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For Companies At a Glance
- Tasks: Support Boards and Committees, ensuring effective governance and compliance.
- Company: Join W1M Group, a leader in corporate governance and decision-making.
- Benefits: Enjoy a fixed-term contract with opportunities for professional growth and development.
- Why this job: Be part of a dynamic team that values transparency and accountability in decision-making.
- Qualifications: Must be a qualified Company Secretary with strong organisational skills and attention to detail.
- Other info: This role requires confidentiality and offers exposure to high-level corporate governance.
The predicted salary is between 60000 - 84000 ÂŁ per year.
Role Summary
To provide comprehensive and high-quality secretariat support to all group company Boards, Board Committees, working closely with Board members and the Executive Committee. To oversee and periodically review the overall corporate governance framework for the organisation and ensure it remains fit for purpose and provides clearly accountable decision making and oversight. To oversee statutory reporting for each W1M Group company. To ensure compliance with the relevant legislative and constitutional requirements for each W1M Group company. To handle all matters relating to share capital, including responsibility for statutory processes.
Role Duties
- Ensure all companies in the W1M Group comply with corporate law and governance.
- Support the Chair of each company to ensure that each Board functions efficiently and effectively.
- Oversee the annual Board and Board Committee meeting calendars to ensure all meetings take place in the correct order and cover the appropriate topics.
- Act as secretary or oversee the secretary for all Board meetings and Shareholder meetings, including drafting meeting agendas, written resolutions, preparing and circulating packs in advance of meetings, producing/reviewing minutes, and monitoring actions to completion.
- Ensure that meetings and resolutions are held and passed in accordance with the relevant company’s Articles of Association and Shareholders’ Agreement.
- Assist the chair of each Board/Committee with the periodic review of the Committee’s performance.
- Sign documents on behalf of the Board as necessary and as instructed or delegated by the Board.
Corporate Governance
- Responsible for the overall corporate governance framework for W1M Group and its subsidiaries.
- Periodically review the corporate governance frameworks to ensure these remain fit for purpose.
- Draft governance related documentation.
- Ensure the appropriate constitution of each Board and Committee, with clear terms of reference.
- Carry out annual reviews of each Board’s and Committee’s terms of reference.
- Monitor compliance with those terms of reference.
- Draft updates to the W1M governance manual for annual review by the Board.
- Ensure that each Committee understands the powers that the Board has delegated to it and that it does not act beyond its stated powers.
- Maintain a list of Matters Reserved for the Board of each company and ensure that the relevant approval is received for each of these matters.
- Monitor and report to the Board on relevant legal and governance developments and potential impacts.
- Provide corporate governance advice and support to key stakeholders.
- Facilitate induction and professional development of a new director or the Board and its Committees as required.
- Work with senior management to ensure reports to the Board are concise while providing the relevant information.
Statutory Duties
- Maintain the company registers and statutory books for all group companies.
- Identify, complete and file corporate returns with the Register of Companies and HMRC.
Company Shares
- Handle all matters relating to the share capital of each W1M Group company and shareholding structures.
- Act as primary point of contact for all shareholders in relation to the purchase, sale or transfer of shares.
- Obtain the necessary Board approvals and resolutions as required.
- Issue paperwork and share certificates or liaise with the Trustee of the EBT to arrange and issue paperwork and share certificates.
- Manage the group’s share capital including any MIP.
- Ensure that the relevant filings are completed with the Registrar and HMRC.
- Implement any authorised changes in the structure of each company’s share capital.
Role with Management
- Assist the secretary for Executive Committee meetings.
- Draft meeting agendas in consultation with the chief executive.
- Prepare and circulate packs in advance of meetings.
- Produce comprehensive Committee minutes.
- Record and report on actions arising from meetings and monitor them to completion.
- Write or draft any reports relating to the Company Secretary role as necessary.
- Ensure that the Board’s decisions and instructions are properly carried out and communicated by EXCO.
Ad Hoc Projects
- Implement any authorised corporate or share capital restructures.
- Handle the corporate governance aspects of subsidiary acquisitions.
Role Function
The Company Secretary and Head of Governance’s role is to facilitate the smooth operation of the company’s formal decision-making and reporting function, ensure the effective functioning of the Board, and ensure the appropriate decision-making processes and controls are in place. This includes managing action points to completion after each meeting and ensuring that the Board receives the relevant information prior to the meeting.
The Company Secretary and Head of Governance is responsible for the oversight of the overall governance framework for the organisation and will review this periodically to ensure it remains fit for purpose. They are also responsible for the group’s shares and maintaining efficient and effective share procedures.
The Company Secretary and Head of Governance is required to maintain a high level of confidentiality throughout the role and must comply with all requirements and obligations under the Companies Act 2006.
The role supports the Board and its Committees from a legal and governance perspective, keeping adequately up-to-date on relevant company law and promoting good corporate governance.
Qualifications
- Qualified to be a Company Secretary.
Competencies
- Highly organised and efficient.
- Able to communicate across all levels of seniority.
- High attention to detail.
- Experience in minute-taking at Board level.
Company Secretary & Head of Governance - 14 month Fixed Term Contract employer: W1M Wealth & Investment Management
Contact Detail:
W1M Wealth & Investment Management Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Company Secretary & Head of Governance - 14 month Fixed Term Contract
✨Tip Number 1
Network with professionals in corporate governance and company secretarial roles. Attend industry events or webinars to connect with individuals who can provide insights into the role and potentially refer you to opportunities at StudySmarter.
✨Tip Number 2
Familiarise yourself with the Companies Act 2006 and the UK Code of Corporate Governance. Being well-versed in these regulations will not only boost your confidence but also demonstrate your commitment to best practices in governance during interviews.
✨Tip Number 3
Prepare to discuss your experience with minute-taking and managing Board meetings. Be ready to share specific examples of how you've ensured effective communication and decision-making processes in previous roles.
✨Tip Number 4
Showcase your organisational skills by discussing how you manage multiple tasks and deadlines. Highlight any tools or methods you use to keep track of Board meeting schedules, agendas, and action points, as this is crucial for the role.
We think you need these skills to ace Company Secretary & Head of Governance - 14 month Fixed Term Contract
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of the Company Secretary & Head of Governance role. Emphasise your organisational skills, attention to detail, and any previous experience in corporate governance.
Craft a Compelling Cover Letter: In your cover letter, explain why you are interested in this specific role and how your background makes you a suitable candidate. Mention your understanding of corporate governance frameworks and your ability to support Board functions effectively.
Highlight Relevant Qualifications: Clearly state your qualifications to be a Company Secretary. If you have any certifications or training related to corporate governance or company law, make sure to include these details prominently.
Showcase Communication Skills: Since the role requires communication across all levels of seniority, provide examples in your application that demonstrate your strong communication skills. This could include experiences where you facilitated meetings or communicated complex information clearly.
How to prepare for a job interview at W1M Wealth & Investment Management
✨Know Your Governance Framework
Familiarise yourself with the corporate governance framework relevant to the role. Be prepared to discuss how you would ensure it remains fit for purpose and how you would handle compliance with legislative requirements.
✨Demonstrate Minute-Taking Skills
Since minute-taking is a crucial part of this role, be ready to showcase your experience in this area. You might even be asked to provide examples of how you've accurately recorded discussions and decisions in previous meetings.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills. Think about potential challenges you might face in overseeing Board meetings or managing statutory duties, and how you would address them.
✨Showcase Your Communication Skills
Effective communication is key in this role. Be prepared to discuss how you would facilitate information flow between the Board, Committees, and senior management, ensuring everyone is on the same page.
