures in relation to Clinical Negligence procedures or a detailed knowledge of the funding of such matters would be a distinct advantage.
Candidates must have experience in working in a similar role, ideally within Clinical Negligence or Personal Injury department. In addition, candidates must be able to demonstrate excellent communication and interpersonal skills, a confident and proactive approach, and the ability to apply a high level of attention to detail in their work.
This is an excellent opportunity for an individual with secretarial and administrative experience to propel their career in an exciting direction, with sole responsibility for key procedures within the team and the autonomy available to make the role their own.
For further information or to apply for this position please forward a copy of your CV accompanied by a covering letter to our recruitment team at recruitment@wake-smith.com. If there isn't a suitable opportunity available for you right now, please send your CV to recruitment@wake-smith.com and we’ll consider you for future roles when they arise. Unfortunately, due to the volume of enquiries we receive, unsolicited approaches from recruitment agencies will not be considered.
Clinical Administrative Assistant in Sheffield employer: Wake Smith Solicitors
Wake Smith is a prestigious firm with over 200 years of experience in Sheffield, renowned for its commitment to exceptional client care and professional relationships. As a Clinical Administrative Assistant, you will thrive in a supportive work culture that values your contributions, offering ample opportunities for personal and professional growth within a dynamic team. Enjoy the benefits of working in a multi-accredited environment where your skills will be recognised and developed, making a meaningful impact in the field of Clinical Negligence.
StudySmarter Expert Advice🤫
We think this is how you could land Clinical Administrative Assistant in Sheffield
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like Wake Smith Solicitors.
✨Tap into Professional Associations
Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at Wake Smith Solicitors.
✨Apply Through Our Website for Better Visibility
When you find roles that excite you, especially at places like Wake Smith Solicitors, don’t forget to apply through our website. This can sometimes give you an edge by showing the employer you’re savvy and committed to finding the right fit.
We think you need these skills to ace Clinical Administrative Assistant in Sheffield
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Wake Smith Solicitors.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at Wake Smith Solicitors.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Wake Smith Solicitors. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Wake Smith Solicitors. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Wake Smith Solicitors
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Wake Smith Solicitors’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
