At a Glance
- Tasks: Manage supplier payments and employee expenses while maintaining accurate financial records.
- Company: Join a vibrant organisation in picturesque Berkshire with a supportive culture.
- Benefits: Enjoy generous leave, pension contributions, free meals, and wellness facilities.
- Other info: Opportunities for professional growth and a beautiful working environment.
- Why this job: Be part of a dynamic finance team and develop your career in a respected organisation.
- Qualifications: Experience in finance or accounts, strong Excel skills, and attention to detail.
The predicted salary is between 32000 - 38000 £ per year.
Location: Newbury (primarily office-based with occasional flexibility to work from home one day a week)
Salary: £32,000 – £38,000 depending on experience and qualifications
About the Client
Our client is based on a picturesque site in Berkshire. Supporting a vibrant community, the organisation plays a key role in delivering high‑quality services through strong operational and financial foundations. They cultivate a supportive atmosphere where mentorship and professional development are central to their mission, creating an environment where employees feel valued and encouraged to develop their careers.
About the Job
This role sits within a busy finance department and is responsible for ensuring the smooth management of supplier payments and employee expenses. Accounts Payable will maintain accurate financial records, build strong relationships with suppliers and colleagues, and support the wider finance team with reporting, reconciliations and process improvements.
Duties will include:
- Overseeing the full purchase ledger process, including purchase orders, invoice processing and payment preparation
- Reconciling supplier statements and resolving discrepancies to maintain accurate records
- Preparing BACS payment runs and ensuring suppliers are paid in line with agreed terms
- Maintaining purchase and nominal ledger data with strong adherence to financial procedures
- Managing supplier communications and responding promptly to invoice or payment queries
- Supporting month-end and year-end processes, including reconciliations and journal preparation
- Coordinating purchasing documentation with internal departments to ensure appropriate approvals
- Uploading and maintaining financial data within internal finance systems
- Supporting staff with purchasing processes, card usage and finance system guidance
- Completing bank reconciliations and investigating transaction discrepancies
- Administering petty cash and multi-currency transactions
- Ensuring correct VAT treatment across different types of expenditure
- Managing and reconciling organisational payment cards
- Assisting with audit requests and preparing financial information when required
- Providing occasional support across other finance functions during busy periods or team absences
About the Successful Applicant
The successful candidate will have experience within an accounts or finance function and may hold an AAT qualification or equivalent experience. Strong Excel and general systems skills are essential, alongside a solid understanding of VAT. They will be organised, detail-focused and able to communicate effectively with colleagues and suppliers while maintaining professionalism and confidentiality.
What You Will Receive in Return
You will join a supportive finance team within a respected organisation that offers excellent employee benefits and long-term development opportunities. Benefits include generous annual leave with additional seasonal closure, pension contributions, life insurance, free meals on site, access to fitness and wellbeing facilities, employee assistance programmes, and regular learning and development opportunities. The role also offers free parking and the chance to work in a beautiful environment.
Accounts Payable Assistant in Newbury employer: Wade Macdonald
Wade Macdonald is an excellent employer, offering a dynamic work environment in Milton Keynes where innovation and collaboration thrive. With a strong focus on employee development and a commitment to driving meaningful HR initiatives, employees enjoy hybrid working arrangements, significant exposure to senior leadership, and the opportunity to influence the employee experience during a transformative period. Join us to be part of a supportive culture that values your contributions and fosters professional growth.
StudySmarter Expert Advice🤫
We think this is how you could land Accounts Payable Assistant in Newbury
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Accounts Payable Assistant role. You never know who might have a lead or can put in a good word for you!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they support professional development. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice common interview questions related to finance and accounts payable. Think about your past experiences and how they relate to the job description. We recommend doing mock interviews with friends or family to build your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and take the initiative to connect directly with us.
We think you need these skills to ace Accounts Payable Assistant in Newbury
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Accounts Payable Assistant role. Highlight relevant experience, especially in managing supplier payments and financial records. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about finance and how you can contribute to our supportive atmosphere. Let us know what excites you about this opportunity!
Showcase Your Skills:Don’t forget to mention your Excel and systems skills! We’re looking for someone detail-focused who can handle VAT and reconciliations. Make sure these skills stand out in your application.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and keep track of everything. Plus, we love seeing applications come directly from our site!
How to prepare for a job interview at Wade Macdonald
✨Know Your Numbers
Brush up on your financial knowledge, especially around accounts payable processes. Be ready to discuss your experience with purchase ledgers, invoice processing, and reconciliations. This will show that you understand the core responsibilities of the role.
✨Excel Skills Are Key
Since strong Excel skills are essential for this position, make sure you can confidently talk about your proficiency. Prepare to share examples of how you've used Excel in previous roles, whether it's for data analysis or managing financial records.
✨Communication is Crucial
This role involves liaising with suppliers and colleagues, so be prepared to demonstrate your communication skills. Think of examples where you've successfully resolved discrepancies or handled queries professionally, showcasing your ability to maintain strong relationships.
✨Show Your Organisational Skills
Being detail-focused and organised is vital for an Accounts Payable Assistant. Come prepared with examples of how you've managed multiple tasks or projects simultaneously, ensuring accuracy and adherence to deadlines. This will highlight your suitability for the fast-paced finance environment.
