At a Glance
- Tasks: Support the Office Manager with admin tasks and client interactions in a busy office.
- Company: Join Wainwrights, a professional team dedicated to outstanding service and collaboration.
- Benefits: Enjoy a friendly work environment with opportunities for learning and growth.
- Other info: Full-time role based in Wakefield, with a supportive team ready to help you succeed.
- Why this job: Be part of a vibrant team culture while developing essential skills for your career.
- Qualifications: Previous admin experience, strong communication skills, and a positive attitude are essential.
The predicted salary is between 24000 - 36000 £ per year.
2 days ago Be among the first 25 applicants
Direct message the job poster from Wainwrights
Office Manager and Company Secretary at Wainwrights
Main Purpose of the Job
The Business Support/Administration Assistant will support our Office Manager and work alongside our existing Business Support Team to provide outstanding service to our clients and colleagues.
Working in a relaxed, professional and busy environment, this role involves welcoming our colleagues and visitors, ensuring that they are well cared for and our impeccable business standards are maintained. You will also assist with varied, general administration support to the office and cover shared reception duties.
Main Duties and Responsibilities of the Role
- Day to day Administration Support.
- Answering telephone calls and managing correspondence.
- Placing stationery orders and general office replenishments.
- Arranging travel and accommodation.
- Assisting with hospitality gifts and events.
- Ordering PPE.
- Subscription Renewals.
- Sourcing new Business Cards & ordering.
- Uploading expenditure invoices to Xero.
- Audio and copy typing of reports, report amendments, creating photo schedules and lease extracts.
- Creating, copying, collating and preparing project documents.
- A small element of document control.
- Maintaining Contractor Database via Excel.
- Maintaining and updating Asset List.
- Keeping the company website up to date and drafting case studies.
- Booking Continuing Professional Development (CPD) Sessions and maintaining the Training Plan. Collating Certificates following the session.
- Opening new jobs.
- Attendance at internal departmental meetings and occasional note / minute taking.
- Assisting with internal ISO9001 audits.
- Review of ISO processes with all of the team and assisting with typing up & re-branding templates/policies.
- Weekly Fire Alarm Testing.
- Monthly Emergency Lighting Testing.
- Accounts receivable. Uploading invoices to Xero and re-charging to clients.
- Any other Finance duties as required.
- Maintaining project and client ‘live’ jobs updates.
- Preparation of fee quotes via Xero.
- Assist with meeting and lunch event organisation, guest coordination etc.
- Diary and email management.
- Scheduling appointments and meetings.
- Maintaining accurate schedules and registers.
- Assist with social media and company website updates.
- Standardisation of works to ensure that works are completed in accordance with business policies and procedures.
- Plus, any other reasonable duties as required.
Competency Profile
Skills and Abilities
- Previous mid-level Administration; Secretarial and/or PA skills
- Time management and organisation skills
- Multi-tasking
- Copy typing skills (min 50wpm)
- MS Office, including Word, Outlook and basic Excel skills
Personal Attributes
- Must be able to fit in with the Wainwrights team.
- Sufficient level of professionalism.
- Drive to succeed.
- Positive and respectful to others.
- Well presented.
- Confident with excellent communication skills.
- Willingness to learn new skills and contribute to a vibrant and thriving office.
- Professional, friendly and approachable.
- Proactive and self-motivated.
- Enjoy a varied workload with a ‘can do’ attitude.
- A positive team player who enjoys a collaborative team culture.
Hours of Work:
Full time: 37.5 hours per week Monday to Friday 9am - 5.30pm (1 hour lunch break).
Location:
Office based role at Calder Park, Wakefield, WF4 3BA
Applications:
If this sounds like the opportunity for you, please apply with a CV and covering letter today!
Closing date for applications is midday on Wednesday 30 April 2025.
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Business Support Administrator in Wakefield employer: Wainwrights
Wainwrights offers a dynamic and supportive work environment in Calder Park, Wakefield, where employees are valued for their contributions and encouraged to grow professionally. With a focus on teamwork and collaboration, the company provides ample opportunities for skill development and career advancement, all while maintaining a relaxed yet professional atmosphere. Employees enjoy a variety of responsibilities that keep the workday engaging, alongside a commitment to upholding high business standards.
StudySmarter Expert Advice🤫
We think this is how you could land Business Support Administrator in Wakefield
✨Tip Number 1
Familiarise yourself with the company culture at Wainwrights. Since they value professionalism and a positive team environment, showing that you understand and can fit into their culture during any interactions will give you an edge.
✨Tip Number 2
Brush up on your MS Office skills, especially Word and Excel. Being proficient in these tools is crucial for the role, so consider doing a quick online course or tutorial to ensure you're confident in using them.
✨Tip Number 3
Prepare to discuss your time management and organisational skills in detail. Think of specific examples from your past experiences where you've successfully managed multiple tasks or projects simultaneously.
✨Tip Number 4
Show your willingness to learn and adapt. During any conversations, express your enthusiasm for acquiring new skills and contributing to the team, as this aligns well with the attributes they are looking for.
We think you need these skills to ace Business Support Administrator in Wakefield
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience and skills that align with the responsibilities of the Business Support Administrator role. Emphasise your administration, secretarial, and organisational skills.
Craft a Compelling Cover Letter:Write a cover letter that showcases your enthusiasm for the position and the company. Mention specific duties from the job description that you are excited about and how your background makes you a great fit.
Highlight Key Skills:In both your CV and cover letter, focus on key skills mentioned in the job description, such as time management, multi-tasking, and proficiency in MS Office. Provide examples of how you've successfully used these skills in previous roles.
Proofread Your Application:Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism.
How to prepare for a job interview at Wainwrights
✨Showcase Your Organisation Skills
As a Business Support Administrator, you'll need to demonstrate your time management and organisation skills. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously.
✨Familiarise Yourself with Relevant Software
Make sure you're comfortable with MS Office, especially Word and Excel. Brush up on your copy typing speed as well, since the role requires a minimum of 50 words per minute. Mention any relevant experience with Xero if you have it.
✨Emphasise Your Communication Skills
This role involves a lot of interaction with colleagues and clients. Be ready to discuss how you've effectively communicated in previous roles, whether through phone calls, emails, or face-to-face meetings.
✨Demonstrate a Positive Attitude
Wainwrights values a 'can do' attitude and a collaborative team culture. During the interview, express your enthusiasm for the role and your willingness to learn new skills. Share examples that highlight your proactive nature and teamwork.
